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Systems Understanding

Learn about the integration between CJES, Red House, and QuickBooks systems to support management activities. Explore client management, job estimates, job costs, job profitability analysis, cash management, financial statements, and more. Gain an understanding of key financial terms used and the importance of using reliable data for decision-making.

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Systems Understanding

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  1. Systems Understanding

  2. Systems Overview Topics • Systems used to support management activities • CJES • Red House • QuickBooks • Review of integration between systems • Red House review • QuickBooks Overview • Important Financial Terms Used • Summary / Q&A

  3. Case Systems CJES Client Management Application Lead Tracking Client Data Resource Employee Schedules Sales Data Customer Invoices / Payments Job Estimate vs Actual Job Profitability Analysis Job Costing Overhead Expense Tracking Budget vs Actual Reporting Cash Management Financial Statements Asset Tracking Project Sales Tool Contract Creation Job Cost Estimates

  4. Case Systems Integration CJES 2) Job Estimates - Estimated Cost Data - Sale Price 1) Client Contact Information 4) Job Costs - Labor - Materials - Subcontractors (only COGS items are sent to Red House, overhead expenses are only in QuickBooks) 3) Job Information - Client Name - Client Number - Job Number Upload Estimates to Red House 5) Job Profitability Reports - Sales Commission - HRS Bonuses - Job Profitability Reports

  5. Red House Review Client Management Application Lead Tracking Client Data Resource Employee Schedules Sales Data Customer Invoices / Payments Job Estimate vs Actual Job Profitability Analysis • Online demonstration of key financial processes in Red House • See related handout

  6. QuickBooks Overview • Why QuickBooks Software? • Ease of Use • Affordable • User Experience Requirements • Understanding Basic Bookkeeping • Familiarity with Qbooks Interface • Limitations of Corporate Support • Training Resources • QuickBooks Payroll Recommended • QuickBooks Version 2004 Pro required • Case Provides QuickBooks Company File

  7. Basic Financial Terms • COGS = Cost of Goods Sold • GP = Gross Profit (% and $’s) • Chart of Accounts • Labor Burden / Allocated Labor Burden • POC = Percentage of Completion • Accrual vs Cash Accounting • Journal Entry • QuickBooks Company file • Indirect / Direct Labor • HRS Productivity *(see handout for reference)

  8. Systems Understanding Summary • Understanding the importance of each system is critical to producing reliable data • Good data requires effort • Good managers use data to improve practices • Owners should learn QuickBooks

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