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DOE State Authorization Rules

Understand the complex landscape of state authorization rules for online education providers. Learn about physical presence requirements, recruiting regulations, and handling complaints effectively. Access helpful resources and tips for compliance.

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DOE State Authorization Rules

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  1. DOE State Authorization Rules A Thorny Process with Prickly Repercussions Martha Ellis, Ph.D. University of Texas System

  2. Why State Regulation?

  3. Categories • Online Learning • Physical Presence • Recruiting/Marketing • Complaints

  4. Online LearningFederal vacated by U.S. District Court Ruling on July 12, 2011 State Laws still apply • Some states regulate and some do not • It depends • Exemptions, ambiguous, explicit, physical presence

  5. Physical Presence • Clinicals, internships, student teaching • Testing center • Faculty or staff living in the host state • Recruitment activities

  6. Recruitment and Marketing • College fairs • Recruiters in the state • Marketing through local media • Local telephone number, local host internet URL

  7. Contacts for Complaints • SACS • Contact information for all states and protectorates • Deadline was July 1, 2011

  8. Penalties • Federal financial aid—misrepresentation, complaints • State fines • Deadlines—July 1, 2011and immediate

  9. Process • Who is your “go –to” person • Review enrollment history • Review regulations in top enrollment states and know those that do not require approval • Engage key campus leaders • Create short profile to send to regulators • Document everything you do • Create digital depository for documents

  10. Process Cont. • Pay the many fees • Communicate to internal stakeholders • Keep working on the process

  11. Resources • http://cpupc.org/doestateauthorization.html • http://wcet.wiche.edu/wcet/docs/state-approval/FinalStateApprovalRegulationsforDistanceEducationAStarterListwithAddendum2.pdf • http://www.sheeo.org/stateauth/Distance%20Education%20State%20Fees%20-%20Summary.pdf

  12. Questions and comments

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