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Recordkeeping

Recordkeeping. MODULE 8. OSHA Information Resources. OSHA Recordkeeping page (cached) Forms (PDF and XLS) Also in back of CFR book Recordkeeping Handbook. 29 CFR 1904.0 Purpose. “Require employers to record and report work-related fatalities, injuries and illnesses”

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Recordkeeping

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  1. Recordkeeping MODULE 8

  2. OSHA Information Resources • OSHA Recordkeeping page(cached) • Forms (PDF and XLS) • Also in back of CFR book • Recordkeeping Handbook

  3. 29 CFR 1904.0 Purpose • “Require employers to record and report work-related fatalities, injuries and illnesses” • Data used to direct OSHA programs • Data used in employer safety programs • Aggregated in BLS Annual Survey of Occupational Injuries and Illnesses

  4. Scope • 1904.1 Exemption for 10 employees • In entire company, at any time during year • Unless OSHA or BLS requires in writing • Must report fatality or 3 hospitalized • 1904.2 Exemption for certain industries • Low hazard industries by SIC code • 1904.3 Records for 1 agency

  5. Definitions • 1904.46 • The Act • Establishment • Injury or illness • Physician or Other Licensed Health Care Professional • You

  6. 1904.4 Recording Criteria • Record each fatality, injury, or illness: • Work related (1904.5) and • New case (1904.6) and • Meets criteria in 1904.7-12

  7. Is the injury or illness work-related? Is the injury or illness a new case? Did the employee experience an injury or illness? YES YES NO UPDATE PREVIOUS RECORD YES Subtitles & Transitions FOR EXAMPLE… Does the injury or illness meet the general criteria or the application to specific cases? YES RECORD THE INJURY OR ILLNESS

  8. 1904.5 Work-Relatedness • Basic requirement: (a) • Implementation: (b) • Work environment? • At work but not work-related? • Significantly aggravated? • Pre-existing condition? • Travel status? • Working at home?

  9. 1904.6 New Cases • Basic requirement: • No previously recorded similar case, or • Recovered completely. • Implementation: • Recurrence of chronic illness? • First signs/symptoms? • Physician advice?

  10. 1904.7 Recording Criteria • Basic requirement: results in • Death • Days away from work • Restricted work or job transfer • Medical treatment beyond first aid • Loss of consciousness • Significant diagnosed injury or illness • Implementation / Questions

  11. 1904.8 Needlesticks and Sharps • Record if contaminated with • Blood or • Potentially Infectious Material • Do not record employee’s name

  12. 1904.9 Medical Removal • Record medical removals under other OSHA standards • Not if removed voluntarily before overexposure

  13. 1904.10 Hearing Loss • Work-related STS in at least 1 ear • Total hearing 25 dB above audiometric zero in same ear(s)

  14. 1904.29 Forms • 300 Log, 300-A Summary, 301 Incident Report • Equivalent forms • Privacy concern cases • Voluntary disclosure

  15. 1904.30 Multiple Business Establishments • Separate logs if in operation 1 year • May combine short-term on one log • May keep centrally if promptly updated and available • Each employee linked with an establishment • Record at location of occurrence

  16. 1904.31 Covered Employees • All on payroll, any status • Non-payroll employees if supervised day to day • Owner/partners not included

  17. 1904.32 Annual Summary • Review at end of calendar year • Certify and post annual summary • 300-A or equivalent form

  18. 1904.33 Retention and Updating • Save all forms for 5 years • Update for new discoveries or changes • 1904.34: Transfer to new owner

  19. 1904.35 Employee Involvement • Inform each employee of how to report • Provide employees limited access to records • 1904.36 Prohibition against discrimination

  20. Equivalent systems • 1904.37 State recordkeeping regulations • 1904.38 Variances from recordkeeping rule for alternative system

  21. 1904.39 Reporting fatalities and multiple hospitalizations • Orally report within 8 hours of death or hospitalization of 3 employees

  22. Providing records to government • 1904.40 Provide within 4 hours or authorized government representative request • 1904.41 Return annual survey form if received • 1904.42 Return BLS survey form if received

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