ESPON 2013 Programme Info Day on Calls and Partner Café

1. 2002-2012 A Decade of Territorial Evidence ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to Apply: Legal Framework Application and Selection Procedure

2. Legal Framework EC Regulations • Council Regulation (EC) No 1083/2006 • Regulation (EC) No 1080/2006 • Commission Regulation (EC) No 1828/2006 Community rules • Community rules for competition, protection of the environment, equal opportunities between men and women, public procurement National rules • National rules applicable to the Lead/Project Partners Programme rules • Operational Programme Document and Programme Manual • Project Specifications • Agreement between the Member/Partner States-MA

3. Applicants Eligible for Funding Geographical references The applicants can either come from EU Member States and Partner States of the ESPON 2013 Programme • Member States: Countries of the EU 27 • Partner States: Iceland, Liechtenstein, Norway, Switzerland* * Swiss applicants should get in contact with the Swiss member of the Monitoring Committee before applying under this call.

4. Applicants Eligible for Funding – Projects Priorities 2-3 Applicants eligible for funding must be • Either public bodies • or public equivalent bodies, as defined by Directive 2004/18 (EC), Article 1 • or private bodies The solvency of private bodies is to be confirmed by the Member and Partner States. List of country specific documents to be provided by private partners can be found on www.espon.eu and in the Application Pack

5. Application Procedure – Projects Priorities 3-4 MC decision on projects’ specifications Deadline for submissions (13 June 2012) MC decision on approved projects call is opened evaluations 2 months 3 months Project Implementation Launch of the call for proposal (18 April 2012) Signature of subsidy contract Pre-announcement (22 February 2012)

6. Priority 2 Targeted Analyses: A two-step procedure Launch of the call EoI (24 January 2011) Signature of Stakeholder Cooperation Agreement EoI approved Selection of the TPG 2 months 2 months 3 month 3 month call open Implementation of Targeted Analyses call open evaluation evaluation Joint elaboration of project specification Deadline for submission (21 March 2011) Launch of the call for proposal Pre-announcement (30 November 2010) STEP 1 Call for Expressions of Interest STEP 2 Call for Proposals

7. Selection Procedure Projects Priorities 2-3 (1) Eligibility check according to 6 criteria: • Application has been submitted in due time in original and electronic versions; • Application is complete and includes the requested administrative forms, supporting documents as well as an anonymous project proposal, all properly filled in according to the detailed instructions provided in Part A and Part B of the Application Form; • The content of the proposal relates to the topic(s) set out in the call; • The partnership involves at least the minimum number of participants given in the specific call; • All partners are eligible (including that solvency of private partners involved is confirmed by the respective Member/Partner States); • The budget limits have been respected. Correctable Omissions • Missing supporting documents in paper version as requested in the call; • Missing signature and/or missing stamp on a document; • Missing supporting documents in electronic version as requested in the call; • Correction of discrepancies in the electronic version of the proposal submitted compared to the paper version sent to the MA by post, which is considered the valid application in legal terms.

8. Selection Procedure Projects Priorities 2-3 (2) Evaluation The evaluation starts with Part B of the Application Form in order to avoid any bias • Three blocks of criteria: content related, management related, partnership related • Each block has a total number of points • No weighting will be applied • Each criterion will be scored individually (scores 0-10) • Each criterion shall be scored at least 6 – Sufficient (knock-out criterion) • In case of equal scoring, the MC will consider additional criteria: • Reasonable geographical distribution • Reasonable involvement of partners having entered the EU after 1 January 2004 Notification The decision of the MC will be notified to all Lead Applicants

9. Selection Procedure Projects Priorities 4 (1) Eligibility check according to 6 criteria: • Application has been submitted in due time in original and electronic versions; • Application is complete and includes the requested administrative forms, supporting documents as well as an anonymous project proposal, all properly filled in according to the detailed instructions provided in Part A and Part B of the Application Form; • The content of the proposal specifically includes all the 4 compulsory activities required (see list in page 78; • The proposal comply with the requirement set by the ESPON 2013 Programme (as detailed in Chapter 5.3.2 of the Programme Manual); • The partnership involves at least the minimum number of participants given in the specific call. • The nomination of all ECP institutions involved in the project proposal has been confirmed by the Monitoring Committee by the time of the opening of the call, and a valid nomination exists for all partners involved until the end of the projectby the deadline for the submission of the proposal. Correctable Omissions • Same as for Priorities 2-3.

10. Selection Procedure Projects Priorities 4 (2) Evaluation The evaluation starts with Part B of the Application Form in order to avoid any bias • Four blocks of criteria: content related, management related, partnership related + call specific criteria • Each block has a total number of points • No weighting will be applied • Each criterion will be scored individually (scores 0-10) • Each criterion shall be scored at least 6 – Sufficient (knock-out criterion) • In case of equal scoring, the MC will consider additional criteria: • Reasonable geographical distribution • Reasonable involvement of partners having entered the EU after 1 January 2004 Notification The decision of the MC will be notified to all Lead Applicants

11. Decision Making – Projects Priorities 2-3-4 • The MC will approve the best eligible proposal(s) confirming the ranking of the content related evaluation (only one proposal will be approved for each of the theme). • This decision will be notified to all Lead Applicants soon after the MC decision • All the Lead Partners of the approved projects will receive a letter from the MA(CU) stating the decision of the MC as well as the total ERDF, EU Member States’ and eventually Partner States’ national funds approved. • The MC decision may include certain conditions, recommendations and/or suggestions for improvements. In this case, the process of contracting, managed by the CU, will include a necessary revision/amendment of the project proposal. The result of this procedure will be the basis for concluding a Subsidy Contract.

12. Further Questions For questions on the content please send an e-mail to: content@espon.eu. For questions regarding procedures please send an e-mail to: procedures@espon.eu. Thank you for your attention!