1. Time Management forBusy Professionals Dr. Lynn Larsen, Ph.D. Associate Dean and Faculty, School of Education, Brandman University, Part of the Chapman University System

2. Presentation Goals • Help you identify organizational needs • Share strategies for organizing work tasks • To-do lists • Folders • E-mail • Share strategies for managing your work time

3. The many hats I wear • Mom/wife • 9th grade twins: gymnastics, guitar, golf, school activities • Coach, Program coordinator for Odyssey of the Mind • Associate Dean • Full-time education faculty • Performing Arts program coordinator and director • Church volunteer

4. M O M, W I F E

5. Coach, Coordinator

6. Associate Dean overseeing Special Education, School Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University

7. Time Management/Organization • Share: What aspects of time management and work organization are the most difficult for you?

8. Time Management • The difference between “clock” time and “real” time (http://www.entrepreneur.com/article/219553) • Clock time • 60 seconds in a minute, etc. • Cannot manipulate it • Real time • all time is relative • can fly or drag depending on what you’re doing or what deadline you have looming • You can manipulate it!

9. Time Management • Biggest factor in time management is organization • If you know what you have to do and when it has to be completed, then you can manage your “real” time We know some mess = creativity, but….

10. Getting your day started • Always start your day by reviewing what has to be accomplished • Tasks • Meetings • Appointments • Work on longer-term projects • Map out your day either mentally or in written form • To-do lists can be a big help!

11. To-Do Lists • Your to-do list • Customize for your job responsibilities • Color-code for urgency • Organize by day, week, project • Prioritize each section • Google “to do list template” • Free templates for Word, Excel • Always check things off or move them to a completed list so you can see what you have accomplished!

12. To-Do Lists • Great article about managing to-do lists, includes a free template: • http://www.mindtools.com/pages/article/newHTE_05.htm • Web-based to-do lists: • www.todoist.com/ • http://www.toodledo.com/ • Outlook Mail has a To-Do bar • Printable to-do lists • http://www.printabletodolist.com/ • Of course there are apps! • To Do Apps

13. To-Do Lists • Quick brainstorm: • How would you organize your to-do list? • What would go on your to-do list right now? • How would you prioritize your to-do list?

14. Email • Use your email’s features to help you stay organized and manage your time • Calendar – color coding • Task/appointment reminders • Appointment scheduling assistant • Do a screen capture/save or print your calendars regularly so you have a record of what you have accomplished

15. Email • Calendar – color coding

16. Email • Calendar – task reminders • Calendar – color coding

17. Email • Calendar – Scheduling Assistant

18. Email • Organize your email – use folders! • Create the number of folders you can manage • Use them! • Don’t forget to sort your “sent” mail • Don’t let your inbox get too full

19. Back up important files • Do this regularly!! • Flash Drive(s) • www.dropbox.com • http://www.mypcbackup.com/ • http://www.makeuseof.com/tag/4-best-sites-10gb-free-online-storage/

20. Summary • Create a to-do system that works for you • Use it! • Organize your email and appointments • Use organizational tools to manage your time • Back up important files Remember!!

21. Thank You ! www.themegallery.com