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Outlook Workshop

Outlook Workshop. From an e-mailer’s point of view. Emailing with Outlook. Snail Mail v. Email Instant Messaging Security Outlook Express 6.0 Microsoft Outlook 2003 Microsoft Mail - optional. Snail Mail v. Email. Similarities Transmit considerable amounts of info

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Outlook Workshop

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  1. Outlook Workshop From an e-mailer’s point of view

  2. Emailing with Outlook • Snail Mail v. Email • Instant Messaging • Security • Outlook Express 6.0 • Microsoft Outlook 2003 • Microsoft Mail - optional

  3. Snail Mail v. Email Similarities • Transmit considerable amounts of info • Directed to specific individuals • Transmit legal documents • Can verify the receipt

  4. Snail Mail v. Email DIFFERENCES • Speed of transmittal • Security of data • Security of funds • Emailers are less courteous • Legit emails get lost in the junk

  5. Email is the new boss • How many here email more than once a day? • Remember life before email? • Used as instant messaging • Take back control of your life – it is not in the bulk bin

  6. Make it Snail Mail • Put all of your email and responses in the draft folder – send once a day • Purposely wait an hour before responding • Slow down the stream – life will go on • Condition your respondents – they will wait!

  7. Set a routine • Decide what time(s) you will deal with email, daily • Deal with it all in one sitting • Sort, process, act, and delete – nothing left • Then, TURN IT OFF! • Email effectiveness will be maintained

  8. INSTANT MESSAGING • Yahoo, AIM, MSN IM, ICQ, etc. • Issues • Chatter • Timing – when to turn IM off • Babble – “Tower of” – so many choices • Security – fast and furious

  9. SECURITY • Windows XP, Service Pack 2 • Microsoft Office 2003, SP 3 • All Microsoft updates applied • Up to date hardware drivers – M$ • Windows Defender updated • All software must be up to date

  10. SECURITY • Broadband users – a router ($35) • AVG Free 7.5 – Anti-Virus • MVPS Hosts Files • Spybot Search and Destroy • SpywareBlaster • Spyware Terminator – optional • Advanced Windows Care - optional

  11. SECURITY • To: you • Cc: never • Bcc: always “Undisclosed recipient”

  12. SECURITY Plain Text v. HTML • Plain text is safer but uglier • HTML – you can include: • Links and images • Set apart block quotations • Wrap around • Change fonts, styles, and emphasis • HTML can vector phishing & malware

  13. SECURITY • SPAM – a criminal invasion • 98% of email was SPAM – 12/07 • $240 million lost to SPAM last year • They want your money • And your computer, too. • Contain viruses or links thereto • CAN SPAM Act of 2003

  14. SECURITY • Privacy concerns • Not Snail Mail • If not encrypted – can be read by anyone • It is sitting on your ISP’s server • Data miners and address harvesters

  15. MORE CALENDAR • Task Pad • Reverting to other dates • Color coding appointments • Questions and help

  16. Contacts • More than email addresses • Importing from another location • Current view • Mass emailing • Other Options

  17. TASK REFINEMENT • Keep it simple • Maybe add a date

  18. Finish Outlook • Shortcuts • Journal – allows you to track on a timeline – documents or email

  19. Windows Mail An upgraded Outlook Express, which combines some of the old with Microsoft Outlook features

  20. What are your questions about Outlook?

  21. Mrs. Fulton How to send emails nicely!

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