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Comprehensive Guide to Kentucky Educational Assessments and Testing Procedures

This document serves as a comprehensive guide for administrators and educators involved in the administration of Kentucky's educational assessments, including K-PREP, EOC, ACT, and MAP. It outlines essential procedures for training staff, preparing accommodations for special populations, managing student data, and organizing testing materials. Additionally, it offers detailed instructions on scheduling tests, ensuring compliance with regulations, and maintaining accurate student records. This resource is crucial for effective test administration and compliance with Kentucky's educational assessment requirements.

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Comprehensive Guide to Kentucky Educational Assessments and Testing Procedures

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  1. SOS!  K-PREP, EOC, ACT, MAP, and more JanayFutrell and Joy Stallons Trigg County Public Schools

  2. KYAssessments

  3. * 1. Editing/Mechanics 2. On-Demand 3. Editing/Mechanics and On-Demand

  4. Getting Ready: • Training Staff: • 703 KAR 5:080 revised May 2009 • Administration Code for Kentucky’s Educational Assessment Program • Inclusion of Special Populations • DAC/BAC testing update in Spring

  5. Pick up testing materials from DAC Inventory all testing materials prior to test assignment- using packing/return slip

  6. Before Testing- Get Organized • Make test schedule for both regular and special education students (accommodations)

  7. Run student and accommodation rosters Be sure to include a place for notes.

  8. Update accommodations after each ARC/504/PSP meeting • Prepare accommodations student roster after tests have been assigned

  9. An excel document works well. • You can include all accommodation testing proctors and the students they are providing accommodations for on one document as seen in this example.

  10. Assign test booklets and answer sheets • Assign testing booklets as packaged • Utilize provided student labels • Make corrections to student demographics in SDRR

  11. Update student info. in SDRR

  12. SDRR Checklist • Review accountability for student (by test type, by grade levels or by school/district) and make corrections as needed. Changes made to accountability will be applied to all tests for a particular student, so the change only needs to be made once. • Use the filter on the student listing to review students who are accountable to the school/district, but were tested elsewhere. • Mark students who were enrolled during the testing window or eligible to test, but did not take the assessments(s), as non-participating. (this is done per test, since a student could take an EOC assessment, but be injured and unable to complete K-PREP, for example). Keep original copies of documentation at the district for audit purposes. • Double check to be sure that information in the non-participation request matches Infinite Campus (such as foreign exchange, withdrawal date and Alternate Assessment). Update both SDRR and IC as needed. • Add any students who are enrolled in the testing grade(s) but are not on the roster. SSID is required to add a student. • Delete any students who withdrew prior to the testing window (only the testing school can delete-accountable schools may not delete students).

  13. Review demographic information for students, and make corrections in infinite Campus as needed-changes made will be applied to all tests for a particular student (this includes: Name, Grade, SSID, Date of Birth, Gender, Race/Ethnicity, LEP/EL, IEP and Lunch status). • Mark students as Yes/No if they have an IEP or Program Services Plan and received accommodations during testing or assessment. There is no need to indicate the specific accommodations received. • Be sure to review all available assessments- depending on the time of year. These may include K-PREP, Alternate K-PREP, ACT Explore, ACT Plan, The ACT, College/career Readiness, End-Of-Course exams, and ACCESS. • Review Roster Change Listing in SDRR, noting any Denied or Updated Changes for possible further action. • Update any student changes that are marked as Updated by OAA staff, to provide the information requested. • Before the end of the Roster window, export copies of the Roster Student Listing and Roster Change Listing storing them securely in the district.

  14. SDRR: http://education.ky.gov/AA/distsupp/Pages/Student-Data-Review-and-Reporting.aspx DAC/BAC info in general: http://education.ky.gov/AA/distsupp/Pages/default.aspx

  15. Create Testing Packet: • Testing Information Cover Sheet • Testing Schedule • Grade Level Step-by-Step Testing Instruction • Breakfast Schedule • Teacher Coverage • Sp. Needs Proctor Schedule • Best Faith Effort Checklist • Teacher Testing Material Inventory Checklist

  16. Create and share day-by-day testing schedule with teachers and testing staff

  17. Distribute teacher manuals and seating charts.

  18. Test Day • Distribute test materials (booklets, seating charts, rosters) • Supervise or administer test

  19. After Test • Collect all test materials- immediately verify all counts • Organize for next testing day (if needed) • Schedule make-ups • Update SDRR • Clean up test materials • Box up testing material and return to DAC

  20. BAC Testing Information Folder

  21. Questions???? Joy Stallons, BAC at Trigg Co. Middle School Joy.stallons@trigg.kyschools.us Janay Futrell, BAC at Trigg Co. Middle School Janay.futrell@trigg.kyschools.us

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