1 / 22

Pre and Post Award – What You Should Know

Pre and Post Award – What You Should Know. Presented by: Your Senior Contract & Grant Officers Sponsored Projects Administration. Agenda. SPA Involvement Pre Award Post Award Award Review Informed Participant Agreements (IPA) Questions / Comments. SPA Involvement – Pre Award .

newton
Télécharger la présentation

Pre and Post Award – What You Should Know

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Pre and Post Award – What You Should Know Presented by: Your Senior Contract & Grant Officers Sponsored Projects Administration

  2. Agenda • SPA Involvement • Pre Award • Post Award • Award Review • Informed Participant Agreements (IPA) • Questions / Comments

  3. SPA Involvement – Pre Award • Bring SPA into loop • Send RFP, guidelines, instructions • Any background information

  4. You’ve heard it before…so why again? • We can prioritize and prepare • Guidelines may include terms and conditions that are contrary to UC policy

  5. For Example… Excerpt from Juvenile Diabetes Research Foundation Applicant Guidelines

  6. Why?...cont. • We can tailor cover letter • Have we done business with this entity before? • Has any precedence been set? • What have we don’t in the past? • Is there guidance from UCOP? • A Master Agreement?

  7. Review of Draft Budget • Review draft budget and budget justification • We are required to collect full F&A – regardless of Sponsor type

  8. When proposal is funded • We have been proactive • Should not need to spend lengthy amount of time negotiating or revising budgets • Turnaround time is quicker: Receipt of award award synopsis

  9. SPA Involvement – Post Award • Notifications to Sponsor • No Cost Time Extensions (NCTEs) • Carry Forward Requests • Rebudget Requests • Submission to Sponsor by SPA

  10. Why is SPA involved?? • Terms & Conditions of Agreement • Are we in Compliance? • Is it Allowable? • Delays in Processing • Do we need to go back to Sponsor? • Are there Human/Animal protocols on project?

  11. Remember… We are here to help you!

  12. Award Review • Importance of reviewing Award documents • Common terms relevant to post-award department administration • Prime Awards • Other matters

  13. Importance of Review • Identifies the parties involved in the administration of the project • The official record detailing legal responsibilities of the parties • Terms and Conditions relevant to post-award administration

  14. Common Terms • Period of Performance • Pre-Award Spending • No-Cost Time Extensions • Funding Restrictions / Usage of Funds • Return of grant monies • Subcontracting restrictions • Contacts / Invoicing Instructions • Back-up documentation requirements • Sponsor notifications for spending thresholds

  15. Common Terms (cont.) • Modifications in Writing • Signatures from both Parties • Authorized Officials only • Confidentiality • Marking proprietary documents • Input from PI and SPA • Reporting / Deliverables • Updated schedules in modifications • Contracts by definition require deliverables

  16. Prime Awards • Prime sponsor is the ultimate source of funds • Flow-through Terms and Conditions and Contractual Obligations

  17. Other Matters • Stock Transfers • Permitted as payment for award • Use of excess funds is determined by sponsor • Foreign Currency • Normally negotiated in US Dollars • Award amount subject to change • Fixed exchange rates desirable

  18. IPA = Informed Participant Agreement

  19. Informed Participant Agreements Overview: • Informed Participant Agreement – Definition • IPA Procedure – A Head’s Up

  20. Informed Participant Agreements Definition: • An agreement that the PI, Department Chair, or Project Participant signs acknowledging acceptance of non-standard contract or grant terms. *non-standard = differs from UC policy

  21. Informed Participant Agreements A Head’s Up: • We’re standardizing our process, which means you’ll probably be seeing IPAs on a more frequent basis. • Significant Intellectual Property Interest = IPA • Significant Financial Interest = IPA or Email

  22. Senior CGO Contact Information: Barbara Inderwiesche Lauren Ryan x4-7697 x4-0446 barbara.i@uci.edu lauren.ryan@uci.edu Amy Kimble Chris Rigney x4-8634 x4-9816 akimble@uci.edu chris.rigney@uci.edu

More Related