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San Jose State University Athletic Department COMPLIANCE OFFICE

San Jose State University Athletic Department COMPLIANCE OFFICE. CAMPS & CLINICS. What were they thinking?. Prospect on official visit sitting on team bench during competition…

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San Jose State University Athletic Department COMPLIANCE OFFICE

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  1. San Jose State UniversityAthletic DepartmentCOMPLIANCE OFFICE CAMPS & CLINICS

  2. What were they thinking? Prospect on official visit sitting on team bench during competition… • Per Bylaw 13.6.7.2, during an official visit, a maximum of three complimentary admissions to a home athletics event may be provided to a prospect.  Such complimentary admissions are for the exclusive use of the prospect and those persons accompanying the prospect on the visit and must be issued only through a pass list on an individual-game basis.  Such admissions may provide seating ONLY in the general seating area of the facility used for conducting the event. Providing seating during the conduct of the event (including intermission) for the prospect or those persons accompanying the prospect in the facility's press box, special seating box(es) or bench area is specifically prohibited. 

  3. What were they thinking? How am I going to get a hold of the prospect if I can’t text him/her? • Per Bylaw 13.4.1.2, electronically transmitted correspondence sent to a prospect (or the prospect's parents or legal guardians) is limited to email and fax (but not while on call for competition at competition site).  All other forms of electronically transmitted correspondence (e.g., Instant Messenger, text messaging) are prohibited.  • EXCEPTIONS: • After NLI signing or other written commitment • On or after May 1 of prospect’s senior year provided receipt of financial deposit in response to institution’s offer of admission (May 1 goes away beginning August 1, 2011)

  4. What were they thinking? I want to take the prospect to dinner while I am out of town, how do I have an official visit off-campus? • SERIOUSLY, one of our coaches REALLY asked me this question! I think we are all aware of the extra benefit legislation…

  5. Important Terms

  6. Bylaw 13.12.1.1 defines a sports camp or clinic as one owned or operated by an institution or an employee of an institution’s athletic department, either on or off its campus, in which prospects participate.

  7. Off-campus/Satellite Camps – Camps/clinics owned or operated by SJSU or an SJSU athletic department employee held off the SJSU campus must be operated in accordance with NCAA rules. • Bylaw 13.12.1.2 Location Restriction Basketball: Camp/clinic must be conducted on SJSU’s campus or within a 100-mile radius of campus. Football: Camp/clinic must be conducted on SJSU's campus, within CA, or if outside the state, within a 50-mile radius of campus. 

  8. Bylaw 13.12.1.1.2 sets forth the purpose of a sports camp/clinic as one that: • Places special emphasis on a particular sport or sports and provides specialized instruction or practice and may include competition; • Involves activities designed to improve overall skill and knowledge in the sport; or • Offers a diversified experience without emphasis on instruction, practice or competition in any particular sport.

  9. Timing Activities at Football Camps • An institution may not engage in activities devoted to measuring agility, flexibility, speed or strength for the purpose of evaluating prospects during a camp/clinic. An institution's coaching staff member may; however, engage (at a camp/clinic) in activities devoted to agility, flexibility, speed or strength tests (e.g., timing of the 40- yard dash), provided the timing activity is performed in an instructional context.

  10. Timing Activities at Football Camps, cont’d… • For example, at the start of a camp, an institution's coach may measure the distance each camper can throw a football in order to determine the prospect's arm strength prior to receiving instruction from the camp coaching staff. Throughout the week, each camper would then learn activities and drills that help increase arm strength and improve their throwing motion of the football. An institution's coach would then like to again measure the distance of passes at the conclusion of the camp to determine how much each camper improved over the course of the camp. This would be permissible because the testing activities being performed are instructional in nature.

  11. Timing Activities at Football Camps, cont’d… • It is NOT permissible for an institution's coach to engage in activities devoted to agility, flexibility, speed or strength tests that go beyond the appropriate instructional context during camps/clinics. Further, an institution may not engage in such testing that will then be used or recorded for purposes of evaluating the abilities of prospects for recruiting purposes.

  12. Timing Activities at Football Camps, cont’d… • For example, an institution's football coach records times for all campers for the purpose of documenting the campers' performance. The coach would then like to identify the top performers in specified categories and send recruiting correspondence to these prospects. This would not be permissible because the purpose of the testing activities was not instructional in nature. [4/26/07, Ed Column]

  13. Bylaw 13.02.12 defines a prospectas a student who has started classes for the 9th grade, regardless of whether the 9th grade is part of a junior high school, middle school or high school system. • Bylaw 13.12.1.1.1 Exception in Men's Basketball: For purposes of the camps/clinics legislation, a prospect includes any individual who has started classes for the seventh grade.

  14. Men’s Basketball Recruited Prospect: In addition to the definition of a recruited prospect in Bylaw 13.02.12.1, a men's basketball prospect is considered a recruited prospect if any of the following conditions occur:  • The prospect’s attendance at any SJSU camp/clinic was solicited by SJSU (or an SJSU booster); • SJSU provided the prospect with any recruiting materials; • An SJSU coaching staff member had any recruiting contact (e.g., telephone calls, video conference, electronic correspondence) with the prospect (including contact initiated by the prospect); • The prospect received a verbal offer of athletically related financial aid from SJSU; or • The prospect verbally committed to attend SJSU.

  15. Bylaw 13.12.1.3.1.1 defines a senior prospectas one who: • Has started classes for his/her senior year in high school; • Is eligible for admission to a collegiate institution; OR • Is enrolled in a preparatory or 2 year collegiate institution. • Athletic Award Winner – Any high school or junior college letter winner as determined by the policies of the prospect’s educational system. [6/22/88, Staff]

  16. Time/Location Restrictions

  17. Football When? Per Bylaw 13.12.1.1.3, an institution’s football camp/clinic may be conducted only during two periods of 15 consecutive days in the months of June and July or any calendar week (Sunday through Saturday) that includes days of those months. The dates of the two 15-day periods must be on file in the Compliance Office. Where? Per Bylaw 13.12.1.2, an institution’s football camp/clinic may only be conducted on the institution’s campus, within the state in which the institution is located, or if outside the state, within a 50-miles radius of the institution’s campus.

  18. Basketball When?Per Bylaw 13.12.1.1.4, an institution’s basketball camp/clinic may be conducted only during the months of June, July, and August, or any calendar week (Sunday through Saturday) that includes days of those months. Where? Per Bylaw 13.12.1.2 ,a camp/clinic must be conducted on SJSU’s campus or within a 100-mile radius of campus.

  19. Sports other than Football & Basketball Per Bylaw 13.12.1.3, camps/clinics may be held anytime of year except during a dead period.

  20. Recruiting Calendar Exception • Per Bylaw 13.12.1.4, the interaction during sports camps/clinics between prospects and coaches employed by the camp/clinic is NOT subject to recruiting calendar restrictions.  However, an SJSU staff member employed at any camp/clinic (e.g., counselor, director) is prohibited from recruiting any prospect during the time period that the camp/clinic is conducted (i.e., from the time the prospect reports to the camp/clinic until the conclusion of all camp activities).  • Coaches are prohibited from extending verbal or written offers of financial aid to any prospect during his/her attendance at the camp/clinic.  • Other (outside) coaches wishing to attend the camp/clinic as observers must comply with appropriate recruiting contact and evaluation periods. 

  21. Recruiting Calendar ExceptionMen’s Basketball • Per Bylaw 13.12.1.4.1 , it is permissible for an institution's men's basketball coaches to engage in recruiting conversations with prospects during the institution's basketball camps or clinics.

  22. Promoting, Advertising & Publicizing ALL CAMP/CLINIC BROCHURES AND OTHER METHODS OF ADVERTISING MUST BE APPROVED BY THE COMPLIANCE OFFICE, regardless of whether the camp/clinic is institutional or noninstitutional.

  23. Camp Advertisements • Per Bylaw 13.4.3.1.2, advertisements for an institution's summer camp/clinic are permissible if placed in a periodical (other than a high school, two-year college or nonscholastic game program) that includes a camp directory that meets the following requirements: • The size (not to exceed one-half page) and format of the advertisements must be identical; and • The camp directory must include multiple listings of summer camps on each page (i.e., at least 2 summer camp advertisements of the same size must appear on each page).

  24. Camp Advertisements, cont’d… Institutions are prohibited from advertising their summer camps/clinics on a billboard located at a high school stadium. [5/28/09, Staff]

  25. Camp Advertisements, cont’d… • Per Bylaw 13.4.3.1.2.1, an institution may advertise or promote an institutional camp or clinic toward a particular audience (e.g., elite camp), provided the advertisement or promotion indicates that the camp or clinic is open to any and all entrants (limited only by number, age, grade level and/or gender). 

  26. Brochures Content/Design: • Camp brochures are considered recruiting materials under Bylaw 13.4.1(c); however, they may be provided to prospects at any time. • Brochures are not restricted by content or design, except that they must indicate that the camp/clinic is open to any and all entrants (limited only by number, age, grade level and/or gender). • Brochures are restricted to a single two-sided sheet, not to exceed 17” X 22” when opened in full.

  27. Brochures, cont’d… Use of current student-athletes: • Per Bylaw 12.5.1.6, a current student-athlete’s name, picture or institutional affiliation may NOT be used to advertise or promote an institutional camp/clinic. • A student-athlete’s name, picture and institutional affiliation may ONLY be used to identify the student-athlete as a staff member in the camp counselor section of the brochure. • A student-athlete's name or picture may not be used in any other way to directly advertise or promote the camp/clinic.

