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State Higher Education Executive Officers

State Higher Education Executive Officers. Accountability in P-16 Systems and Database Issues August 13, 2004. The University of North Carolina Office of the President. System Level Information Goals. Goal 1 – Identifying the Customer and Defining Current and Projected Needs

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State Higher Education Executive Officers

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  1. State Higher EducationExecutive Officers Accountability in P-16 Systems and Database Issues August 13, 2004 The University of North Carolina Office of the President

  2. System Level Information Goals • Goal 1 – Identifying the Customer and Defining Current and Projected Needs • Goal 2 - Defining and Collecting Appropriate Data to Meet Needs • Goal 3 – Providing Access to Data and Information • Goal 4 - Meeting Reporting and Research Requirements • Goal 5 - Satisfying Accountability Requirements • Goal 6 – Being Proactive versus Reactive

  3. Action Steps • Understanding the Environment • Defining Current and Projected Information Needs • Establishing Organizational Structure • Involving Suppliers and Users • Collecting the Data • Defining Data Elements • Data Collection, Storage and Linkage • Transforming Data into Information • Batch Processing for Routine Reporting • Federal and State Reporting • Accountability • Interactive Retrieval and Analysis • Internal Users • External Users • Improving Processes

  4. Academic Program Inventory BD119 – Exempt Position Inventory Academic Year Calendar Community College Data Course Description File College Entrance Examiner's Board Course Grade File Delaware Study Data from State Demographer's Office CPA Exam Data Law Exam Data Nursing Exam Data Tuition and Fees Facilities Data Financial Aid File Federal Interagency Committee on Education Helping Outstanding Pupils Educationally Integrated Postsecondary Education Data System-Federal Data NC Higher Education Data Public High School Data - Addresses Public High School Data - Enrollment Public High School Data Graduates Public High School Data Intentions Personnel Data File PEER Institution Reporting - Data Professional Assessment Tests for Licensure/National Teacher Exam Institutional Profiles Enrollment Projections - Data Student Courseload File Student Credit Hour Reporting Student Data File - Applied and Enrolled Student Data File - Early Abbreviated Preliminary Student Data File - Graduated Student Data File -Private (2) State Occupational Information Coordinating Committee Southern Regional Education Board Surveys - Alumni, Faculty, Freshman, Graduating Senior and Sophomore Transfer Student Performance Unified Financial Data Mart Data Collected

  5. Most Used Files • Student Data File (SDF) • Student Courseload File (SCF) • Course Grade File (CGF) • Course Description File (CDF) • Financial Aid File (FAF) • Facilities File (FAC) • Personnel Data File (PDF)

  6. Survey Data Collection Activities • Freshman Survey • Sophomore Survey • Graduating Senior Survey • Alumni Survey • National Survey Activities • CIRP • NSSE • FSSE

  7. Linking Data Structures • Most of the data files contain detailed “unit records” • Common Data Elements provide uniqueness and a way to connect to other data structures • More information is known when linked to other data

  8. File Linkages FAC SCF Student Surveys CDF SDF FAF PDF CGF

  9. Data Integration Across NC HE • University of North Carolina • No Data Warehouse in Place – SAS Files • Large Volume of Data • Ready For Linkage to Other Data Sources • Department of Public Instruction (K-12) • Data Warehouse in Place – School District Submissions • Large Volume of Data • Not Ready for Linkage • North Carolina Community College System • Data Warehouse in Place – Yearly Submissions from Campuses • Not ready for Linkage • Large Volume of Data • UNC Staff have Direct Access

  10. Reporting and Analysis With longitudinal and linked data, a variety of reports and studies can be generated. Examples: IPEDS - Federal Reporting NCHED – State Reporting NC Higher Education Statistical Abstract Accountability Reports Special Projects/Requests Creating and Monitoring Performance Indicators

  11. Accountability Reporting • 43 Reports Generated During 2004-05 • 29 are Annual Reports • Entities Receiving Reports • Governor • Governmental Operations • Office of State Budget & Management • General Assembly • Joint Legislative Education Oversight Committee • Legislative Fiscal Research Division

  12. Reports Provided to Outside Agencies • UNC Enrollment Planning • UNC Fiscal Accountability and Flexibility • Management Flexibility • Bonds for Higher Education • Comprehensive Articulation Agreement • Recruitment and Retention Initiatives to Address Teacher Shortage • Assist Local Schools on Implementation of No Child Left Behind • Business and Education Technology Alliance • Regional Economic Development Commission Reports

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