Paper Test Administration, Additional Orders, and DEI/OTS Reminders March 12, 2013 American Institutes for Research and Data Recognition Corporation
Objectives • Understanding how test materials will be received • Understanding how to prepare and organize your test materials for test administration
Ordering Test Materials • Districts and schools did not need to order paper test materials for initial shipment. • Districts should have completed tasks in TIDE under Supplemental Info tab for each administration. • Verify/update district contact information • Indicate delivery date • Indicate ship to district or individual schools • If ship to school, verify school shipping addresses • Indicate student information printed on answer documents or labels DAM – pgs. 12, 15-18; Title I Manual – pgs. 15, 19-20; Procedures Manual – pgs. 66-71
Carrier • UPS Ground – (866) 857-1501 Do NOT call the UPS general pickup number found on the UPS website. DAM – pgs. 20, Appendix C; Title I Manual – pgs. 20, Appendix C
Receiving Test Materials Standard Box – District and School • Brown 10- or 5-inch boxes • No packing lists or coordinator materials Top of Box Site Label/UPS Label School Label • Test Materials: • Answer Documents • Test Books • Accommodated Materials • LP, BR, MS, MC • Large print and Braille test materials will be shipped in 18L x 12W x 6D inch boxes • Test Monitor Directions MN STATEWIDE ASSESSMENTS Secure Materials Enclosed To be opened immediately only byAssessment Coordinator AIR: (877) 215-8749 (press 1) MNhelpdesk@air.org Questions or concerns about this shipment; call DRC at (877) 215-8749 and press 2. Front of Box DATA RECOGNITION CORP. 8900 WYOMING AVE N. BROOKLYN PARK, MN 55445 Box ID Label MCA MCA-MODIFIED SCIENCEMCA MTAS WRITTEN COMPOSITION GRAD DAM – pgs. 18-22; Title I Manual – pgs. 20-28
Site Label/UPS Label School Label MCA ASSESSMENT COORDINATOR MATERIALS ENCLOSED Receiving Test Materials Coordinator Materials: • District/School Packing List(s) • School Box Range Sheet • Order Summary • Security Checklist (Title I only) • Red Dot Seals (MCA only) • Assessment Manual • Return Materials • Voided Answer Document Plastic Bag School Coordinator Materials: • Pre-ID Labels • District/School Labels Top of Box Coordinator Box – School and District • White 10, 5, or 1.5 inch box • Last box in shipment • Only contains coordinator materials MN STATEWIDE ASSESSMENTS Secure Materials Enclosed To be opened immediately only byAssessment Coordinator AIR: (877) 215-8749 (press 1) MNhelpdesk@air.org Questions or concerns about this shipment; call DRC at (877) 215-8749 and press 2. • MCA-MODIFIED • ASSESSMENT COORDINATOR MATERIALS ENCLOSED • MTAS • ASSESSMENT COORDINATOR MATERIALS ENCLOSED • WRITTEN COMPOSTION • GRAD • ASSESSMENT COORDINATOR MATERIALS ENCLOSED DAM – pgs. 18-22; Title I Manual – pgs. 20-28
Receiving Test Materials Packing List Identify the number of boxes shipped and the type and quantity of each material included. When applicable, security ranges will be listed. Districts will receive copies of school packing lists. Electronic packing list PDFs will be available in the Track Shipments section under the Orders tab in TIDE. DAM – pgs. 18-22, Appendix A; Title I Manual – pgs. 20-29, Appendix A
Receiving Test Materials School Box Range Sheet The School Box Range Sheet is helpful to districts who choose the ship-to-district option. It shows the number of boxes packaged for each school and the number of boxes packaged for the district. District Assessment Coordinators may use this sheet to sort the boxes by school and verify that all boxes have been received. DAM – pgs. 18-22, Appendix A; Title I Manual – pgs. 20-28, Appendix A
Receiving Test Materials Order Summary District and school order summaries. Order summaries provide a total number of materials shipped. DAM – pgs. 18-22; Title I Manual – pgs. 20-28
Receiving Test Materials Security Checklist (Title I only) Security checklists summarizeall secure test materials, including the quantities shipped and the secure ranges assigned as part of the order. Title I Manual – pgs. 20-29, Appendix A
Receiving Test Materials Security Checklist (cont.) The summary page(s) are followed by a list of individual security numbers for each secure test material with a column to note a Test Monitor’s name, date(s) the test materials were returned and a reason for item(s) not returned, if applicable. Electronic security checklists will be available as .csv files in the Track Shipments section under the Orders tab in TIDE. Title I Manual – pgs. 20-29, Appendix A
Receiving Test Materials Pre-ID Label Pre-ID Labels • Sent to districts that selected Pre-ID labels in TIDE. • Must be applied to answer documents for processing. District/School Labels • Applied to answer documents for students who do not receive a preprinted answer document or Pre-ID label. • Demographic information must be bubbled on the answer document for these instances. District/School Label DAM – pgs. 18-22, 33-35, Appendix D; Title I Manual – pgs. 20-28, 30-31, Appendix D