  28. Invitations Prospects may be invited to an SJSU camp/clinic, provided the camp/clinic is legitimately advertised, open to all entrants, limited only by age and number, and SJSU coaching staff members employed at the camp/clinic do not work exclusively with certain prospects. [8/19/88, Staff] Internet An institution may advertise its camp/clinic on a recruiting publication’s website provided the format of such advertisements is identical and the web-site camp directory includes multiple listings of summer camps. The half-page size applicable to advertisements in printed publications is not applicable to advertisements placed on the Internet. [4/19/00, Official]

  29. Admission Fees & Participation

  30. Attendance Restriction • Per Bylaw 13.12.1.3, all camps/clinics must be open to any and all entrants, limited only by age, number of participants, grade level and/or gender. • Currently enrolled SJSU student-athletes may not participate as campers in SJSU camps/clinics. [Bylaw 17] • In FOOTBALL, a "senior prospect" is not permitted to enroll, participate or be employed at any sports camp/clinic. [Bylaw 13.12.1.3.1]

  31. Reduced Admissions • Per Bylaw 13.12.1.6.1, SJSU, members of its staff or boosters shall not give free or reduced admission privileges to a high-school, preparatory school or two-year college athletics award winner or any individual being recruited by the institution per Bylaw 13.02.12.1. • Per Bylaw 13.12.1.6.2, a booster may not pay a prospect’s expenses to attend an SJSU camp/clinic.

  32. Reduced Admissions, cont’d… • It is permissible for SJSU to offer free or reduced admissions to attend SJSU camps/clinics to the children of institutional and athletic department staff members and camp coaches regardless of whether the child is a high-school, preparatory school or two-year college athletics award winner. [10/29/03, Staff]

  33. Group Discounts SJSU may offer group discounts to participants, provided the discount is available on an equal basis with documented standards to all who wish to take advantage of them. [6/2/89, Staff] Awards & Gifts Awards and gifts may be given to camp/clinic participants as long as the cost of the award is included in the admission fee for the camp/clinic. [Bylaw 13.12.1.6.4]

  34. Employment

  35. Student-Athletes • Student-athletes must perform duties that are of a general supervisory character in addition to any coaching or officiating assignments. [Bylaw 13.12.2.1(a)] • Compensation must be commensurate with the going rate for camp/clinic counselors of like teaching ability and experience. Student-athletes cannot receive compensation based on their athletic skill level. [Bylaw 13.12.2.1(b)]

  36. Student-Athletes, cont’d… • Student-athletes who only lecture or demonstrate at a camp/clinic may not receive compensation for his/her appearance at the camp/clinic. [Bylaw 13.12.2.1(c)] • Student-athletes may receive actual travel expenses only if such travel expenses are paid and the same procedures for reimbursement are used for all employees of the camp/clinic. [Bylaw 13.12.2.1.2]

  37. Student Athletes, cont’d… • Student-athletes, at his/her own expense, may not operate a concession to sell items related to or associated with SJSU’s camp to campers or others in attendance. [Bylaw 13.12.1.6.3.2] • Student-athletes with eligibility remaining may not conduct their own sports camp/clinic. [Bylaw 13.12.2.1.1]

  38. Student Athletes, cont’d… • In sports other than football, an institution may employ its student-athletes as counselors at camps/clinics provided the student-athletes do not participate in organized practice activities other than during their sport’s declared playing season. [Bylaw 13.12.2.1.5] • It is permissible to assemble members of an institution's athletics team with remaining eligibility for demonstration purposes in conjunction with a sports camp/clinic only if the demonstration is included within the weekly hour limitations. [8/18/08, Staff]

  39. Football Student-Athletes • Specialized Camp – Student-Athlete’s Institution. No member of an institution's football squad who has eligibility remaining may be employed or otherwise participate in that institution's football camp. [Bylaw 13.12.2.1.6.1] • Specialized Camp – Other Than Student-Athlete’s Institution. A member of an institution’s football squad who has eligibility remaining may be employed in any camp that specializes in the sport of football, other than his own institution’s camp, provided not more than one football student-athlete from any one Division I institution is employed. [Bylaw 13.12.2.1.6.2] • Diversified Sports Camp –A member of an institution's football squad who has eligibility remaining may be employed as a counselor in any diversified camp, including a diversified camp conducted by the student-athlete's own institution, provided not more than one member with eligibility remaining of the previous year's football squad of any one Division I institution is employed. [Bylaw 13.12.2.1.6.3]

