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Venue Groups Online

Venue Groups Online. Venue Groups Online Registration & Management system has been developed to provide the most functional solution available for attendees/exhibitors to register for conferences and events, all online and all in the one process.

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Venue Groups Online

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  1. Venue Groups Online • Venue Groups Online Registration & Management system has been developed to provide the most functional solution available for attendees/exhibitors to register for conferences and events, all online and all in the one process. • Conference groups can book direct via the online registration form which is attached to your venue website as if it were your own online accommodation booking system. • There are no setup costs, no software to purchase and no minimum usage requirements, free training and free help desk. Available on a simple 'fee per attendee' basis. • ONLINE GROUP BOOKINGS HAVE NEVER BEEN SO EASY! • Conference Online Award Winning Registration and Management System

  2. Use yourself or recommend to others: Use Venue Groups Online accommodation booking system for your own in-house events. Incorporate the cost of the registration fee into your management fee to the client, so you are getting the benefit of using a superior online system with instant payment and invoicing – without any outlays. Save your reservation staff up to 2 hours per booking. OR Recommend our Online Registration & Management system to any Meeting Planners or Conference Organisers to streamline their Event Bookings. Be seen as the provider of valuable advice and assistance, Demonstrate a partnering approach through your interest in the success of your clients event.

  3. Benefits for the Venue: • Improve guest satisfaction by providing an easy to use, online system • You retain control of your event • Secure payment processing gateway with immediate confirmation • Access to guest bookings and reports up to the minute 24/7 • Reduce risks without having to manually handle credit card details • Lower error rates associated with paper flows • You nominate which of your colleagues access the secure bookings • Extensive reporting capabilities – up to 32 reports online • Up-selling opportunities (can add transfers, pre & post tours, insurance, flights, marketing material etc. to your registration form)

  4. Benefits for the Guest/Booker: • Can make bookings online at their convenience. • No faxed forms, mail or telephone calls. • All Credit card payments processed securely. • Receive immediate itinerary and invoice, also viewable online with a copy emailed. • Cancellations with instant confirmations.

  5. Saves you money: • No software or additional hardware to purchase, No upgrade fees • No minimum booking/guest numbers, you choose when to use it • Improve cash flow by receiving payment at time of booking • Reduce staff costs as bookings made online by the guest and receipt/invoice processed automatically • Streamline receivables immediately with our secure payment processing and invoicing gateway • FLAT fee per registrant – $5.00* for one day event, or $9.00* for event more than one day (* plus any applicable taxes and bank fee.)

  6. Saves you Time: • Customise marketing messages and invitations. • Confirmations, reminders, itineraries and invoices to guests provided on your letterhead and your Tax Invoice. • Manage events with intuitive controls and real-time reporting. • Support is available via e-mail and telephone. • Conference Online support staff sets up your online registration web page for you.

  7. Registration Capabilities: • Create and brand events using your logos or your organisers logos, pictures and text. • Customise registration form to capture guest details, such as arrival times, childrens ages etc. • Up-selling opportunities (can add transfers pre & post tours, insurance, flights, marketing material etc. to your registration form) • Regulate hotel, flight, transfers, insurance and other event booking requirements. • Email utility for instantaneous confirmation, itinerary and invoice for all registrants. • Event organiser is copied via e-mail of any new bookings or amendments. • Can allow Registrants to have their own booking number and password which allows them to amend their registration at any time online (terms and conditions permitting).

  8. Event Reports: Attendees Registrations Day Registrations Accommodation Accommodation Request Flights Tours Social Events Workshops Transfers Insurance Add-ons/Extra Items Financial Reports: Refunds Invoices Event Reconciliation Bookings Outstanding Balances Reporting Capabilities: • Reports available online wherever you are in the world 24/7 • All reports can be exported into Excel format. • Paper trail for all activities and fees. • Accounting reconciliation's accessible online for up to five(5) years

  9. All-encompassing web-based Business System: Backed by a team of specialists in each state/territory Register to receive the Conference Online Newsletter Global Search Directories Featured event - it could be yours! Conference Online services Free event listing Conference Online offers a range of services Become a member Secure Login to User Admin site Quick search tool

  10. Administration Home Page: Via a Secure Login access the user Admin Area 24/7 giving you full control of your event and reports

  11. Configure Rooms, Dates and Rates: As it appears on the Registration Form Set up a negotiated room block with hotels. Customise Accom payment ie. First night deposit only or full stay direct to hotel or to COL. Determine the number of rooms available and check-in and check-out dates.

  12. Integrate onto your website: Link booking form to your website. Clients can ‘click through’ from your site to access the online registration form for the conference. Use the online form yourself to process any registrations that may arrive via phone, fax or mail.

  13. Easy payment system: Option for Currency Converter indicator for international guests Option to accept a Deposit payment. Enter credit card details securely and receive instant approval.

  14. Automatic Email Confirmation: Invoice branded as your own with company logo No manual processing of invoices or receipts required.

  15. Conference Online – Your One Stop Shop: • A true "one stop shop" for the conference, event, meeting and group tour industry. Conference Online offers a wide array of services designed to deliver a seamless event on schedule and within budget using our “fee per registrant” management system. • Conference Online is part of a global network of marketing and planning specialists with offices in the United States, Australia, New Zealand, Queensland, New South Wales, ACT,Victoria/Tasmania and Gold Coast. • Contact our sales team today to begin your next successful event! Email: events@conferenceonline.com.au Web: www.conferenceonline.com.auToll Free Australia: 1800 000 588

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