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Transitioning to an Electronic Federal Depository Library: A Pilot Project Overview

This document outlines a pilot project aimed at shifting select federal depository libraries to a predominantly electronic format. Based on the Arizona Pilot Project, it focuses on agencies such as B, C, CR, and SSA to enhance public service, evaluate staffing, and process retrospective materials. The project emphasizes the transition to digital resources while ensuring efficient management and assessment of library collections. It includes strategies for training, administrative support, and collaboration with the Government Publishing Office (GPO) to optimize document accessibility in today’s digital age.

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Transitioning to an Electronic Federal Depository Library: A Pilot Project Overview

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  1. Pilot Light An incremental plan to transition to a predominantly electronic federal depository

  2. Background • Based on Arizona Pilot Project • Only these agencies: B, C, CC, CR, D, HE, HS, I, IA, ID, IC, ITC, SE, SSA, T, TD, TDA, VA, X, XHJ, XJS, Y

  3. Purpose • Exert a little more control over our own future • Evaluate duties of staff to ensure that we are taking advantage of all opportunities • To process a large backlog of retrospective materials

  4. Purpose • Increase Public Service • Assess the implications of a “more electronic” fdlp • Share our findings with the Documents Community

  5. University of Arizona Research University Land Grant Selective Selection Rate 59% Team Environment Collection Focus Project summary

  6. Clemson University Research University – but not ARL Land Grant Shared Regional Selection Rate 82% Traditional structure Collection Focus

  7. Organization Chart

  8. Clemson University Research University Land Grant Shared Regional Selection Rate 82% Traditional structure Collection Focus Project Summary

  9. Preparation • Talked with Atifa • Administrative Support from Clemson • Administrative Support from USC • Communicated with GPO • Heads up to Marcive

  10. Preparation • Zero-based collection review • Evaluated documents in the collection • Identified unneeded items • Identified item numbers that have EL but are not listed as such

  11. Impact

  12. Staffing • Evaluated staffing needs • Upgraded 3 LTA positions • Upgraded a Library Specialist • Completely rewrote planning stages

  13. Training • Reviewed all existing written procedures • Automated many procedures • Shared goals of identifying and checking in retrospective documents • Allowed staff to participate in establishing procedures for project

  14. Summary Purpose of the project re-focused • Investigate alternatives to using item numbers as a selection tool • Consult with GPO about print equivalents • Incorporate more tracking of staff implications

  15. Where we are right now • Poised on the edge of “de-selecting” a lot of tangible items • Trying to figure out how to assess • Waiting for the final MOU from GPO

  16. Thank You! Jan Comfort comforj@clemson.edu (864) 656-5168

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