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WELCOME T-101 Document Processing - AUTHORIZATIONS

WELCOME T-101 Document Processing - AUTHORIZATIONS. DTS T-101 CLASS OVERVEW. Topic: DTS Document Processing-Authorizations Target Audience : Travelers – NDEAs - AOs (Any one who makes or approves travel orders) Time: 60-70 minutes Pre-Requisites: None . TECHNICAL ISSUES? AUDIO GAPS

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WELCOME T-101 Document Processing - AUTHORIZATIONS

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  1. WELCOME T-101 Document Processing - AUTHORIZATIONS

  2. DTS T-101 CLASS OVERVEW Topic: DTS Document Processing-Authorizations TargetAudience: Travelers – NDEAs - AOs (Any one who makes or approves travel orders) Time: 60-70 minutes Pre-Requisites: None

  3. TECHNICAL ISSUES? • AUDIO GAPS • SLOW SCREEN CHANGES • DISCONNECTS • Exit class • Close all other software applications • Log back into class • Check with local IT staff • If problem persists call the DISA Help Desk: • 1-800-447-2457

  4. ATTENDANCE CREDIT SELECT:GUEST ENTER:FULL NAME + SERVICE/AGENCY INITIALS Helen Smith/DTMO

  5. COMMUNICATING IN CLASS 5

  6. TRAINING OBJECTIVES • Create an Authorization in DTS • Complete a TDY trip itinerary • Make travel reservations • Enter estimated expenses • Select Lines of Accounting • Add or modify per diem entitlements • Validate your EFT information • Sign Authorization to route for approval

  7. DTS AUTHORIZATION PROCESS Interface with CTO for lodging, rental car, & transportation AO stamps document APPROVED w digital signature Traveler/Clerk/NDEA creates auth in DTS TDY ATM advance, if required Traveler receives completed authorization. May print if necessary Ticketing 7

  8. DTS HOME PAGE

  9. ACCESS AUTHORIZATIONS MODULE

  10. CREATE NEW AUTHORIZATION/ORDER

  11. CREATE ITINERARY:ENTER DEPARTURE INFORMATION

  12. CREATE ITINERARY:DEPARTING DATE & TRIP TYPE

  13. TRIP TYPE OPTIONS • TDY Reimbursements • Transportation and Lodging • Mileage and Non-Mileage • Meals and Incidental • Special Circumstances • Available as a Trip Type

  14. CREATE ITINERARY:TRIP PURPOSE & TRIP DESCRIPTION

  15. ITINERARY SECTION B:SELECT TRAVEL MODE & TIME

  16. ITINERARY SECTION C:ENTER TDY LOCATION

  17. CREATE ITINERARY:IDENTIFY OUTBOUND TRAVEL

  18. CREATE ITINERARY:IDENTIFY ADDITIONAL RESERVATIONS

  19. CREATE ITINERARY:IDENTIFY RETURN TRAVEL

  20. CTO FULL ASSISTANCE SCREEN

  21. ITINERARY: SAVE AND PROCEED

  22. DoD POLICY REGARDING USE OF DTS Commercial transportation reservations Commercial lodging reservations can be secured via DTS or CTO BUT PER DoD POLICY JFTR/JTR ALL TRANSPORTATION RESERVATIONS THAT CAN BE MADE IN DTS SHOULD BE MADE IN DTS* *Even reservations completed by third parties Such as embassy staff

  23. AIR RESERVATIONS: SCREEN REVIEW

  24. AIR RESERVATIONS:REQUEST ASSISTANCE

  25. AIR RESERVATIONS: KEY POINTS • Results auto-sort under 5 tabs; based on DoD policy • Results always open on left most tab with results • Results can be resorted at any time • Reservations can not be held indefinitely • ALWAYS select tab 1 or 2 first; when flights available • ALWAYS select from left most tab when possible • Tab 1 and 2 flights NEVER require justification to an AO • Tab 3 and 4 flights ALWAYS require justification to an AO

  26. AIR RESERVATIONS: TAB 1 & TAB 2

  27. AIR RESERVATIONS: TAB 3 & TAB 4

  28. AIR RESERVATIONS:ALT AIRPORT INDICATOR

  29. AIR RESERVATIONS: SCREEN DETAILS

  30. AIR RESERVATIONS: SEATING CHARTS

  31. TRAVEL/TICKET IDENTIFICATION INFORMATION

  32. AIR RESERVATIONS: COMPLETED

  33. RENTAL CAR RESERVATIONS SCREEN

  34. RENTAL CAR DEFAULT PARAMETERS • DTS follows DoD policy for TDY travel: • Always sorted lowest to highest prices • Lowest priced vehicle is always first • Compact is always the default size • Based on these defaults: • AO approval never needed for selection of first car • AO approval always needed for any car except the first • AO approval always needed for any car except lowest priced

  35. RENTAL CAR: RETURNED RESULTS

  36. RENTAL CARS:SELECT CAR OR REQUEST ASSISTANCE

  37. BASE QUARTERS • For Military Members • On base quarters is required for: • Military members performing duty on a DoD installation • Non-Availability number required for reimbursement above the on-base lodging rate • Military lodging reservations cannot be made in DTS • Military traveler books reservations directly with base • Booked reservations entered in DTS/Per Diem Entitlements • For Civilian Employees • AO cannot require civilians to stay in base quarters.

  38. LODGING RESERVATIONS:OPTIONS AND INFO

  39. LODGING RESERVATIONS: SELECT HOTEL

  40. LODGING RESERVATIONS: ROOM SELECTION

  41. RESERVATIONS: TRIP SUMMARY

  42. TRIP SUMMARY: SELECT AIR OPTIONS

  43. TRIP SUMMARY:SELECT RENTAL CAR PAYMENT OPTION

  44. TRIP SUMMARY: SELECT LODGING OPTIONS

  45. TRIP SUMMARY: FINAL TRIP ITINERARY - CONFIRMATIONS

  46. SIGNATURE REQUIRED WARNING Your confirmed travel reservations will be cancelled in 24 hours if your Authorization remains unsigned. Reservations Traveler: SIGNED stamp AO: APPROVED stamp

  47. NON-MILEAGE EXPENSES SCREEN

  48. NON-MILEAGE EXPENSES DROP-DOWN

  49. ADDING MORE MILEAGE EXPENSES

  50. EXPENSES: ENTER MILEAGE

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