Receiving Test Materials Answer Document • An answer document without preprinted student information or a Pre-ID label must have a District/School label applied and the demographic information bubbled. DAM – pgs. 33-35, Appendix D; Title I Manual – pgs. 30-31, Appendix D
Contact Information • Contact the Help Desk by phone at 1-877-215-8749 • When calling the AIR Help Desk, you will be prompted to “Press 2” (DRC) for information about printed materials and shipment procedures; “Press 1” (AIR) for all other questions. • September–May: Monday–Friday, 7:00 a.m. to 6:00 p.m. • June–August: Monday–Friday, 7:00 a.m. to 4:30 p.m. • Saturdays during the Reading and Mathematics GRAD retest windows, 7:00 a.m. to 12 noon • Contact the Help Desk by email at MNHelpDesk@air.org
Using TIDE – Placing Additional Orders and Verifying Contact Information
Objectives • Providing knowledge about the Additional Orders tab in TIDE • Showing how to Verify Contact Information • Giving important Online Testing System and Data Entry Interface reminders
Minnesota Assessments Portal All AIR systems are accessed through the Minnesota Assessments portal located at www.mnstateassessments.org.
Minnesota Assessments Portal As Assessment Coordinators, your primary portal entry will be the “Assessment Coordinators” page.
Logging In Minnesota Assessments systems provided by AIR use a Common Login System. If you are logged into one system, you are logged into all of them and can switch between systems.
Select Test Administration • After you log into TIDE, you may be prompted to select a test administration. • Select the appropriate test administration from the drop-down list and click [Select].
Placing Additional Orders in TIDE TIDE is the repository for all student and user information. It is also where paper materials are ordered, initial orders are viewed and additional materials are ordered, depending on the administration.
Tabs Accessed in Additional Orders Once on the Additional Orders page, you can navigate to different sections using the tabs.
Navigate Using Tabs The “Order History” tab shows materials that have been approved and processed for shipment.
Navigate Using Tabs The “Additional Orders” page allows you to place orders during the Additional Orders window.
Additional Orders Window Additional test materials can be ordered in TIDE until noon on the day before the end of the paper administration testing window.
Before Entering the Data Entry Interface • All accommodation codes must be set in TIDE (for GRAD) or in Test WES (for Title I assessments) by the District or School Assessment Coordinator before students’ responses or score data are entered. • Updates to student information submitted in MARSS will be reflected in TIDE and the Data Entry Interface within 48–72 hours. • The Learner Characteristics Inventory (LCI) must be completed and submitted before you can enter score data for MTAS.
Using the Data Entry Interface • You are permitted to skip a test item only if a student did not provide a response for that item or if an MTAS task was not administered. Do not enter an answer if the student did not select one or if there is no score indicated on the MTAS Data Collection Form. • You can “clear” an item answer or task score that was accidentally selected using the button. • You may mark items for review and review them before pausing or submitting the test. • You may review past items and change the answers only if the test has not yet been submitted for scoring.
Using the Data Entry Interface • As a security measure, you will be automatically logged out after 20 minutes of inactivity. This results in the test being paused. • When resuming the test in the DEI, you will be able to access all test items until the test is submitted for scoring. • When you are done with the test, remember to click [Submit Test For Scoring]. • Once you submit the test for scoring, you cannot return to it. The test opportunity is now completed.
Testing Opportunities • Reading and Mathematics GRAD: Test opportunities expire the same day the test is started. • MCA and MCA‐Modified: Test opportunities are available during the entire testing window. Students have one opportunity for each MCA or MCA-Modified test depending on their eligibility. • OLPA: Test opportunities are available for 30 days or end of testing window. Students have up to two test opportunities for the Mathematics OLPA.
Accessing the Item Samplers • Go to the portal at www.mnstateassessments.org. • Select Item Samplers
Accessing the Item Samplers • Click the Online Item Samplers link at the top of the page • Click the Online Item Sampler