Licensee Student Administration Website

1. Licensee Student Administration Website Compiled by Theo Loesch Updated by Roelof Schutte Nov 2010

2. This is a lengthy presentation please request Mr Liebenberg to send us to your licensee to present the training live Quote: Thomas Mann “Order and simplification are the first steps toward the mastery of a subject”

3. Accessing Licensee Student Administration on the “new look”(LSA Website) • Go the UNISA website www.unisa.ac.za • Click on ‘’about’’ • And then you will find “licensee” on the right bottom side of the page.  • Or directly = http://lsa.unisa.ac.za/

4. HOW TO LOGIN • On the left-hand side of the webpage, click in the space provided under “User ID” • Enter your four-digit User code and press the Tab-key or click in the field under “Password” • Enter your password and click on the login button • Passwords expires every month

5. LOGIN

6. Login to LSA Website USER CODE AND PASSWORD • User codes are the codes created for each Licensee by UNISA which grants access to the student information on the UNISA Licensee web site. • The password is the code created by the user. This code must be kept in a safe place and never revealed to anyone. • When the user code is provided, the initial password will always be 'password', until the user has made his/her first successful logon. • Once the user logged on successfully, he/she will be prompted to change the password. This is compulsory and the user will not be able to use this site until the password was changed successfully. • A valid password must be at least 6 characters long, made up from both alphabetic and numeric characters. A maximum of three numerical numbers are allowed. • When the password is reset at UNISA, it will normally be reset to be 'password' again and the user will be required to change it again after the first successful login.

7. 5 >user password • Enter your four-digit user code. • Enter the password that you used up to this point • Choose a new password • Retype your new password and click submit.

8. Expired passwords and reset procedure: • Send an email to Mr Liebenberg to reset your password • ICT will now reset it to the word “Password” • Once logged on you will be prompted to change your password • Enter your user code on above screen AND your old password • NB! “Old password” in this case will be the word “Password” and NOT your old password that expired

9. Use full links • Calendars/Brochures • Also use full to give to students • Go to www.unisa.ac.za • Then under “my REGISTRATION” go to “Undergraduate & Honnours” • On the left bottom click on “Download brochures” • To obtain the link highlight the specific brochure • Copy and paste it into an email or document • The link will automatically appear

10. Click on Undergrad & Hons

11. Click on Download brochures

13. More use full links • Application phase dates http://www.unisa.ac.za/Default.asp?Cmd=ViewContent&ContentID=24091

14. More use full links • Quotations https://www2.unisa.ac.za/aol/asp/srrqn01c.asp?system=SOL

15. 393 > QUOTE STUDY FEES Description: On this webpage a quotation for study fees can calculated • The Academic Year will be populated in the relevant field ; • Select the country where the student will be writing his/her examinations. (See notes below) • At the Qualification-field, select Undergraduate or Postgraduate. (See notes below) • Enter the Qualification code, only for Postgraduate Qualifications. • Select Yes or No if a library card is required. (See notes below) • Select Yes or No if the student need to apply for matriculation exemption. (See notes below) • Enter the subject codes as reflected in the relevant calendar.

16. Should automatically be populated Check specific foreign levies. Cat A = Africa Cat B All other NB!

17. IMPORTANT: • Refer to the “my Registration” Brochure regarding the relevant Foreign Levy. • Should the student initially register with a South-African address and/or examination centre, any changes after registration on of the address or examination venue to a foreign country will automatically charge the applicable foreign levy, per module/subject, on the student’s account • Undergraduate studies includes: • all formative and professional undergraduate qualifications (E.g. BCOM, BA, BCOMPT, BSC) • all vocationally orientated qualifications (E.g. National Higher Certificates, National Diplomas) • Postgraduate studies includes: • all formative and professional postgraduate qualifications (E.g. Honours, Masters and Doctors degrees) • all vocationally orientated qualifications (E.g. B-Tech and M-Tech degrees) • See NB! Library Card: Only students that will be visiting any one of the main campuses, i.e. Muckleneuk or Florida campus, and wishes to make use of the Unisa library need to apply for this card. Refer to the Information Brochure regarding costs involved. • Matriculation Exemption: Refer to the admission requirements for that specific qualification.

