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PHMSA HMEP Grant Program ~ Administrative Requirements

PHMSA HMEP Grant Program ~ Administrative Requirements. NASTTPO Annual Conference October 2011. Executing the 2011-2012 HMEP Award. NGAs provided on 9/30/11 Grantee must sign NGA & return to PHMSA OHMS Associate Administrator to counter-sign for award execution.

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PHMSA HMEP Grant Program ~ Administrative Requirements

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  1. PHMSAHMEP Grant Program~Administrative Requirements NASTTPO Annual Conference October 2011

  2. Executing the 2011-2012 HMEP Award • NGAs provided on 9/30/11 • Grantee must sign NGA & return to PHMSA • OHMS Associate Administrator • to counter-sign for award execution

  3. Data Entry Tool – Home Page The Grant Portal was developed in an effort to improve administrative  efficiency in the Grant program. This tool allows grantees to request post-award  changes to their award via the Activity Request screen.  Grantees can also submit SF-270s and changes to contact information through the Portal.  https://hazmatgrants.phmsa.dot.gov

  4. Q1 of 2011-2012 2011 – 2012 HMEP Award Sept 30th HMEP Grants Awarded* Oct 1st HMEP Grants Open for Use Dec 31st Deadline for Return of Signed Awards Oct Nov Dec Oct 31st 4th Qtr SF-425 Due Dec 31st Close-Out Reports Due 2010 – 2011 HMEP Award

  5. Data Entry Tool – Submission Form

  6. USA.gov  |   WhiteHouse.gov  |   DOT.gov  |   Regulations.gov  |   E-Gov.gov Privacy Policy  |   Accessibility  |   Web Policies  |   No Fear  |   FOIA Data Entry Tool – Uses Post-Award Activity: • SF-270s • Consider Regular Submissions • Activity Requests • Changes in Scopes • Contact Information Changes • Communicate Personnel Changes

  7. Program Requirements • Forms • SF-270s (Reimbursements) • Quarterly SF-425s (Federal Financial Reports) • Quarterly Performance Reports • Final Report (Narrative, SF-425 & Questionnaire) www.whitehouse.gov/omb/grants_forms

  8. HMEP Grant Management Grantees are expected to: • Institute a structured review and evaluation process for subgrants • Document and support use of federal funds and matching through record keeping to ensure sub-grants meet PHMSA grant requirements • Ensure that federal funds for sub-grants are used for actual expenses versus generic operational expenses • Ensure that matching amounts should be based on documented volunteer hours and/or expenses

  9. Desk Reviews & Site Visits Desk reviews will involve in-depth evaluations of grantee files and supporting documentation.  Site Visits include on-site discussions and process reviews resulting in presentation of findings and possible requirement for corrective actions.  1 3 2

  10. Grant Schedule Application Schedule Sept 30th HMEP Grants Awarded* April 1st Application Process Begins June 1st Deadline for Applications Oct 1st HMEP Grants Open for Use Dec 31st Deadline for Return of Signed Awards Apr May June July Aug Sept Oct Nov Dec Jan Feb Mar April 30th 2nd Qtr SF-425 Due June 30th 3rd Qtr SF-425 Due Sept 30th 4th Qtr SF-425 Due Dec 31st Close-Out Reports Due Jan 1st 1st Qtr SF-425 Due * Grant award must be signed and returned before funds are available for disbursement. Grant Activity Schedule

  11. Questions • Email :HMEP.Grants@dot.gov • Website : www.phmsa.dot.gov/hazmat/grants • Phone : (202)366-1109

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