Health & Safety Refresher Training

1. Health & Safety Refresher Training To use these slides, go to slide show then either click the mouse or click on Enter/Space-bar on your keyboard Health & Safety Department

2. Health & Safety Refresher Training The University is required by law to provide adequate and appropriate health and safety training to all staff and where necessary, contractors, students and members of the public in order to meet both its civil and legal obligations. This training requirement is an integral element of the University Health and Safety Policy. It is generally accepted that training, particularly that which seeks to change an individuals attitude or promote safe behaviours, has a limited lifetime and needs to be repeated at appropriate intervals. Also legislation, accepted standards and safety technology continue to change which may warrant the need for management to review their training needs on a regular basis, particularly the need to update their existing, trained staff. Similarly accident data may indicate the need to re-train or provide refresher training for specific individuals. Intervals for refresher training are difficult to quantify, but as a rough guide, provided there is no incident or legislative changes which identifies or triggers the need for additional training, an interval of 3 to 5 years is reasonable in most cases. Periodic updates, of short duration, or ‘local’ training could be provided at more frequent intervals, on a needs basis.

3. Health & Safety Refresher Training For academic staff there is a particular responsibility for the supervision of students and to emergency evacuation procedures where staff in control of students will have a duty to ensure their safety, for example in the safe building evacuation during a lecture. Staff should be fully aware of their safety responsibilities towards students. Students are not in the legal sense employed persons and hence many of the specific provisions of the Health and Safety at Work etc Act 1974 do not apply to them. Equally, they are not bound by the duties of employees as laid down in the Act. As with all other members of the public the University owes them a general duty of care in order that their health and their safety is protected. The following slides are circulated to give staff who have not attended Induction or Health & Safety training for some time a refresher on the main points that they should be aware of. A short questionnaire is included in the presentation so that you can assess your progress. The presentation is best viewed as a slide show Clive Parkinson Director Health & Safety

4. The Health & Safety at Work Act 1974 • Explains that all EMPLOYEES have a duty to: • Take reasonable care for their own health and safety • Have consideration for the health and safety of others • Not to interfere or misuse anything provided for health and safety reasons • Report any serious risk to your Line Manager or Health and Safety Advisor

5. Our Aim “To be a world class institution with a matching Health and Safety record” “To be a beacon of best practice on health and safety within the sector”

6. Where do we want to be …. Challenge to improve our health and safety management performance for the benefit of all at the University University of Surrey is committed to being a leading National (top 10) and International (top 100) University by 2017. Our health and safety targets have been aligned to this vision, as outlined by the University of Surrey President and Vice-Chancellor, Professor Sir Christopher Snowden:

7. Towards Zero Harm ‘Towards Zero Harm’ is a new and ambitious goal for the University. “It recognises that you don’t become a leading organisation in whatever field you work in if your activity results in harm, injury or ill health to your staff, contractors or others. Over the course of the last few years our accident rates at the University of Surrey have been more than twice those of similar campus universities. This is simply not acceptable. That is why Ihave decided that the University should embark upon this challenging project.”

8. Towards Zero Harm “‘Towards Zero Harm’ is a goal that we can and must achieve so our performance matches leading organisations who have successfully risen to this challenge. We see that to drive a step change in performance everyone needs to get involved and do their bit. It’s about leadership and management, it’s about new behaviours, new skills and most of all it’s about establishing a new culture with a real focus on safety, safe working practices, and us all placing safety at the heart of everything we do.” Professor Sir Christopher Snowden President and Vice Chancellor

9. Health and Safety Policy • The University Health and Safety Policy sets out • The University commitment to health and safety • The arrangements in place to ensuring effective health and safety management • Standards for good health and safety practice • The full version of the Policy can be accessed via the Health and Safety website: http:www.surrey.ac.uk/hsd

