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Opportunities for Efficiencies

Opportunities for Efficiencies

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Opportunities for Efficiencies

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  1. Opportunities for Efficiencies Christine Batty Project Manager – Waste and Resources IESE

  2. IESE is national lead on Waste and Resources for the RIEP’s The VISION of IESE is: “Accelerating Public Sector Transformation” CSR10 • 26-28% cuts in local authority grants = effective 15% reduction in budget • Capital spending cuts of 30% • Ringfenced grants un-ringfenced (90 to 10) • Total Place • Health, Education, Adults & Children’s – safeguarded • Waste will therefore have a bigger hit!

  3. Household waste service delivery -‘the collection triangle’ Service to householders Local Authority Affordability/ cost Environmental impact

  4. Understand where you are - benchmarking Waste Services Benchmark Launched October 2009 To date, nearly 3,000 individual visitors since October 09 68 councils across England using the online benchmark Mentoring service Innovative approach to allocating DEFRA funding of £25,000 Pool of 20 mentors with 3 mentors used by authorities.

  5. IESE’s Self Assessment Benchmark

  6. Understanding costs – WCA Health Check • How can we deliver cost reductions if we don’t know what we are spending? • Benchmark against others • Identify opportunities for improvements and efficiencies • Reviews the financial, strategic and operational performance of your service

  7. Case Study…..Communal Bins

  8. Focus Reports…..RecycleBank

  9. Helping councils do more with less - Procurement World of waste has seen significant change • Legislation • Policy • Targets • Procurement processes Waste procurement will be different since the last contract was procured • More integrated collection, recycling and street cleansing services • Staff may have moved on

  10. Helping councils do more with less - Procurement It’s more complex but has greater opportunities • Choosing the right process (CD which allows for solutions to be developed during the process, e-tendering) • Partnership working • Contracts are worth more and therefore more likely to be challenged • Politically supported • Transparent evaluation/auditable Planning is crucial – important to start early and plan (see OGC guidance) Engaging the market to avoid lack of competition

  11. Briefing Notes….CD

  12. Case Studies……£1.25m saving

  13. Helping councils do more with less - Procurement Frameworks Composting - expected to save councils around £450k per year   Plastic Sacks   Vehicles   Waste Management Services   Wheeled Bins   Fuel   Innovative procurement methods and products Competitive Dialogue and the benefits of e-tendering

  14. Briefing Notes….Frameworks

  15. National Composter Framework

  16. IESE UK waste procurement analysis

  17. Contract Management • Managing the contract • Managing the relationship • Managing performance • Managing the benefits • Managing risks • Managing stakeholders • Managing service continuity

  18. Focus Reports……Contract Variations

  19. Justifying your Comms Budget

  20. Waste Partnerships • Nationally, all partnerships have been ‘mapped’ and assessed to understand their status and support needs –39 single authorities • IESE manage the National Waste Partnership Forum (next meeting 6th December 2010 - London) • National Joint Waste Authority and Advanced Partnership (JWAAP) programme • IESE are using experience from working with partnerships to develop waste partnership toolkit which will be available through WIN • Across the south-east, partnership working has achieved £2 million worth of efficiency savings to date which will reach £4 million by 2013

  21. Partnerships work in England In development • RE3 (Bracknell, Reading and Wokingham) - Disposal • Gloucestershire – Joint Collection Contracts • Dorset – Super DSO • Hampshire – two clusters of councils procuring waste collection contracts Delivered • Vale of White Horse & South Oxfordshire = £300,000 pa savings • East Kent – Dover and Shepway procuring a single waste collection contract

  22. IESE Transformation Pyramid

  23. Barriers to progress • •Resourcing: primarily dedicated staff, training and development for existing staff • •Sovereignty and political will: motivations of Members, job protection at Officer level • •Differences in services, systems and contracts: preferences, commitment, budgets • •Governance: lack of power, lack of accountability, fragility of arrangements • •Member and Officer commitment: lack of complete engagement of Members and high level Officers, lack of embedded corporate culture • Political uncertainty: changes in leadership and priorities • •Partnership direction and planning: relationship difficulties, a lack of effective communications, changing nature of the partnership, lack of ambition, lack of suitable monitoring criteria • •Knowledge and awareness: technical issues, potential savings possible, potential of partnership • •Trust: mainly 2 tier partnerships or historical issues affecting progress

  24. Key Lessons • Governance arrangements are important, but not necessarily the most critical factor in the success of a partnership • –trust, shared mission and clear commitment at all levels are more important than the vehicle by which these are delivered. • Dedicated partnership staff and resources enhance the ability of most partnerships to deliver their stated objectives. • •There is significant further potential to deliver efficiency savings and better services through joint procurement, particularly in relation to collection services at a WCA level and this can be facilitated by partnerships. • •Most partnerships are able to estimate the potential for efficiency savings, but very few are able to turn this into concrete numbers at the moment. • There is no „one size fits all‟ approach to partnership working but there is good practice which can be shared across the partnerships and a common skills basis for successfully building partnerships • •Know your baseline, be aware of „true‟ perceptions and limiting factors, develop your options and prepare the business case

  25. More Solutions on WIN • A range of procurement Frameworks on www.win.org.uk • Partnership Route map • A new service “Ask WIN” to be launched soon • WINning Ideas – are a collection of great ideas that really can help you improve your waste services and save you money. • WIN’s guide to saving money in waste & recycling services • WIN Documents Service

  26. Please visit www.win.org.uk Thank you for your Time