18. More use full links • Previous years calendars ONLY from the year 2000 onwards • Not available to students online yet, but it has been requested that it be published on our web http://staff.unisa.ac.za/idept/vos/ \

19. Click on Unisa Calendar Next page will contain the archived calendars

20. Terminology and icons explained User • A user is anyone who is permitted to login to the LSA website and a User code was issued by Unisa User Code • The user code is a unique 4 digit numerical code assigned to a particular user. Password • The password is used together with the user number to gain access to the Student System and must be kept secret. • A valid password must be at least 6 characters long, made up from both alphabetic and numeric characters. A maximum of three numerical numbers are allowed. Function Nr • The function number is the number allocated to a particular function that the Student System allows the user to perform. Admin Online Menu • This is the list of all the functions that you have available to you. It appears on your screen as soon as you have successfully logged in and clicked on the “student system functions” -tab.

21. System CodesDescription: These are the codes generally used by Unisa on its Student System and LSA Registration Periods • 1 = 1st Semester • 2 = 2nd Semester

22. Registration Status • RG = Registered • CA = Cancelled (Forfeit a percentage of fees) • AC = Admin Cancellation (Cancelled, no fees forfeited). This cancellation will only be done by a supervisor/Manager of Unisa under special circumstances. • NC = No Cancellation

23. Language & Qualification Only E = English and A = Afrikaans Qualification • Five-digit numeric number used to identify Unisa qualifications e.g.: 02011 • Five-digit alphabetical letters used to identify National Diplomas, B-Tech and M-Tech degrees • Refer to calendar for specific code

24. ADMISSION CODES 0 - Not decided 1 - No admission 2 - Admission 3 - Admission due to Military service 4 - Admission due to previous years 5 - Admission for other reasons 6 - Exam cancelled (before admission) 7 - Withdrawal from exam 8 - Supplementary Exam cancelled

25. SUPPLEMENTARY EXAMINATION CODE 1 - Not applicable 2 - Aegrotat 3 - Clash of dates 4 - Admin 5 - Special 6 - Miscellaneous 7 - Supplementary 8 - Crouse case 9 - Follow up

26. BOOKMARK THIS PAGE • Press Ctrl+D or • Click on Favourites and Add Favourites and • Click on Add * Note: The word “Colleges” will be replaced by “Licensees” in future

27. USER PASSWORD This function is used to change your password. A similar webpage will appear if this is the first time you login to LSA edutoit@unisa.ac.za

28. Click on “student system functions”

29. Student System Functions Main Menu • On this webpage you will find a list of menus that you click on to perform specific queries and actions • This menu of services will be extended as more functions are made available for Licensees on this website. • To access a menu, simply move your mouse pointer over a desired menu and on the menu once.

31. 94 > STUDENT NUMBER SEARCH This function is used to search or lookup a student number with limited information of the student available. * Note: Never use a student number unless you are 100% sure that it is the same student

32. Enter criteria at on or more fields. • If the student has more than one initial, enter a space between each initial. (e.g. A B C instead of ABC) • If you change the search for Address field to no, only the magisterial district will be displayed • Click on “Display” and all students’ matching the search criteria’s details will be displayed.

33. 96 > STUDENT PERSONAL INFORMATION Description: On this webpage some of a student’s biographical information can be viewed

34. Enter the student number and click on “Display”

35. PERMISSIONS If this student is not registered at your Licensee, the following screen will be displayed:

37. Any updates or changes must be requested in writing to Licensee@unisa.ac.za Changes can be made when registering online or by completing a registration form.

38. 113 > Flags per Student • A flag is an indicator of an outstanding item or an indicator that there it something specific to take note of on a student’s record. • AME flags are in the 300 range • Application flags are in the 500 range

39. Example of AME flags

40. Another example of AME flags

41. Example of Application flags

42. 135 > STUDENT ACADEMIC RECORD Description: On this webpage a student’s academic record can be viewed. Important: This function is for office use only. It may never be printed and issued to anybody • Click on the link “135 >student academic record” • Enter the student number and click on “Display”

43. You can view each qualification’s academic record • by clicking on the qualification code

44. An unofficial academic record for office use only will be displayed for the selected qualification

45. 137 > STUDENT STUDY UNITS Description: On this webpage, a student’s current registration status can be viewed • Click on the link “137 >student study units” • Enter the student number and click on “Display” • A similar webpage will be displayed:

46. Assignments: See note below

47. ASSIGNMENTS • To view a student’s assignment progress, click on the link as shown above • The following detail will be displayed: • Study Unit • Semester or Cycle registered for • Registration status • Language registered in (English or Afrikaans) • Qualification code and description • Assignment number • Percentage • Credits awarded towards total • Date received • Date returned • Cancellation status • Refer to page 2 for details about the codes used.

49. 155 > ITEMS PER STUDY UNIT LIST Description: On this webpage, information about items issued per subject/module can be viewed • Click on the link “155 >items per study unit list” • Enter the year and subject/module code and click on “Display” • A similar webpage will be displayed: