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Emergency Planning: Key Responsibilities and Units Overview

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Understand the duties of the Planning Section Chief, Resources Unit Leader, and Situation Unit in managing resources, documentation, and incident status for effective emergency response. Learn about check-in procedures, maintaining resource status, creating organizational charts, and preparing incident summaries.

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Emergency Planning: Key Responsibilities and Units Overview

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  1. ALL-HAZARDS PLANNINGSECTIONCHIEF Visual1-1

  2. UnitOverview ■PlanningSectionUnits ■Responsibilitiesofthe PlanningSectionChief Unit2: Visual2-3 OverviewofthePlanningSection

  3. ManageUnits PlanningSection Chief Documentation Demobilization ResourcesUnit SituationUnit Technical UnitLeader UnitLeader Leader Leader Specialist Check-in/Status Recorder(s) Display Processor(s) Field Observer(s) Weather Observer(s) Unit2: Visual2-7 OverviewofthePlanningSection

  4. ResourcesUnitLeader(RESL) ■IncidentCommander managesunitoperations ■PlanningSectionChief delegatestasks ■ResourcesUnitLeader Incident Commander(IC) PlanningSection Chief(PSC) plansandcoordinates ResourcesUnit Leader(RESL) ResourcesUnitStaff SeeHandout3-1:ResourceUnit LeaderPositionChecklist Unit3: Visual3-7 OverviewoftheResourcesUnit

  5. Check-In Recordingresourcesiscriticalto yoursuccess Unit3: Visual3-12 OverviewoftheResourcesUnit

  6. ICSForm211–Check-InList ■Check-inconsistsofrecordingspecificinformationon theICSForm211 ■Personnelandequipmentarriveatvariousincident locations Whatpurposedoesthe formserve? Unit3: Visual3-14 OverviewoftheResourcesUnit

  7. ResponsibilitiesofRESL(cont.) ■EstablishandMaintainaTrackingSystem ■MaintainResourceStatusCards(ICSForm219) alsoknownasT-Cards ■Updatestatusasneeded ■Addorremovecardsasnecessary SeeHandout3-3:ICSForm219 &Handout3-4:SampleICS Form219 Unit3: Visual3-17 OverviewoftheResourcesUnit

  8. ResponsibilitiesofRESL(cont.) ■MaintainMasterRosterofAllResources ■Knowavailabilityandstatusofallresources ■Initiateorderorrequestforresources ■Assignincidentformedstriketeamsandtask forces Unit3: Visual3-22 OverviewoftheResourcesUnit

  9. ICS Form 203 – Organization Assignment List ■DefineskeyICSpositions andnamesofpersonnel currentlyactivatedonthe incidentbyoperational period ■Wheredoesinformation comefrom? SeeHandout3-6:ICSForm203 Unit3: Visual3-26 OverviewoftheResourcesUnit

  10. ICSForm204–AssignmentList ■Identifiessupervisorsand contactsofgivendivision orgroupforone operationalperiod ■Identifies“TYPE”,“KIND” and“NUMBER”ofassigned resources SeeHandout3-7:ICSForm204 Unit3: Visual3-27 OverviewoftheResourcesUnit

  11. ICS Form 207 – Incident Organizational Chart ■Illustratespersonnelresponsibleformanaging variousICSunitsontheincident SeeHandout3-8:ICSForm207 Unit3: Visual3-28 OverviewoftheResourcesUnit

  12. ICS Form 215 – Organizational Planning Worksheet OrganizationalPlanningWorksheet ■CommunicatesdecisionsmadeduringtheTactics Meetingconcerningresourceassignments SeeHandout3-9:ICSForm215 Unit3: Visual3-29 OverviewoftheResourcesUnit

  13. ResponsibilitiesofRESL(cont.) ■MaintainICSForm214–Unit Log ■RecorddetailsofUnit activity ■Useasareferencefor after-actionreports ■SubmitcompletedUnit LogstoPlanningSection Chiefwhowillprovidea copytothe DocumentationUnit ■Placeinincidentfile Unit3: Visual3-31 OverviewoftheResourcesUnit

  14. SituationUnitFunctions(cont.) ToperformthefunctionsofaSituationUnittheremust beanunderstandingof: ■Whathashappened? ■Whatprogresshasbeenmade? ■Whataretheperimeters? ■Whatistheincidentgrowthpotential? ■Whatarethethreats? ■Whataretheopportunities? Unit4: Visual4-6 OverviewofSituationUnit

  15. SituationUnitPositions ■DisplayProcessor(DPRO) ■FieldObserver(FOBS) ■WeatherObserver(WOBS) ■GeographicInformationSystemSpecialist(GIS) ■InfraredInterpreter(IRIN) ■Photographer ■TechnicalSpecialist Unit4: Visual4-13 OverviewofSituationUnit

  16. ResponsibilitiesofSITL(cont.) ■Compile,Analyze,andMaintainIncidentStatus Information ■Monitorthreatleveleventsanddeveloping incidents ■Sortdataintorequiredcategoriesofinformation ■Reviewalldataforcompleteness,accuracy,and relevancy ■Ensurestatusiskeptup-to-date Unit4: Visual4-14 OverviewofSituationUnit

  17. ResponsibilitiesofSITL(cont.) ■Prepare,PostorDisseminateResourceandSituation Information ■Determineappropriatedisplays ■Developadditionaldisplays,asnecessary ■Ensuredisplaysarekeptup-to-date ■Reviewall ■Setupdisplays Unit4: Visual4-15 OverviewofSituationUnit

  18. ResponsibilitiesofSITL(cont.) ■PreparetheIncidentStatus Summary(ICSForm209) ■UsedbytheSituationUnit personnelforposting informationonIncident CommandPostdisplays ■Providesbasicinformation foruseinplanningforthe nextoperationalperiod SeeHandout4-2:ICSForm209& Handout4-3:SampleICSForm209 Unit4: Visual4-16 OverviewofSituationUnit

  19. SituationUnitProducts Visual4-23

  20. Displays ■Maps ■Charts ■Diagrams ■Graphs ■Imaging ■Reports Matchthedatawiththemosteasily understandableformat Unit4: Visual4-24 OverviewofSituationUnit

  21. PlanningMeetingRequirements ■Incidentactivity,location andprogression ■Weatherforecast ■Incidentprojectionand risks ■Valuesatrisk ■Losses ■Informationavailableby equipmenttype Unit4: Visual4-25 OverviewofSituationUnit

  22. IAPRequirements ■RequiredIncidentActionPlanMaps ■TacticalMap(8½’x11’or11’x17’) ■WeatherForecast ■OptionalMaps ■TrafficPlanMap ■FacilitiesMap ■Contingency ■Samplingandmonitoring ■TidalandCurrentCharts Unit4: Visual4-26 OverviewofSituationUnit

  23. PotentialProducts ■Projection ■DamageAssessment ■Contingency ■Evacuation ■ResourceProtection ■RiskandHazards ■TrafficPlan ■DecontaminationandDisposal ■CleanupandRecovery ■MonitoringandSampling Unit4: Visual4-30 OverviewofSituationUnit

  24. UnitOverview ■PlanningCycle ■TacticsMeeting ■PlanningMeeting ■IncidentActionPlan ■OperationalBriefing ■IncidentStatusReport ■OtherMeetings Unit6: Visual6-3 ThePlanningCycle

  25. OperationalPeriod ■Thedesignatedtimeperiodinwhich tacticalobjectivesaretobe accomplishedandreevaluated ■Commonlengthsare: ■12or24hoursforTypeIandII ■2-4hoursforHazMat ■Multipledaysforrelativelystable situations ■Establishoperationalplanningperiod withIncidentCommander Unit6: Visual6-5 ThePlanningCycle

  26. ThePlanningCycle ■ThePlanningCycle establishestimeframesfor completionoftheprimary functionswiththesection ■Majormilestones ■TacticsMeeting ■PlanningMeeting ■IncidentActionPlan ■OperationalBriefing ■ICSForm209 Unit6: Visual6-6 ThePlanningCycle

  27. MeetingFacilitation ThePlanningSectionChiefisresponsiblefor facilitatingmeetingsandbriefings. ■Clearlydefineobjectives ■Followpredeterminedagenda ■Predetermineaudience ■Establishmeetinglocations ■Providespecificdeliverables ■Ensuremeetingsareasproductiveandefficientas possible Unit6: Visual6-7 ThePlanningCycle

  28. PlanningMeeting Purpose:Opportunitytoreviewandvalidatethe operationalplanasproposedbytheOperationsSection Chief Unit6: Visual6-20 ThePlanningCycle

