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First Things First

First Things First. UGC - ASC. Dr.V.P.Rajkumar Vice President – HR & HR Business Services e Noah iSolution India Pvt. Ltd. THE SCIENCE OF TIME (Atharva Veda XIX.23.1-4).

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First Things First

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  1. First Things First UGC - ASC Dr.V.P.Rajkumar Vice President – HR & HR Business Services eNoah iSolution India Pvt. Ltd.

  2. THE SCIENCE OF TIME(Atharva Veda XIX.23.1-4) • Time is a horse that moves with seven rays,with a thousand eyes,undecaying,who projects a manifold seed.Him the seers mount,illuminated in mind.His wheels are all the worlds. • He gathered all the worlds together.He encompasses all the universe.As their father,he became their son,apart from whom there is no other light.

  3. TIME - A UNIQUE RESOURCE • It is irretrievable • What is lost cannot come back What is lost is a part of our life Parade

  4. Do not try to manage time

  5. IT IS IMPOSSIBLE TO MANAGE TIME

  6. Manage yourself in the given time 4 SQUARES

  7. BENEFITS FROM EFFECTIVE TIME MANAGEMENT • We have more time to do things we want to do………rather than do things what we have to do • We get control over our life - dealing with internal & external time hindrances • We are free of stress and tension • We can achieve our goals in life Belt up

  8. “I do not have to do”

  9. MY PRIORITIES ARE DIFFERENT IF YOU REALLY WANT TO DO A THING YOU WILL FIND TIME TO DO IT

  10. WE WILL!! • Learn that time management is a habit • How to develop this habit • Understand how we spend our time • Create awareness about the four quadrants of time mgmt • Share tips on how to manage our time better

  11. Habits are powerful factors in our lives. Because they are consistent, often unconscious patterns, they constantly, daily, express our character and produce our Effectiveness or Ineffectiveness

  12. Mahatma Gandhi Keep your thoughts positive because your thoughts become your words.Keep your words positive because your words become your behavior.Keep your behavior positive because your behavior becomes your habits.Keep your habits positive because your habits become your values.Keep your values positive because your values become your destiny.

  13. MANAGING TIME IS A HABIT NOT MANAGING TIME IS ALSO A HABIT

  14. HOW TO DEVELOP A HABIT OF MANAGING TIME • Recognise the need • Believe improvement is possible • Plan the activity – small improvements lead the way • Reinforce good behaviour Cute Security

  15. HOW DO WE SPEND OUR TIME?

  16. URGENT & IMPORTANT I QUADRANTS OF TIME MANAGEMENT IMPORTANT & NOT URGENT II URGENT & NOT IMPORTANT NOT URGENT & NOT IMPORTANT IV III

  17. Urgent Not Urgent I II .Crisis . Pressing problems . Deadline-driven projects, meetings, preparations . Preparation . Prevention . Values clarification . Planning . Relationship building . True re-creation . Empowerment Important III IV • . Boss pressure • Interruptions, some • phone calls • . Some mail, some reports • . Some meetings • . Many proximate, • pressing matters • . Many popular activities . Trivia, busywork . Some phone calls . Time wasters . “Escape” activities . Irrelevant mail . Excessive TV Not Important

  18. URGENT & IMPORTANT IMPORTANT & NOT URGENT I II URGENT & NOT IMPORTANT NOT URGENT & NOT IMPORTANT III IV • I- THEY ACT ON US • II - WE MUST ACT ON THEM • III - WE ARE MEETING OTHER PEOPLE’S PRIORITIES & EXPECTATION • IV - MOSTLY WASTE OF TIME

  19. The Story of Appusamy

  20. GOSSIP INABILITY TO DELEGATE PROCRASTINATION Internal time wasters INABILITY TO SAY “NO” DISORGANISATION PHONE CALL WE MAKE

  21. VISITORS CRISIS MANAGEMENT PAPER WORK External time wasters WAITING FOR SOMEONE TRAVEL TIME PHONE CALL OTHERS MAKE

  22. HOW TO DEAL WITH TIME HINDERANCE ? SHORTEN THE TIME SPENT ON THEM ELIMINATE THEM

  23. Why don’t we delegate • “I can do it better” • “I can do it faster” • “I am insecure” • “I do not want to give it up” • “It is a dirty job” • “I want to keep control”

  24. Delegation • The points to be considered before delegation • How much of responsibility, authority & accountability will I delegate • How closely will I monitor • How much will I participate • How often will I need an update & progress information Cute Security

  25. PROCRASTINATION is a vicious circle where….. we never do today what we can postpone to tomorrow

  26. Procrastination • Why do we procrastinate? • Lack of motivation • Laziness • Lack of dead line • Personal disorganisation • Anxiety about the future • Fear of failure

  27. Procrastination • Do not fear failure • Set a deadline • Break it into small easy to do pieces • start with the easiest parts first • Set a reward system • Do not allowperfectionismas a reason for procrastination

  28. Why do we say “Yes” when we want to say “No” • Wanting to be in the thick of things • “I’m the only one who can do it well” • Fear of being disliked • Fear that our “NO” has to be justified • Being flattered to be asked

  29. How to say “No” • Be polite - explain to reason for refusal • Respect yours & other people’s time • Keep your promises of calling back, etc. • Train others to do the jobs which can be delegated

  30. Disorganisation • PHYSICAL DISORGANISATION • Keep your work place in such a way that things are easy to reach • Label everything like trays, files • Use color coded files as per priority • Do not clutter your work place

  31. Disorganisation • MENTAL DISORGANISATION(e.g. out of fuel, delayed proposal, missed appointments) • How to overcome • Recognise the symtoms • Believe • Plan for improvement

  32. Tips on how to manage our time better • Examine our time management habits • Plan our day • Work smart rather than hard • Concentrate on one job at a time • Discover the benefits of delegation

  33. IF YOU WRITE DOWN THINGS TO DO YOU WILL HAVE MORE TIME TO DO THINGS

  34. Tips on how to prepare ‘To Do’ list • Prepare it daily • Do three things • List the tasks to be done • Assign priorities • Tick the tasks completed

  35. Tips on how to prepare ‘To Do’ list • Be realistic and aware of your time • Make a provision for emergencies • Add jobs as and when required • Review your list every morning

  36. PRIME TIME Energy Level

  37. Energy and Enthusiasm is infectious – makes the work place vibrant and enjoyable. • Work happens faster in a energetic environment

  38. Handling paper work • Handle each paper only once • Write on the same paper and send it back • Use the F-WAD approach • File if needed for future reference • Waste basket if read & nothing to be done • Action folder if needs detailed study • Delegate to others in the team

  39. SUMMARY • We control our time • Time management is a habitwe can develop • Analyse how you spend your time • Concentrate on yourIIndquadrant • Follow thetipsgiven

  40. POSITIVE THINKING

  41. Who moved my cheese ??!! Positive Thinking

  42. A TO Z Positive thinking - clipping

  43. THE BEST WAY TO BEGIN, ISTO BEGIN !! TAKE THE FIRST STEP TODAY

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