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ACTUAL EXPENDITURE SINCE 1999

ACTUAL EXPENDITURE SINCE 1999. FEATURES. - BUDGETS DECLINING IN REAL TERMS CONTINUOUSLY IMPROVING MANAGEMENT, EFFICIENCY AND EFFECTIVENESS STRATEGIC PLANS AND OBJECTIVES ACHIEVED SUCCESSFUL ELECTIONS SINCE 1999 SEVERAL AWARDS GIVEN TO THE ELECTORAL COMMISSION.

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ACTUAL EXPENDITURE SINCE 1999

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  1. ACTUAL EXPENDITURE SINCE 1999

  2. FEATURES - BUDGETS DECLINING IN REAL TERMS • CONTINUOUSLY IMPROVING MANAGEMENT, EFFICIENCY AND EFFECTIVENESS • STRATEGIC PLANS AND OBJECTIVES ACHIEVED • SUCCESSFUL ELECTIONS SINCE 1999 • SEVERAL AWARDS GIVEN TO THE ELECTORAL COMMISSION

  3. FUNDS ENOUGH FOR CURRENT AND FUTURE YEARS? • Q: DO WE HAVE ENOUGH FUNDS FOR THE CURRENT YEAR AND FUTURE YEARS? • A: MORE FUNDS ARE NEEDED AS A RESULT OF THE FOLLOWING:- • SECTION 24A – EXTRA BALLOT PAPERS • OVERSEAS VOTING – EXTRA COST • INCREASED VOTING STATIONS • PRISONERS

  4. BUDGET REVIEWS – QUARTERLY - BUDGET PROJECTIONS TO FINANCIAL YEAR END • IDENTIFY SAVINGS • IDENTIFY SHORTFALLS - MATCH SAVINGS TO SHORTFALLS • NET SHORTFALL? REPRIORITISE • STILL A SHORTFALL? APPROACH TREASURY FOR ADDITIONAL FUNDS TO COVER UNFORSEEN AND UNAVOIDABLE EXPENDITURE

  5. PFMA AND TREASURY REGULATIONS COMPLIANCE • PREVIOUS QUALIFICATIONS WERE TECHNICAL • 2003/04 CURRENTLY BEING AUDITED • CLEAN AUDITOR GENERAL’S REPORT FOR 2002/2003 • MONTHLY REPORTS TO TREASURY • AUDIT COMMITTEE FUNCTIONAL

  6. PFMA AND TREASURY REGULATIONS COMPLIANCE (Cont…) • WEEKLY REPORTS TO EXCO:- • CASH BALANCES • ACTUAL EXPENDITURE vs BUDGETS • VARIANCES AND REMEDIES • VARIANCES AND PREVENTATIVE STEPS • CASHFLOW PROJECTIONS

  7. BUDGET vs MAIN SPENDING AREAS 2003 2004 2005 2006 2007 • ACTUAL EXPENDITURE 240 638 503 724 320 AND BUDGETS • MAIN SPENDING AREAS • PERSONNEL 84 188 152 268 148 EXPENDITURE • ADMINISTRATIVE 28 153 115 180 70 EXPENDITURE • PRINTING, 8 71 28 58 3 STATIONERY, ETC

  8. MAIN SPENDING AREAS (cont…) 2003 2004 2005 2006 2007 • PURCHASE OF 7 6 9 12 18 EQUIPMENT • RENTED EQUIPMENT 3 4 8 6 2 • LAND & BUILDINGS 9 29 28 30 10 • PROFESSIONAL & OTHER 101 187 163 170 69 SERVICES • MISCELLANEOUS 0 0 0 0 0 EXPENDITURE TOTAL 240 638 503 724 320

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