OA MONEY MATTERS Presented by: Sarah Armstrong, Controller Dodie Hawkins, Treasurer
Sources of World Service Funds April 2010
Lifeline Cost & Income Distribution & Production $189,648 Sales of Lifeline $121,570 Net Operating Loss $ 68,078 2009
Actions to Offset Lifeline Losses • Up-to-date, appealing design • Increase in price from $15 to $23 • Four-color format • Lifeline Weekly for e-Lifeline subscribers • Lifeline representative program
Reserve Funds • Using PACE System • Moderate risk profile
Budgetary Process • August: Controller distributes budget worksheets to trustees and department heads. • Early September: Budgets submitted. • Late September: Chairman of the Board, Controller, Managing Director & Treasurer meet to determine areas where more information is needed. • October: Executive Committee reviews, refines & balances the budget. • November: Budget presented to full board for approval.
Annual Audit • Audit necessary to maintain nonprofit status • No control deficiencies or material weaknesses
Suggested Meeting Format SEVENTH TRADITION: “According to our Seventh Tradition, ‘we are self-supporting through our own contributions.’ Our group expenses are ____, ____ and _____. We send monthly contributions to our intergroups or service board, region and the World Service Office to help carry the message to other compulsive overeaters. Give as if your life depends on it!” (Available free online at OA.org or Item #512 in the catalog.)
Seventh Tradition of OA • Investment in our Fellowship • Ensures continuation of services • No dues or fees . . . but . . . • Many ways to contribute Cash Check or money order Credit card for WSO (oa.org)
EVERY MEMBER SHOULD HAVE A COPY OF THE SEVENTH TRADITION PAMPHLET • Downloadable at oa.org • Order #802-free
OA Handbook for Members, Groups and Service Bodies • Every group should have a current copy. (2008) • Excellent discussion of use of group funds and group treasurer responsibilities. • Order #120-$2.25.
Budget Guidelines for Service Bodies • Purpose of a budget • Creating the budget • Budgeting format • Determining a prudent reserve • Budget review • Revenue review • Expense review • Additional budgeting tips
Fundraising & Prudent Reserve Guidelines for Groups & Intergroups • Fundraising Ideas • The Tradition of Self-Support • The Prudent Reserve • Guarding Our Traditions
Guidelines for OA Events • Purpose of OA events • Types of events • Guarding our Traditions • Committees • Finances • Choosing speakers
Intergroup Treasurer Guidelines • Services subsidized • Treasurer responsibilities • Sample Monthly Intergroup Treasurer Report
Twelve Concepts Helps OA members apply the Steps and Traditions in their service work. The Concepts define and guide the practices of the service structures that conduct the business. • Pamphlet available • #330/$1.00 • Available online at oa.org
7th Tradition Skits • Available online • Go to oa.org/Member/Groups • Scroll to Group Support • Scroll to link to 7th Tradition slots • Or, www.oa.org/pdfs/seventhtraditionskits09.pdf • Useful at workshops, conventions, assemblies to encourage contributions in a humorous way.
A Step Ahead • Quarterly publication available free online • Up-to-date information on financial matter and other important data at the WS level • Designated downloader suggested for every group and service body