  29. ConductingthePlanningMeeting ■PlanningSectionChiefis responsibleforconducting themeetingandensuringthe flowofinformationisbrief andtothepoint ■Groundworkshouldbe completeddonepriortothe meeting Unit6: Visual6-21 ThePlanningCycle

  30. IncidentActionPlan(IAP) ■Incidentswillvaryinsize andcomplexity,sowillthe IAP ■Planningprocessexiststo produceanIAP ■IAPsmustbeaccurateand completeenoughtobethe guideforOperations Unit6: Visual6-28 ThePlanningCycle

  31. IAPComponents ■IncidentObjectives(ICSForm202) ■OrganizationAssignmentList(ICSForm203) ■AssignmentList(ICSForm204) ■RadioCommunicationsPlan(ICSForm205) ■MedicalPlan(ICSForm206) ■TrafficPlan(internalandexternaltotheincident) ■IncidentMap(topsectionorsketch) SeeHandout6-2:SampleIAP Unit6: Visual6-31 ThePlanningCycle

  32. PrepareforOperationalBriefing Visual6-44

  33. PrepareforOperationalBriefing ■SelectBriefingLocation ■Largeenough ■Quiet ■Displayarea ■Includesaudiosystem, ifneeded ■SelectBriefingTime ■Priortoanyoperational period ■Planfor30minutes ■Planfortraveltime Unit6: Visual6-45 ThePlanningCycle

  34. KeyParticipants Keyindividualsprovidinginput: ■PlanningSectionChief ■IncidentCommander ■OperationsSectionChief ■LogisticsSectionChief ■SafetyOfficer,Line ■Finance/AdminSectionChief ■CommunicationUnitLeader ■MedicalUnitLeader ■DemobilizationUnitLeader Unit6: Visual6-50 ThePlanningCycle

  35. KeepICInformed ■KeepICinformedofthePlanningSection’soperations ■DiscussaccomplishmentsandproblemswiththeIC ■DailyPlanningMeetingandC&GStaffMeeting ■One-on-oneastheneedarises Unit7: Visual7-15 Interactions

  36. ExchangeInformation ■Interactionandinformationexchangeopportunities: ■Formalmeetingsandbriefings ■One-on-onemeetings ■Casualconversations Unit7: Visual7-16 Interactions

  37. UnifiedCommand ■IncreasedroleincoordinationofUCs Unit7: Visual7-17 Interactions

  38. DocumentationUnitLeader(DOCL) Visual8-3

  39. ResponsibilitiesofDOCL ■Beginorganizationoffiles ■Establishcopyserviceandrespondtorequests ■Fileallofficialformsandreports SeeHandout8-1:DocumentationUnitLeader PositionChecklist Unit8: Visual8-4 DocumentationandDemobilization

  40. ResponsibilitiesofDOCL(cont.) ■Reviewrecordsforaccuracyandcompleteness ■Provideincidentdocumentationasrequested ■Storefilesforpost-incidentuse Unit8: Visual8-5 DocumentationandDemobilization

  41. Demobilization Visual8-11

  42. Demobilization ■Safeandorderlyreleaseofallresourcesfromthe incidentorsite ■Requiresateameffortinvolvingallelementsofthe incidentcommandorganization Unit8: Visual8-12 DocumentationandDemobilization

  43. DemobilizationWorkload n tio a iz bil o m De t n e cid In g& nin lan ionPnta n ion tio ins t ion bilizaple zat g ntalmo Be ybili zat me bili enc DemobilizationWorkload nt ide mo de erg Inc De mo i Im De Inc Em De IncidentDuration Unit8: Visual8-13 DocumentationandDemobilization

  44. CharacteristicsofDemobilization ■Highworkloadattheendoftheincident ■Peopleandareinahurrytogethome ■Poorplanningoftendelaysdemobilization ■Resourcesaresenthomewithcostefficiencyinmind Unit8: Visual8-14 DocumentationandDemobilization

  45. DemobilizationWorkflow C&GStaff Tentative identifyunassigned resources DMOBList NotifyFSC andGSUL demobilization schedule Post demobilization listwith timeandplace Resourcegets ICSForm221 fromDMOB Copyto RESL Resourceleaves ICSForm221 toDMOB TimeUnit & otherunits asneeded Checkout atLogistics Section Visual8-16 CopytoRESL Unit8: DocumentationandDemobilization

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