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Accounts Payable

Accounts Payable. WELCOME August 10, 2010. Notes:. All documents given to A/P MUST answer the question… “who, what, when, where, & why?” All items must either be checked as received or cancelled on blue copy of P.O. before signing & sending in to Accounts Payable.

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Accounts Payable

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  1. Accounts Payable WELCOME August 10, 2010

  2. Notes: • All documents given to A/P MUST answer the question… “who, what, when, where, & why?” • All items must either be checked as received or cancelled on blue copy of P.O. before signing & sending in to Accounts Payable. • IMPORTANT: Turn in signed blue copies to the Accounts Payable Dept. ASAP. Do not hold blue copies!

  3. Notes (cont.)… • Be sure to attach a copy of the packing slip to the blue copy! • Please make copies of ALL fixed asset Purchase Orders & give to the assigned asset person in your school! • If any purchases are made at : Ingles, K-Mart, Lowe’s, Target, or any other vendor that provides you with a receipt, you MUST turn that receipt in with your blue copy! • Know who your Accounts Payable Representative Is!

  4. Avery’s Creek Elem. Barnardsville Elem. Blk. Mtn. Primary Candler Elem. Enka High Enka Middle Glen Arden Elem. Hominy Valley Elem. Pisgah Elem. PEP TC Roberson High Valley Springs Middle WW Estes Elem. Weaverville Primary Assoc. Superintendent Early/Middle College ESL Finance Media Purchasing Special Services Student Response Technology Title I Kate RobertsonBookkeeper II(828) 232-4219kate.robertson@bcsemail.org

  5. Career Ed. Center Emma Elem. Erwin High Erwin Middle Johnston Elem. Leicester Elem. N. Buncombe Elem N. Buncombe Middle N. Buncombe High Reynolds High Reynolds Middle Sand Hill Elem. West Buncombe Elem. Assistant Superintendent Child Nutrition CTE Curriculum Student Services Warehouse Testing Communications Personnel Superintendent Sherry SprinkleBookkeeper II(828) 255-5911sherry.sprinkle@bcsemail.org

  6. Bell Elem. Black Mtn. Elem. Cane Creek Middle Community High Fairview Elem Haw Creek Elem N. Windy Ridge Owen High Owen Middle W D Williams Elem Weaverville Elem. Woodfin Elem. Foundations Lisa SharpeBookkeeper II(828) 255-5910lisa.sharpe@bcsemail.org *Check Requests, travel reimbursements and utility invoices. *ALL receipts turned into Lisa for check request must include check number or check copy with receipt that it pertains to.

  7. Handles ALL cash & check deposits -- Joyce Tweed Any questions regarding Fixed Assets should be directed to Jan. Fixed Assets/Receivables(828) 255-5906

  8. Travel Reimbursements • Travel Reimbursement information is located on BCS employee website: Downloads-Frequent Used Forms-A Guide to Out-of-County Travel Reimbursements. • Make sure all information is accurate and complete before sending to Accounts Payable in order for processing in a timely manner. • No travel advances until further notice.

  9. Jan Hildebrand Director of Financial Operations (828) 255-5904 jan.hildebrand@bcsemail.org Joyce Tweed Accounts Payable Supervisor (828) 255-5903 joyce.tweed@bcsemail.org

  10. Please do not hesitate to call with questions or concerns! Have a GREAT school year!

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