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Determine if change is needed in textbook inventory management. Factors to consider include existing systems, population, losses, types of inventory (manual, software), costs, administration and campus support. Evaluate software start-up and maintenance costs, supply expenses, manpower needed, server vs. stand-alone software, future adoptions. Determine accountability for losses and damages, enforce policies. Advantages of software: report generation, inventory distribution, state reconciliation, locating inventory. ROI factors: using used textbooks, class sets, policy enforcement.
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Textbook Tracking Change or Not to Change
Determine if change is needed. • Factors to consider: *Is there a system in place? Is it working? Does it need improving? *Population *Dollar amount of losses
Types of Inventory • Manual • Computer Software ex. Microsoft Office • Software specific for tracking textbooks ex. Hayes, Destiny, Follett
Other Considerations • Costs • Administration Support • Campus Support • Do the campuses issue to students or to teachers?
Costs to Consider • Software start-up cost • Yearly maintenance cost • Supply costs (labels, tape, printer costs) • Manpower to bar code district and future adoptions
Other Considerations • Server based software or database on stand-alone computer(s) • Future textbook adoption platform
Does district enforce student accountability regarding textbook losses and/or damages to textbooks?
Does district enforce legal board policy and local board policy, if one is in place? (CMD(LEGAL)) Exhibit
Advantages of Computer Software • Generation of reports • Distribution of inventory • Reconciliation with state inventory • Location of district inventory
Rate on Investment (ROI) • May take more than 1 year to determine • Factors: • Utilizing used textbooks to replace lost textbooks • Class sets (use of online or electronic textbooks) • Administration support regarding enforcement of board policy