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PROVINCIAL AUDIT

PROVINCIAL AUDIT. DSFG June 24 2011. PREPARATION. Speak to other agencies who were audited (CAS, SPC, Montage) before and during their audit Ensure All HR files up to date Have current policy on general expenses and procurement

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PROVINCIAL AUDIT

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  1. PROVINCIAL AUDIT DSFG June 24 2011

  2. PREPARATION • Speak to other agencies who were audited (CAS, SPC, Montage) before and during their audit • Ensure All HR files up to date • Have current policy on general expenses and procurement • Ensure meals (unless related to MCSS programs) are not charged to MCSS funds • Ensure there is documentation to show that purchasing complies with procurement policy

  3. INFORMATION PROVIDED AT AUDIT • Agency request-general • Agency specific request • Information during audit Approximately 3 weeks were spent on site by 2 auditors and a manager

  4. EXIT INTERVIEW Client Files- no concerns just comments below • documentation on funds received and services provided • annual PSP • consistency in files/record - documentation/ record keeping standards • DSTO 10 hr service - how the lead agency is chosen HR files- looking for anomalies in senior manager files relating to contract or bonuses • no comments or concerns Expenses- no concerns - just minor comments • on receipts, information provided on receipts • may question the frequency of working lunches but not the amounts spent • have policy on meal amounts that can be expensed TPAAR- • like the fact CLT shows variances on their TPAAR instead of a forced ZERO to balance General • Finance Staff very knowledgeable

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