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WELCOME to an Introduction of the

WELCOME to an Introduction of the. Remote Order Follow-up System. Version V. Monitoring the end-to-end Transport/Distribution Chain B2B. What the system is all about …. Order confirmed by supplier to client / Agent origin/destination offices.

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WELCOME to an Introduction of the

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  1. WELCOME to an Introduction of the Remote Order Follow-up System Version V Monitoring the end-to-end Transport/Distribution Chain B2B

  2. What the system is all about … Order confirmed by supplier to client / Agent origin/destination offices Order transmitted to the Associated Agent office/s and the supplier Cargo ready date confirmed Agent receives/validates the order ROFS PROCESS Cargo collection confirmed Order generated by client/Associated Agent office Shipping details received Order closed

  3. Why ROFS? Supply Chain Management B2B - thus: - • The saving of time and money for both the client and the agent. • Client involved and informed every step of the shipment process. • All parties in constant communication via e-mail. • Cuts down on misunderstandings and misinformation. • User Friendly

  4. Purpose of the system • The system is based on the principles of process control thus linking all participating parties. • To provide a central database containing details of the client and agent orders available to all participating offices. • To allow the order details to be accessible on the Internet all year round (24 hours a day 7 days a week). • To allow all parties to participate in an order process and update details as required thereby linking the Importer and the Exporter/Consignee and Supplier. • To enable all parties to monitor/track orders/shipments and print reports relevant to their own businesses.

  5. How it Works: 5 simple steps • Either the Client or the Agents office creates the order with all the required details. • The system automatically generates and sends an e-mail to all participating parties. The HTML questions must be answered • The order is updated by either the Shipper/Supplier or the Client office with the availability date provided by the supplier. • The Exporting office updates the order with the intended shipment details. • The actual shipment details are linked to the order once the Exporting office makes them available. (NB ‘Note Fields’ are available for each party to communicate with. These will automatically generate e-mails if required.)

  6. More about ROFS • Centralized Data Base • Event Driven • Interfaces with Client ERP Systems • Email supported

  7. User Registration REGISTER @ www.rofs.net In order to use the ROFS system each potential user must first register.

  8. User Registration (cont.) • Application forwarded to Administrator. • Administrator completes user registration application and forwards to applicant. • Registration application completed and returned to the Administrator. • Administrator issues a temporary password with access to the system to the user. • Administrator will assist applicant with capturing of required supplier or items details etc. • The applicant is ready to go. N.B. Introductory e-mails sent to suppliers

  9. Logging into the System This screen is the ROFS welcome page with the ROFS menu bar displayed below

  10. The ROFS menu bar • Logout • Go To Röhlig.com • Go to Röhlig Australia • Go to Röhlig Italy • Go to Röhlig S.Africa • Relogin • Admin. • Manage Client/Agent Info • User Mappings • Copy User Mappings • City Code/s • E-mail log • Edit Latest News • User Manager • System User List • Transfer Users • User Log • Order Transfer • List Maint. • Transfer History • # of Connections • Orders • New Order • Order • Items • Item Status • Shipment Status • Process Control • Containers • Container Status • User Define • Search • Search Orders • List last 7 days • Containers • Process Control • Follow Up • User • Shipment • Reporting • Custom Reports • Report Scheduler • System Reports • Agents Usage Reports • Tools • Item Management • Change Password • Manage Client/Agent Info. • e-mail notifications • Archive Orders • IFTMIN Import • IDB Master Bill Modification • IDB ETA Details Modification • Maintain Shipper/Forwarder/Consignee • Help • General • Orders Capture • Orders Search • Item Capture • Item Status

  11. Conclusion This has been a very brief overview of the Freight Fusion Systems: Remote Order Follow-up System We hope that this introduction has been detailed enough to give you a clear idea of the functionality and strength of the system within the e-commerce domain. NB. Training on the system available upon request.

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