Increasing the Visibility of Full-Text, Electronic Format Journals

1. Increasing the Visibility of Full-Text, Electronic Format Journals April 24, 2001 Steve McCracken Serials Solutions, LLC

2. Overview • Key Problem: • Finding a specific journal in full-text, electronic format is time-consuming and difficult. • Patrons’ confusion between which databases are full text, selected full text, or abstracting and indexing • Multiple databases require multiple searches and multiple search interfaces • Constantly changing holdings • Limited reporting of changes

3. Overview • Current Situation in Most Libraries: • Patrons simply do not find or use expensive electronic resources • Librarians and patrons are forced to waste time • In-house solutions are usually expensive and incomplete • Libraries lack information when making purchasing decisions • Return on investment for full-text databases is significantly less than it could be.

4. Solution A single, comprehensive list of your library’s full-text, electronic format journals. • Key Elements: • Available in a variety of formats to suit each individual institution: • HTML, print, Excel, XML, MARC-ready, custom • Updated every other month • Customized for your library • Displays multiple holdings of the same journal • Includes coverage dates and ISSNs • Option to include library’s print holdings in reports

5. Available formats • HTML list For use on web site and/or Intranets • Print list For use at reference desks • Excel, XML or comma-delimited data For integration into existing databases • MARC-ready for inclusion in your OPAC Holdings information to be included in the 856 field of the journal’s MARC record

6. HTML • Holdings dates • Links to database search page • Links directly to journal (when available) • Duplicate holdings identified • Library-specific journals for “select” databases • Served from your servers. Loads quickly, keeps you in control.

7. Upcoming enhancements to HTML • Keyword searching • Currently being beta tested. Planned release this June. • Subject searching • Scheduled to release in late summer. • Usage tracking statistics • Scheduled to release in late summer.

8. Print For use at reference desks and computer labs • Initial product delivered in a three ring binder • Subsequent updates sent in PDF format • May be reproduced as many times as you want, for use in your library

9. Excel, XML, CSV • Incorporate electronic journals into existing serials database • Excel file provides a valuable tool for evaluating acquisition decisions

10. MARC-ready • Incorporate electronic journals into your OPAC • Data is in a format to be cut and pasted into the 856 field of the journal’s • MARC record in your OPAC • Initial report provides comprehensive list of titles • Updates track changes that have occurred since previous updates

11. Results Serials Solutions fits the needs of individual libraries. • Dramatically reduces search time Average search time drops from as much as several hours to a few minutes or less. • Increases use of electronic resources • More efficient use of library resources • Reduces inter-library loan costs • Provides crucial information for acquisition decisions

12. Case Study: University of North Florida Situation: • 25+ full text databases, 70+ databases total • Approximately 17,000 full-text, electronic format journal holdings • Underused resource because of difficulty of access Goal: • Improve access to these resources for large student population Solution: • Serials Solutions HTML report on website

13. Case Study: University of North Florida Results: Problem solved “Our patrons are grateful for the service. We LOVE IT!” – Bob Jones Head, Public Services Division and Systems Coordinator University of North Florida Library • Patrons spend less time searching for resources • Patrons find resources they otherwise would not have found • Increase in usage of resources • Decrease in staff time spent dealing with the issue Details • Estimated maintenance time of 5 minutes every other month • Over 2,000 hits on web pages provided by Serials Solutions in first 6 weeks.

14. Sample Implementations University of North Florida Product: HTML in frames layout Website: www.unf.edu/library/ej/ Rhodes College Product: HTML as pop-up window Website: http://www.rhodes.edu/library/main.shtml Pepperdine University Product: Integrated Excel format into Journal Holdings Database Website: http://rigel.pepperdine.edu/holdings_search.html NYPL Science, Industry and Business Library Product: Extensive use of print reports; PDF file on website Website: http://www.nypl.org/research/sibl/database.htm

15. Pricing Price is determined by the number of full-text journal holdings tracked for your library. Cost for one year: • Additional services : • Customized Excel file - add 10% • Customized XML file - add 10% • MARC-ready report - add 35% • Additional print binders - $15 each • Significant discounts: • 15% discount for consortia of 5 to 19 libraries • 25% discount for consortia of 20 or more libraries • 10% discount for subscriptions of two years or more • These rates are only valid through June 1, 2001.

16. Consortia Purchasing Sample Timeline May June Key Dates: May 4 Presentation at Vendor Day May 25 All RFQs submitted Serials Solutions’ typical response time is 24 to 48 hours. June 8 Final decision from consortia members June 22 All library data provided to Serials Solutions July 9-13 All reports shipped to consortia members

17. Selected Client List Azusa Pacific University Biola University Birmingham Southern College Boston College Bryan College California Lutheran University Campbellsville University Carroll College Carson-Newman College Chapman University Christian Heritage College Claremont Colleges College of Charleston Eastern Michigan University Emory & Henry College Ferrum College Fielding Institute Florida Gulf Coast University Florida International University Free Library of Philadelphia Fuller Theological Seminary Georgian Court College Grand Rapids Community College Holy Names College Hope College Illinois Institute of Technology John F. Kennedy University Lee University Library of Congress Loyola Marymount University Loyola University Chicago Lindsey Wilson College Manhattanville College Marymount College The Master’s College Mills College Minot State University Mount St. Mary’s College National University North Carolina State University New York Public Library – Humanities and Social Sciences New York Public Library – Science, Industry and Business Occidental College Pellissippi State Community College Pepperdine University Providence College Rand Corporation Rhodes College Saint Mary’s College San Jose State University Santa Clara University Seattle Public Library Seton Hall University Simmons College Spring Hill College Thunderbird – American Graduate School of International Studies University of Illinois at Chicago University of La Verne • University of Massachusetts - Lowell • University of Montevallo • University of North Florida • University of North Texas • University of San Diego • University of San Francisco • University of Scranton • University of South Alabama • University of Southern California • University of the Pacific • University of the Redlands • University of the Sciences in Philadelphia • University of the South • University of Wisconsin - Eau Claire • University of Wisconsin - Oshkosh • University of Wisconsin - Parkside • University of Wisconsin - Stevens Point • University of Wisconsin - Stout • Vassar College • Whitman College Includes libraries that will receive initial reports in May