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Dynamic Air Permit Streamlining for Improved Efficiency and Compliance

This presentation details a process improvement plan using the Kaizen methodology to streamline air quality permit applications, reduce backlogs, and ensure adherence to regulations. Changes include electronic processing, upfront guidance tools, and clearer responsibilities. The responsibilities of both the DEQ and permittees are outlined, emphasizing the importance of complete applications and feedback for continuous improvement. Implementation will be phased, with ongoing refinements based on stakeholder feedback and the 80/20 rule. The process aims to enhance efficiency and compliance over time, acknowledging initial imperfections and highlighting early successes.

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Dynamic Air Permit Streamlining for Improved Efficiency and Compliance

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Presentation Transcript

  1. IDEQ Air Quality Permit to ConstructPermit Streamlining WESTAR Presentation April 1- 3, 2007 Martin Bauer Air Administrator DEQ

  2. What We Are Going to Cover • The problem • The solution • Details of the solution • Responsibilities • Implementation

  3. The Problem Brief Description of Why We Are Here • Backlog of permits • Initial backlog in 1980’s, 2000, and 2006 • Long lead time for processing permits • Identify Solutions: • Design a program to reduce chances of future backlogs • Speed processing time

  4. Solution – Process Improvement Kaizen Methodology • Clear objectives • Team process • Tight focus on time • Quick & simple • Necessary resources immediately available • Immediate results - new process functioning by end of week • Lean process

  5. Current State Process Map

  6. Current State Process Map

  7. Future State Process Map

  8. Process Improvements

  9. Details of the Solution Changes • Internal process is now electronic, with more to come • Improving up-front tools/guidance to help eliminate inefficient loopback interactions with facilities • Emphasizing the use of modeling protocols • Eliminating internal multiple review process • Permit writer is now the project manager and point of contact for each permit

  10. Changes (continued) • Stationary Source Manager and Permit Writer now co-sign the permits • Utilizing the rules for Incompleteness and Denial provisions • Causes or significantly contributes to a violation of any ambient air quality standard • Inappropriate/inaccurate data used in ambient analysis • Application doesn’t demonstrate compliance with air rules

  11. Changes (continued) • Defining scope creep and addressing these as new projects

  12. Responsibilities DEQ • Provide tools to permittee • Air Quality permit hotline 1-877-5PERMIT • Pre-application meetings • Modeling protocols • Electronic permit application forms • Toxic Air Pollutant (TAPs) checklist • Completeness checklist • Continually improving tools and process

  13. Permittee • Submit complete application on initial submittal • Submit modeling protocol prior to submittal • Request pre-application meeting • Use tools – hotline, checklists, guidance • Thoroughly define the project prior to application submittal • Provide feedback to DEQ on tools and/or process for continuous improvement

  14. Implementation Timing • There will be a phased-in approach for implementation: • Hotline • Pre-application meetings • Protocols • Incompleteness • Denial

  15. Conclusions and Reassurances • Process was developed using the 80/20 rule • Continuous improvements • PBR • General Permits • Stakeholder feedback • This won’t be perfect immediately • Some success has already been seen

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