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Welcome to Our Third Budgeting Conversation

Join us as we discuss the Shoreline budget process and proposal for the upcoming fiscal year. Learn about our budget overview, ways to close the revenue and expense gap, and our commitment to sustainability and student success. Share your thoughts and suggestions on building a sustainable budget for 2020-2021.

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Welcome to Our Third Budgeting Conversation

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Presentation Transcript

  1. Welcome to Our Third Budgeting Conversation

  2. Agenda • Shoreline Budget Overview • Budget Proposal for 2019-20 and Preparation for Our 2020-21 Budget • Wrap Up & Focus for Our June 11 – Fourth Budget Conversation • Time for Conversation

  3. Shoreline Budget Process • Shoreline Budget Overview • Budget Proposal for 2019-20 and Preparation for Our 2020-21 Budget • Wrap Up & Focus for Our June 11 – Fourth Budget Conversation • Time for Conversation

  4. Budget Process

  5. https://shoreline.formstack.com/forms/budgetmay16 Question 1 Coming into the conversation today, how are you feeling about the process of building a budget for 2020-21?

  6. Annual FTE Comparisons

  7. Budget, Expenditures and Revenue

  8. Building 2019-2020 Budget • Estimated gap between revenue & expenses for 2018-19: $2,292,969 • Ways to close the gap for 2019-2020 • Reduction of $750,000 – Holding vacant positions open • Reducing operating budget overall by 2% (goods and services) $800,000 • Cash Balance would fund the remaining shortfall of $742,969 if the current gap remains through June 30

  9. Reimagining Shoreline • What is truly sustainable for us? • Realistic and constant projection of enrollment and revenue • Can withstand drops in enrollment • Flexible and poised for sustainable growth • Quality of student and employee experiences • Workload balance: doing less with less

  10. What will that look like? • DRAFT • The results of the process should be: • Clarity in the student experience; set of choices that is reasonable • Alignment with employer need and pathways to transfer • Support for students – all students • Processes that are efficient and effective in serving students and employees

  11. Question 2 What are your thoughts about “What is sustainable for us?”

  12. How will be get there? PROCESS • DRAFT • Guiding principles of the process • Regular, open, and honest communication • Systematic use of data • Not onerous for departments/divisions • Conversations will reflect values (respect, inclusion, student engagement) • Concerns in any area will be addressed and discussed early in the process

  13. How will we get there? ROLES (DRAFT) • Strategic Planning and Budgeting Council responsible for: • Informing the rationale for decisions • Providing a representative perspective during the discussion • Executive Team responsible for: • Becoming fully knowledgeable about all of their budget areas • Produce a final budget that meets the description above as best as possible • Clearly articulate rationale for decisions based on data and stated outcome • Consistent and clear communication • Ensuring that the process to achieve those results lives into the college values: Respect, Inclusion, and Student engagement

  14. How will we get there? ROLES (DRAFT) • Area leads are responsible for: • Holding inclusive conversations with guiding questions in teams • Regular communication with their teams • Becoming fully knowledgeable about their areas • Ensuring their ET member is fully knowledgeable about their areas • Individual areas are responsible for: • Participating in inclusive conversations • Providing context for data and qualitative data • Institutional Assessment/Budget Office responsible for: • Providing analysis of existing data for each area • Providing analytic support • Facilitating the process

  15. Question 3 What should be some of the guiding questions in conversations within your area? What do you hope your area lead will understand and consider?

  16. How will be get there? PROCESS (DRAFT)

  17. Time for Conversation

  18. Next Steps • Updates via Day at A Glance and All Staff email • Information posted on the Budget & Strategic Plan webpage • Mark your calendars for the next Budget Conversations: • Tuesday, June 11 in the PUB Dining Room, Building 9000

  19. Tuesday, June 11 • Fourth Budget Conversation • Focus on the budget process for 2020-21 • Provide feedback on the process and data to be collected • Continue answering questions • Continue providing suggestions

  20. Evaluation • Please complete the next set of questions on your evaluation form (paper or online)

  21. Thank you and See you on Tuesday, June 11!

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