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Certification of Documents Training - SOTS Annual Training 2012

This training guide covers the certification of documents pertinent to veterans' discharge and service records. Attendees, including training officers and support staff, will learn the protocols for certifying copies of original discharge documents, identifying fraudulent documents, and understanding the nuances of various forms (DD 214, DD 215). The session emphasizes the importance of accurate certification without endorsing falsified documents, alongside guidelines on acceptable certifications and potential red flags in service records. For more information, contact Thomas Meadows at TDVA.

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Certification of Documents Training - SOTS Annual Training 2012

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  1. SOTS Annual Training 2012 Certification of Documents Thomas Meadows TDVA Training Officer 615-441-3384 or tom.meadows@tn.gov

  2. CERTIFICATION OF DOCUMENTS • Certify copies of original discharge documents. • You cannot sign original, income or dependency claims. • Nor any other type of documents (dependency). • Original documents issued by the service dept. or a copy issued by a public custodian of records who certifies that a copy of the original document is on file. (County Clerk) • Certifications from war records are acceptable. • If veteran had multiple periods of service, needs 214’s for all periods if there were breaks.

  3. CERTIFICATION OF DOCUMENTS (CONT) • Responsible for detecting altered or fraudulent service documents. • 214’s issued from Korea forward, not for WWII. • For current discharges, need copy 4 of DD 214. • Discharge changes are made on form DD 215 • Different type or size print on same document. • Erasures or white out.

  4. CERTIFICATION OF DOCUMENTS (CONT) • Short period of Active Duty service with multiple decorations. • Combat decorations (Purple Heart) with no foreign service. • Short period of service with high rank, E-5 or above. • Lengthy periods of service with low rank, below E-3, suggests possible Court Martial. • Decorations not matching branch. • Inconsistent date of birth.

  5. CERTIFICATION OF DOCUMENTS (CONT) • Character of service not centered. • Cautions: • If you have doubt, submit but don’t certify • If you know that the document is fraudulent, do not assist the client. • Don’t submit SF 180 to verify service since VA will be attempting to do same. • Certification stamp must be exactly as sample. • You must purchase your own stamp.

  6. CERTIFICATION OF DOCUMENTS (HANDOUTS)

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