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Federal Reporting Issues

Federal Reporting Issues. Sean Millard Sean.millard@fldoe.org. Presentation Purposes. What happens when you report data to FLDOE? Review mandatory federal data collections Review data reporting challenges Provide best practices for reporting accurate data. Making SEA data public.

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Federal Reporting Issues

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  1. Federal Reporting Issues Sean Millard Sean.millard@fldoe.org

  2. Presentation Purposes • What happens when you report data to FLDOE? • Review mandatory federal data collections • Review data reporting challenges • Provide best practices for reporting accurate data

  3. Making SEA data public • USDE is pushing to make more data publicly available soon, some at the district level: • Reading and Math Assessments • Graduation Rates • Accountability • SEAs are obligated to report all federal program data. • Basic data (e.g., membership by grade, race, etc.) have been available for several decades. • All data published online by federal sources are reviewed by USDE staff.

  4. Mandatory Federal Data Collections • EDFacts: largest federal education data collection • 227 data groups • Feeds several other federal data collections, esp. Common Core of Data (CCD) Consolidated State Performance Report (CSPR), Gun Free Schools Report (GFSR) • Annual collection cycle • EDFacts generates Federal (NCES) School IDs, which is done instantaneously now.

  5. EDFacts, continued • EDFacts data are edited on submission and edited by CCD on the back-end in written correspondences: • Year-to-year comparisons of membership (by grade & race), graduates, dropouts, etc. • Significant changes must be explained & sometimes requires communicating with districts • Important school directory edit rules: • Each school (active, future, etc.) must have a unique physical address & name • A school can be reported as Future for a maximum of two years

  6. Civil Rights Data Collection (CRDC) • FL is the only state that reports CRDC data on behalf of the Districts • 71 data groups; all data disaggregated by CR categories: race, sex, disability, 504, LEP, e.g., • Bullying/harassment, restraint/seclusion, arrests, course taking/passing (e.g., Algebra, Calc, AP, etc.), assessment, suspensions/expulsions, access to college readiness courses, novice teachers, teacher salaries, etc. • Biennial collection cycle • Now: 1112 Part 1 web collection is open; Part 2 collection will open in August • CRDC data is becoming more scrutinized & more visible to the public

  7. CSPR Parts 1 & 2 • CSPR = NCLB data, Title I – VI. • 183 Sections/Questions; 83 populated with EDFacts data. • Accurate data requires close coordination with FLDOE NCLB & EIAS Bureaus

  8. Gun Free Schools Report (GFSR) • All GFSR data is populated by EDFacts data. • GFSR data: • Discipline Type, e.g., Expulsions, Modified Expulsion, Other • Firearm Type: Rifle, Handgun/Shotgun, Multiple, Other • Reporting Accurate data: • SESIR: Weapon Type, Weapon Related, Weapon Description, • Discipline: Weapon Use, Discipline Code • Student Demo: Matching record

  9. Federal Data Sources on the Web Aggregate Data CSPR: http://www2.ed.gov/admins/lead/account/consolidated/index.html GFSR:http://www2.ed.gov/about/reports/annual/gfsa/index.html CRDC: http://ocrdata.ed.gov/Default.aspx Custom Report Tools Ed Data Express: http://www.eddataexpress.ed.gov/index.cfm CCD: http://nces.ed.gov/ccd/bat/

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