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Custom Stationery Electronic Ordering Solutions

Empower your image with efficient electronic ordering solutions for managing stationery, improving efficiencies, and reducing costs. Randy Thompson, Director of Business Development, addresses customer concerns and offers marketing strategies. Eliminate time-consuming processes and achieve brand consistency with online solutions. Enjoy benefits like transactional cost savings, 24/7 ordering, and streamlined workflows. Learn more about the implementation advantages and program rollout to enhance productivity and control expenses.

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Custom Stationery Electronic Ordering Solutions

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  1. Custom Stationery Electronic Ordering Solutions Managing your image Improving efficiencies Empowering your Image Randy Thompson Director, Business Development

  2. Customer Concerns • Marketing • Inconsistent Image Management • Stationery as a negative • Ordering process a valuable time eater

  3. Customer Concerns • CFO/Finance Directors/Procurement • Motivated by supply chain improvements • Reduce vendor counts • Transactional savings • Sales Services • Adding value to the organization

  4. Product Definition • Core Products • Business Cards • Letterhead • Second Sheets • #10 Regular/window envelopes • Mailing Labels • Memo Pads • Booklet/Catalog envelopes

  5. The current painful process • Call vendor for quote • Obtain/evaluate quotes • Issue purchase order • Complete art and communicate • Initial proof • Corrections and re-proofing • Status checks • Shipment confirmation • Conclusion: EACH transaction costs $100* • * Info Trends productivity study

  6. Benefits from Online Solutions • Conversion to online solution • Empowers customer in all ordering facets • Transactional cost savings • 24/7/365 ordering • Centralized control of brand • Budgetary Oversight

  7. Ultimate Workflow • Input personal information onto virtual template • Approve immediate online proof • Select Shipping location/method • Receive order • Result: Reduce / Eliminate time to quote/process orders • Insure consistent image management

  8. Website Ordering Solutions • Standard Features • Branding with your logo • Unique log-in and password security • Secure socket hosting • Actual product templates displayed • Shopping cart functionality • Ground or next day shipping options • Real time, on line proofing • Real time on line order confirmation • Email notifications of orders submitted • Linking to other sites

  9. Website Ordering Solutions • Popular custom features • Pull down menus • Database functionality • Optional freight methods • Administrative order approval • Ariba functionality • Other products • Forms • Brochures • Ad specialty items

  10. The Demo

  11. Implementation Advantages • Expense Control • Supply Chain Streamlining • Product Cost reduction • Reduced order cycle time • Reduction of errors and omissions • Elimination of reprints • Online order tracking • Reduced transactional costs

  12. Implementation Advantages • Brand Consistency • Adherence to brand integrity • Product to product color consistency • Productivity Improvements • Electronic vs Manual solution • Process savings

  13. Program Rollout/Training • Standard Site • 1-5 templates • 10 days • Custom Site with dropdowns/database functionality • Define site structure/products – 2 weeks • Define Approval/reporting – 2 weeks • Template development – 1.5 hours / template • Beta test/release – 1-2 weeks • Total development time – 5-6 weeks at high end

  14. Conclusion • Online ordering programs empower you to • Control your brand • Control the costs • Eliminate maverick spending • Reduce order cycle times • Eliminate errors and need for reprints

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