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Writing effective emails

nigel-austin avatar
nigel-austin
42 diapositives · 9.8K Views · Nov 08, 2014

Writing effective emails. Use an appropriate email address Write a good subject line Formal and informal emails The greeting, opening, closing Some DON’Ts. INTRODUCTIONS. How many emails do you write every day? How many emails do you get every day? Do you use emails to apply for jobs?.

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Writing effective emails
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  1. Writing effective emails Use an appropriate email address Write a good subject line Formal and informal emails The greeting, opening, closing Some DON’Ts

  2. INTRODUCTIONS

  3. How many emails do you write every day?How many emails do you get every day?Do you use emails to apply for jobs? Take a poll!

  4. In this class we will learn: • Vocabulary related to email writing • About formal and informal emails • DO's and DON’Ts of email writing • Examples for greetings, openings, closings

  5. Start the right way! Appropriate email addresses

  6. What do you think about these email addresses? • freakgirl@feenet. org • dirtykitty@yahoo.com • lovemuffin@gmail.com • joeslovemuffin@mail.ca • joeslovemuffin@shaw.ca • religiousman@mts.net • sxykitten@yahoo.org

  7. Some appropriate examples: • bob.hope@mail.com • bob.t.hope@mail.com • bhope@mail.com • bobh@mail.com • bob.townes.hope@mail.com • bob_hope@mail.com • hope.bob@mail.com • hope.b@mail.com • bob.hope.mba@mail.com • bob.hope.engineer@mail.com

  8. Parts of an email 1. Subject line 2. Greeting 3. Opening 4. Text 5. Closing

  9. 1. Subject line Good Subject lines

  10. Rate These Subject Lines ? • Subject: Important! Read Immediately!! • Subject: Meeting • Subject: Follow-up About Meeting • Subject: Announcement • Subject: Do we need a larger room for Social meeting on May 14? ? ok ? Good!

  11. Ineffective subject lines

  12. Effective subject lines

  13. Change subject lines when necessary Effective subject lines

  14. Let's practice!! Create a good subject line!

  15. Let's practice!! Create a good subject line!

  16. Let's practice!! Create a good subject line!

  17. Let's practice!! Create a good subject line!

  18. 2. Greetings Formal and informal Greetings

  19. Greetings informal formal • Hello Sylvia, • Hi Rudi, • Dear Ms. Warner, • Dear Mr. Patel, • Dear Ianthe, • Dear Robert, • Hello Briar, Note: There is always a comma behind the greeting!

  20. 3. Opening First sentence of text

  21. The first text line is called opening:

  22. Openings informal formal • How's it going? • Hope you are well. • Thanks for your email. • How nice to hear from you! • I hope you enjoy the nice summer…. • I just wanted to let you know that….. • Thank you for your email received October 25… • Further to your email… Note: Start the opening with a capital letter!

  23. Choose an opening!Formal or informal?

  24. Choose an opening!Formal or informal?

  25. 4. Text Focus on one topic Keep it short and simple

  26. 5. Closing Almost done!

  27. Closings Note: There is always a comma!

  28. Choose a closing!Formal or informal?

  29. Choose a closing!Formal or informal?

  30. Remember! Always proofread before you…

  31. Do you remember?What are the main parts of an email? 1. Subject line 2. Greeting 3. Opening 4. Text 5. Closing

  32. Practice 1 Find 3 mistakes!

  33. Practice 1 Find 3 mistakes!

  34. Practice 1 Find 3 mistakes!

  35. Practice 2 Write an email to invite a friend for dinner. Include time, date and location!

  36. Practice 3 Write a short email to your neighbor! Tell him that you will be away for 4 days to visit friends in Calgary. You will be gone from Nov. 4th till Nov. 10th. The emergency contact is: 9875643

  37. Practice 4 Write an email to your friend to tell him or her about your new apartment! Include your new address: Morning Dr. 123 R3X3X3 Winnipeg

  38. Some DON’Ts

  39. Email Netiquette • Don't YELL!
Do not write everything in CAPITAL LETTERS. If something is important use bold. • Be careful with abbreviations. Not everybody knows what "btw" (by the way) or "asap" (as soon as possible) or "damhik" (don't ask me how I know) means.

  40. Check List Today’s class objective was To learn the parts of an email. Know the difference between formal and informal emails. Learn examples for greetings, openings, closings. Learn some email etiquette.

  41. Write a few sentences in your Learning Journal about what you learnt from this class. Write an email to Ianthe or Iwona and tell them what you like about English Online. Go to the discussion board and write a comment about: I like emails because….. I do not like emails because….. Homework

  42. Happy E-learning