10. Other Policies of Interest • Driving at Work Policy • Management of Work Related Stress Policy • Lone and Hazardous Working Policy • Smoking Policy • Control of Hazardous Substances Policy • Fire Safety Policy • Management of Health and Safety Policy for Work andServices Contractors Policy • Travel Policy • Display Screen Equipment (DSE) Policy • For information on all of these policies, visit the University of Surrey Health and Safety web pages http:www.surrey.ac.uk/hsd

11. Typical Hazards at the University Hazardous substances:chemicals, dust, bio-hazards, flammable gases, explosive substances Hazardous equipment:power tools, machinery, knives and cutting equipment Hazardous environments:noise, vibration, radiation, magnetic fields, high / low temperature Hazardous operations:working at height, lone and hazardous working, confined spaces, etc

12. Risk Controls • Safety systems are in place across the University to manage these hazards • Hazards are identified and assessed • Risk control measures are put into place • Individuals must operate within these systems • You need to understand how risks are controlled in order to work safely • Risk assessment should be seen as an enabling process • The University Health and Safety Department provide training on the risk assessment process, information can be found on their website, otherwise contact your Faculty Health and Safety Advisor for assistance.

13. Health and Safety Information • Sources of information: • Your manager / person responsible for the area • Faculty / Department Health and Safety Advisers • Health and Safety training booked directly through employee self service website • Health and safety department contact: Safety office extention: 9362 e-mail: safety@surrey.ac.uk website: http://www.surrey.ac.uk/hsd

14. Your Health and Safety Advisers Nick Izzard (6608) FAHS & FBEL Paul Daniell (3181) Central Departments Nina Goodwin (2196) FHMS Lee Simmons (6497) FHMS Clive Parkinson (3182) Director Health & Safety Becky Williams (9079) E&FM Kevin Joyce (6605) FEPS

15. Fire and Emergency Evacuation • If you hear the Fire Alarm (continuous) • REMEMBER • Leave the building using the nearest available escape route • Make your way to the appropriate building assembly point • Do not re-enter the building until told it is safe to do so • All emergency exits are marked with pictorial signs

16. Fire & Emergency Contact • The campus EMERGENCY number is 3333 (or 01483 683333 from a mobile) • Security monitor this emergency line 24/7 and will coordinate an appropriate responsefor Fire Service, Ambulance, Police etc • All of the security staff are First Aid trained and can be called upon to administer First Aid, and transport injured parties to A&E if necessary.

17. Smoking • Legislation restricting smoking in the workplace dictates: • You are NOT allowed to smoke: • in any of the University buildings • or in any of the bar or restaurant areas • You CAN however smoke: • in any outside areas away from building entrances (Please use the cigarette bins provided for your butts) • Further details can be found in the University Smoking Policy on the Health and Safety web pages: http:www.surrey.ac.uk/hsd

18. Slips, Trips and Falls • Slips, Trips and Falls are the most likely cause of a serious injury on campus, in order to help prevent this type of injury we would ask that you; • Take particular care on steps and stairs • Use the handrail where provided • Look out for obstructions • Behaviour is often a contributory factor inthese types of accidents so please try to avoid distractions when moving aroundcampus. • Over a third of all the major injuriesreported in the UK were causedby a Slip or Trip…

19. Incident Reporting Every day the University is acting to keep us safe as we go about our daily tasks, but the environments we work in can sometimes pose dangers. By sharing the responsibility of identifying, tackling and reporting incidents and near misses, we can continue to reduce the number of actual incidents that cause harm. A near miss is an event that had the potential to cause injury, damage or harm. In other words, this time no one was hurt and nothing was damaged, but next time we might not be so lucky. The Incident Management System is a simple to use, web based reporting system. It is similar to other reporting systems we use and allows anyone with a University user login to report an incident. The system can be accessed by any staff or student at www.surrey.ac.uk/reportnow

20. Incident Reporting • We need you to report… • accidents involving personal injury • incidents resulting in property damage • and near misses ~ that could have resulted in an accident or incident • By reporting you will be making the University a safer place for us all to work … • www.surrey.ac.uk/reportnow