  40. Prospects • SJSU may not employ or give free or reduced admissions to a high school, preparatory school or two-year college athletics award winner or any individual being recruited by SJSU per Bylaw 13.02.12.1. [Bylaw 13.12.1.6.1] • Individuals enrolled in summer school at SJSU prior to initial full-time enrollment are not permitted to work SJSU summer camps because such individuals are still considered prospects for purposes of the camps/clinics legislation set forth in Bylaw 13.12. [Bylaw 13.02.12.1] • A four-year transfer who has received permission to contact SJSU from his/her original four-year institution may not be employed by any SJSU camp during the summer prior to initial full-time enrollment at SJSU. [6/4/97, Staff]

  41. Prospects, cont’d… • A senior prospect cannot serve as a volunteer worker at an SJSU camp/clinic, regardless of whether the prospect is willing to pay the cost of attending the camp in order to work as a volunteer given the intent of Bylaw 13.12.1.6.1, which is to preclude a high school athletics award winner from serving in any work related capacity at a member institution’s camp. [6/9/89, Staff] • At no time will a prospect be allowed to operate a concession to sell items related to or associated with SJSU’s camps. [Bylaw 13.12.1.6.3.1]

  42. Athletic Staff Personnel (Administrators & Coaches) • Camp/Clinic Providing Recruiting or Scouting Service– No athletics department staff member may be employed (either on a salaried or a volunteer basis) in any capacity by a camp/clinic established, sponsored or conducted by an individual or organization that provides recruiting or scouting services concerning prospects.  • Athletics department staff members are not prohibited from officiating for, but may not be otherwise involved in, a scouting services camp. [Bylaw 13.12.2.3.1]

  43. Athletic Staff Personnel (Administrators & Coaches) cont’d… • Basketball– Basketball coaches and noncoaching staff members with responsibilities specific to basketball may be employed ONLY at SJSU camps/clinics; such individuals may NOT be employed at other institutional camps/clinics or at non-institutionally owned camps/clinics. [Bylaw 13.12.2.3.2] • Student managers who are full-time students and have responsibilities specific to basketball may be employed at institutional or noninstitutional camps/clinics other than their own institution’s camps/clinics.  [7/13/05, Official]

  44. Athletic Staff Personnel (Administrators & Coaches) cont’d… • Football – Football coaches & noncoaching staff members with responsibilities specific to football may participate in SJSU and noninstitutional football camps/clinics ONLY during the two periods of 15 consecutive days in the months of June and July designated in writing by the football program as the time periods for conducting SJSU camps.  Therefore, if June 1-15 and July 1-15 are the designated periods for conducting SJSU camps/clinics, it is not permissible for a member of the SJSU football coaching staff to be employed at a noninstitutional, privately owned camp that occurs outside of those designated time periods. [Bylaws 13.12.1.1.3 & 13.12.2.3.3]

  45. Athletic Staff Personnel (Administrators & Coaches) cont’d… • Sports Other Than Basketball & Football – SJSU athletics department personnel may serve in any capacity (e.g., counselor, guest lecturer, consultant) in a noninstitutional, privately owned camp/clinic, provided the camp/clinic is operated in accordance with restrictions applicable to institutional camps (e.g., open to any and all entrants, no free or reduced admission to or employment of athletics award winners). [Bylaw 13.12.2.3.3]

  46. High School, Prep School & JC Coaches – All Sports • Per 13.12.2.2, SJSU may employ a high school, preparatory school or two-year college coach at its camp/clinic, provided: • The coach receives compensation that is commensurate with the going rate for camp counselors of like teaching ability and camp experience; and • The coach is not paid on the basis of the value he/she may have because of his/her reputation or contact with prospects. • Per Bylaw 13.12.2.2.1, it is not permissible to compensate or reimburse a high school, preparatory school or two-year college coach based on the number of campers the coach sends to the camp.

  47. Individuals Associated with Prospects – M/W Basketball • Per Bylaw 13.12.2.2.2, SJSU shall not employ (either on a salaried or a volunteer basis) a speaker in any basketball camp or clinic (including a coaches clinic or a camp or clinic involving non-prospects) who is involved in coaching prospects or is associated with a prospect as a result of the prospect's participation in basketball.  Such an individual may be employed as a camp counselor, but may not perform speaking duties other than those normally associated with camp counselor duties (e.g., skill instruction).

  48. Individuals Associated with “Recruited” Prospects Men’s Basketball • An institution may NOT employ (volunteer or paid) an individual associated with a “recruited” prospect at the institution's camp/clinic during Summer 2011. However, SJSU may employ (volunteer or paid) individuals associated with prospects as long as they are not tied to a prospect that the institution has/is recruiting as defined by the new definition of a “recruited” prospect. [11/04/09 Official & 2/08/10 Educational Column]

  49. Additional NCAA Rules - Basketball Educational Session– An educational session detailing NCAA initial-eligibility standards and regulations related to gambling, agents and drug use must be presented to all men’s and women’s basketball camp/clinic participants. [Bylaw 13.12.1.7]

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