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Federal Reporting Issues

Federal Reporting Issues. Sean Millard Sean.millard@fldoe.org. Presentation Purposes. Review mandatory federal data collections Review data reporting challenges Provide best practices for reporting accurate data. Mandatory Federal Data Collections.

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Federal Reporting Issues

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  1. Federal Reporting Issues Sean Millard Sean.millard@fldoe.org

  2. Presentation Purposes • Review mandatory federal data collections • Review data reporting challenges • Provide best practices for reporting accurate data

  3. Mandatory Federal Data Collections • EDFacts: largest federal education data collection • 222 data groups • Feeds several other federal data collections, esp. Common Core of Data (CCD) Consolidated State Performance Report (CSPR), Gun Free Schools Report (GFSR) • Annual collection cycle • Civil Rights Data Collection (CRDC) • Biennial collection cycle

  4. Mandatory Federal Collection, cont. • School Improvement Grants (SIG) • New for 1011 • State Fiscal Stabilization Funds (SFSF) • new for 1011

  5. EDFacts & CCD EDFacts generates Federal (NCES) School IDs, which is done instantaneously now. All CCD data are populated with EDFacts data

  6. EDFacts, continued • EDFacts data are edited on submission and edited by CCD on the back-end in written correspondences: • Year-to-year comparisons of membership (by grade & race), graduates, dropouts, etc. • Significant changes must be explained & sometimes requires communicating with districts • Important school directory edit rules: • Each school (active, future, etc.) must have a unique physical address & name • A school can be reported as Future for a maximum of two years

  7. CRDC • 71 data groups; all data disaggregated by CR categories: race, sex, disability, LEP. • 9 EDFacts data groups populate 0910 CRDC, e.g., Student Membership • IDEA students by Environment, Age • Graduates

  8. CRDC, continued • New CRDC data groups added to 1112 database: • Students reported to have been Bullied or Harassed (Federal/State Indicator format) • Restraint or Seclusion (Student Discipline format) • School-Related Arrest (Federal/State Indicator format) • Expulsion due to Zero-Tolerance Policy (Student Discipline format)

  9. SIG & SFSF, 1011 • SIG • 10 new data groups • Intervention type, school year minutes, increased learning time – reported via custom web application • SFSF • 8 new data groups • Teacher & principal evaluation – reported on Survey 3 Staff Payroll format, Survey 5 Fiscal Year Salaries • charter school closure reason FLDOE contacts: • SIG : Elan Pace, Brittney Rucker, Latrell Edwards • SFSF contacts: Kathy Hebda

  10. CSPR • CSPR = NCLB data, Title I – VI. • 183 Sections/Questions; 83 populated with EDFacts data. • Accurate data requires close coordination with FLDOE NCLB & EIAS Bureaus

  11. Gun Free Schools Report (GFSR) • All GFSR data is populated by EDFacts data. • GFSR data: • Discipline Type, e.g., Expulsions, Modified Expulsion, Other • Firearm Type: Rifle, Handgun/Shotgun, Multiple, Other • Reporting Accurate data: • SESIR: Weapon Type, Weapon Related, Weapon Description, • Discipline: Weapon Use, Discipline Code • Student Demo: Matching record

  12. Federal Collections on the Web EDFacts: http://www2.ed.gov/about/inits/ed/edfacts/index.html CCD: http://nces.ed.gov/ccd/ CSPR: http://www2.ed.gov/admins/lead/account/consolidated/index.html CRDC: http://ocrdata.ed.gov/Default.aspx GFSR:http://www2.ed.gov/about/reports/annual/gfsa/index.html

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