21. Pedestrians and Vehicles • Watch out for … • Buses using the perimeter road • Service vehicles / deliveries • Bicycles • Pedestrians please … • Keep to the paths / walkways • Use the marked crossing points • A rising bollard is used to control access to campus via the South entrance. • The bollard is down (week days) 07:30 to 10:00 ~ 16:30 to 19:30 but at all other times the bollard is operational and in the raised position

22. Electrical Safety • The principal risks associated with the use of electricity are: • electrocution from faulty or damaged equipment and • fire from overheating electrical circuits or appliances. • In order to safeguard against these risks the University carry out inspection and testing of electrical circuits and appliances on a regular basis. • It is good practice to carry out a few basic visual checks on equipment before use; pay particular attention to any signs of damage e.g. frayed cables, cracked plugs, broken switches etcand withdraw any faulty equipment from use. • If you are using adaptors or multi-plugs these mustbe appropriately fused and not overloaded

23. Lifting and Handling Loads • Types of injury associated with lifting and handling: • Back: Damage to the spine ~ long term injury • Hand: Impact injury, cuts or bruises • Muscles: Pull or stretch to muscle fibres • Foot / lower leg: Crushing or impact injury • We can reduce the risk of injury by: • Assessing manual handling tasks • Training those involved in lifting and handling loads • Use of appropriate lifting and handling equipment

24. Lifting and Handling Loads • It is vitally important to adopt a good posture when lifting andhandling loads • Position your feet either side of the load • Bend with your legs (not your back) • Lift with your back as straight as possible • Keep your head up and look ahead • Keep the load close into your body • Avoid twisting motion during lift • Use lifting or handling equipment whenever appropriate

25. Healthy use of Computers • Good practice advice for work with computers • Take regular short breaks away from the computer • Use movement and exercise to reduce fatigue (stand up and walk around) • If you are having difficulties with your computer screen distance vision speak to your safety advisor regarding an eye test • Persistent aches, pains, tingling or numbness are early warning signs and should be investigated by your DSE assessor or safety advisor

26. Computer User Entitlement • Eyesight test • If you experience any visual difficulties associated with computer use, you can request an appropriate eyesight test and examination • The Specsavers voucher scheme is administered through your Faculty Safety Adviser • Specsavers voucher scheme covers your eye sight test and examination, plus the cost of a pair of spectacles from their standard range

27. Recycling By taking the time to segregate your rubbish into the bins provided the University can recycle waste and reduce it’s environmental impact

28. Security • Our on site security staff … • Provide security advice to staff and students • Uniformed officers regularly patrol the campus • Operate switchboard out of normal hours • Co-ordinate emergency response; fire, medical, alarms etc • Security officers are all first aid trained

29. Raising Issues • You can make a difference by reporting Health and Safety issues: • Inform your manager or person in charge of the area • Maintenance issues to Estates & Facilities Management Faults line: ext 9230 Web site: http://portal.surrey.ac.uk/efm • Faculty / Department Health and Safety Adviser • University Security Office: ext 2002 • Health and Safety Department: ext 9362

30. Occupational Health • Services at the Robens Centre include: • Occupational health advice and support • Pre-employment medical checks • Health surveillance • Training • Travel health service • All advice services are confidential, subject to your consent • Robens Centre Telephone: 01483 686690 e-mail info@rcohs.com • website: www.rcohs.com

31. Centre for Wellbeing • Provides Students and Staff access to professional advice and support on a range of health and wellbeing issues: • Diet and exercise • Mental health advice • Advice on alcohol and drugs • Counselling and advice service • You can either drop into the Wellbeing Centre, • make an appointment by phone ext 9051 or e-mail studenthealthcare@surrey.ac.uk

32. Can you answer the following: What is the 4 digit University Emergency Number ? What is the most likely cause of an accident on campus ? In which buildings in the University can you smoke ? What should you do when you hear the fire alarm ? For the answers to these questions click on the ‘question mark’ Questionnaire

33. Thank you for taking the time to refresh your Health & Safety Training If you have any further questions regarding Health and Safety please speak to your Faculty Health and Safety Adviser or contact the University Safety Office on 9362