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MEMOS

MEMOS . Created By, Jennifer Duke. What are Memos?. A memo is not a letter. Memos are official internal notes in an organization. A memo is a short, to the point communication conveying your thoughts, reactions or opinion on something.

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MEMOS

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  1. MEMOS Created By, Jennifer Duke

  2. What are Memos? • A memo is not a letter. • Memos are official internal notes in an organization. • A memo is a short, to the point communication conveying your thoughts, reactions or opinion on something. • A memo can call people to action or broadcast a bit of timely news. With memo writing, shorter is better.

  3. What are memos? • A memo can be written to inform, persuade, or to give specific feedback on a particular topic. • A memo is considered an “inside” correspondence because it is addressed to people inside your company, school, or group.

  4. What should a memo include? Memos should include the following: • TO: • FROM: • DATE: • SUBJECT (RE):

  5. FORMAT FOR A MEMO • MEMORANDUM (Heading Segment)TO: The person receiving the memorandumFROM: The person writing the memorandumDATE: Usually a formal manner of writing the date, for example, September 19, 2007SUBJECT: A short title descriptive of the topic in discussion in the memorandum • Introduction (Opening Segment): explaining why the memorandum has been written and what topic the memorandum will discuss.Body (Summary): discussing the topic in detail--explaining any parts of the topic.Conclusion (Closing segment): explaining what the audience should think or do about the memo’s topic .

  6. STRUCTURE OF A MEMO • MEMOS ARE SHORT, that’s the important thing. • Points should be arranged in logical order: EXAMPLE: Memo Writing A. Keep it short and to the point. B. Keep it structured. Or you can use a list of numbered points: EXAMPLE: Memo Writing 1. Keep it short and to the point. 2. Keep it structured.

  7. More memo guidelines… • Use a title that is intriguing or is something in response to a question you received, or a point you want to make. • The length of a memo should be one page or less. • Make sure you include your contact information in the memo so your reader knows how to get back to you. • End your memo with a call to action. EXAMPLE: “Cecilia, call me as soon as you have read the attached report.”

  8. Useful Language In Memos • Define the problem: • “As you probably know…” • Tell the reader why they should feel concerned. • “If this happens; it is in everybody’s interest to…” • Say the result you want to get. • “This is the reason why I’m asking…” • Say what you want the reader to do and when. • “I would like us all to…” • “Please could you…” • “If you need help…” • “Thank you for…”

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