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EMS 101

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EMS 101

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  1. EMS 101 Presented by: Harry E. Gregori, Jr., AICP Environmental Solutions, Inc. Michele M. Lawton Volvo Trucks North America Dublin, Virginia Virginia EMS Conference

  2. EMS 101 – Speakers • Harry Gregori, • 15 years of experience in EMS, lead auditor trained • Virginia DEQ background – P2 and EMS • One of principal architects of the VEEP • ISO14001 with Public and Private Entities • Conducts EMS E2/E3/E4 and ISO Training • Michele Lawton, • Nine years of experience in EMS implementation • Manufacturing background – currently Volvo Trucks • ISO 14001 & ISO 9000 – Public & Private Entities • Lead Instructor in numerous EMS workshops across Virginia Virginia EMS Conference

  3. EMS 101 Session (Part I) Environmental Management System (EMS) Basics • Brief history and getting started • Defining the basic elements of an EMS • Implementing an EMS • Common implementation road-blocks Virginia EMS Conference

  4. EMS 101 Session (Part II) Implementation Basics • All at once • Department by department • Actual implementation process • Decisions about software Virginia EMS Conference

  5. Environmental Management Systems 101 … or how do I get started and how do I reinvigorate a stalled program? Virginia EMS Conference

  6. What is an EMS • EMS Defined Section 10.1-1187.1 Code of Virginia: "Environmental Management System" means a comprehensive, cohesive set of documented policies and procedures … Virginia EMS Conference

  7. What is an EMS … adopted by a facility or person and used to establish environmental goals, to meet and maintain those goals, to evaluate environmental performance and to achieve measurable or noticeable… Virginia EMS Conference

  8. What is an EMS … improvements in environmental performance, through planning, documented management and ... Virginia EMS Conference

  9. What is an EMS … operational practices, operational changes, self assessments, and management review ... Virginia EMS Conference

  10. What is an EMS … The term shall include, but not be limited to, any such system developed in accordance with the International Standards of Operation 14001 standards.” Virginia EMS Conference

  11. What is ISO all about? • International Organization for Standardization – creates programs • ISO “program numbers and names” • “ISO” is Greek for “equal” Virginia EMS Conference

  12. What is ISO all about? • ISO9000 Quality Management system • ISO14000 Environmental Management Systems • ISO18000 (OHSMS) Safety Management System • ISO28000 Security Management Systems Virginia EMS Conference

  13. EMS Basics • Based on the concept of: Plan ActDo Check Virginia EMS Conference

  14. What about “VEEP” and “PT?” • VEEP stands for “Virginia Environmental Excellence Program” • PT stands for the U. S. EPA “Performance Track Program” Virginia EMS Conference

  15. Should I be “Interested?” …Defined • “What interest do I have in Environmental Management Systems anyway?” Virginia EMS Conference

  16. Should I be “Interested?” Website dictionaries define “interest” as: 1 a (1) : right, title, or legal share in something (2) : participation in advantage and responsibility (3): Concern Virginia EMS Conference

  17. Should I be “Interested?” • b: BUSINESS, COMPANY2 a: a charge for borrowed money generally a percentage of the amount borrowed • b: the profit in goods or money that is made on invested capital • c: an excess above what is due or expected <returned the insults with interest> Virginia EMS Conference

  18. Virginia Environmental Excellence Program VEEP • Virginia code • Section 10.1-1187.6 of the Code of Virginia, the Air Pollution Control Board, the State Water Control Board and the Waste Management Board… Virginia EMS Conference

  19. Virginia Environmental Excellence Program VEEP • Virginia code: • “… may grant alternative compliance methods to the regulations adopted pursuant to their authorities” for Virginia Environmental Excellence Program E3 and E4 facilities Virginia EMS Conference

  20. Virginia Environmental Excellence Program VEEP • Performance Track Facilities Only: … that extends on-site storage times for large-quantity generators of hazardous wastes to up to 180 days (and 270 days if the waste is transported 200 miles or more) to accumulate hazardous waste without a RCRA permit or interim status. Virginia EMS Conference

  21. Virginia Environmental Excellence Program VEEP • Permit Benefits • Solid Waste Management: Participating E2 facilities will receive potentially up to a 10% discount on annual fees; E3 facilities will receive potentially up to a 20% discount. The total of all discounts cannot exceed $140,000 annually for all solid waste facilities. Virginia EMS Conference

  22. Virginia Environmental Excellence Program VEEP • Permit Benefits • Hazardous Waste Management: Participating E2 facilities will receive potentially up to a 5% discount; E3 facilities will receive potentially up to a 10% discount. The total of all discounts will not exceed a total of $26,000 annually. Virginia EMS Conference

  23. Virginia Environmental Excellence Program VEEP • Permit Benefits • Water: Participating E2 facilities will receive potentially up to a 2% discount; E3 facilities will receive potentially up to a 5% discount. The total of all discounts will not exceed a total of $64,000 annually. Virginia EMS Conference

  24. EMS “What’s Involved?” EMS Cost/time Fully developed EMS 9-12 months Monthly meetings of EMS Team Organization lead/hero Virginia EMS Conference

  25. EMS Benefits • Operational Efficiency • Staff productivity/Safety • Resource conservation (water, energy, fuel) • http://www.envirsol.com/info_form.php Virginia EMS Conference

  26. EMS Resources • Harry E. Gregori, Jr. AICP • Environmental Solutions, Inc. • 804-740-5605 • harry.gregori@envirsol.com Virginia EMS Conference

  27. The Basic Elements of an EMS Virginia EMS Conference

  28. An EMS is a Management System: • Tosystematically manage environmental affairs, and • Integrate environmental management with the overallmanagement. Virginia EMS Conference

  29. 4.3 Planning 4.2 Policy Environmental Policy Environmental Aspects 4.4 Implementation & Operation Legal & Other Requirements Objectives & Targets and Programs Competence, Training and Awareness Documentation Resources, Roles, Responsibility and Authority Operational Control Communication 4.5 Checking Control of Documents Emergency Preparedness & Response ISO 14001 Standard Monitoring & Measurement Evaluation of Compliance Nonconformity, Corrective Action & Preventive Action Control of Records Internal Audit 4.6 Management Review Management Review

  30. Policy Environmental Policy EMS Implementation Stages Planning Environmental Aspects 3rd Stage Objectives & Targets and Programs Legal & Other Requirements Implementation & Operation Documentation Competence, Training and Awareness Resources, Roles, Responsibility and Authority Operational Control 4th Stage Operational Control (and) Contractor Management Control of Documents Emergency Preparedness & Response Communication 1st Stage 2nd Stage Monitoring & Measurement Evaluation of Compliance Checking Nonconformity, Corrective Action & Preventive Action Control of Records Internal Audit Management Review Management Review

  31. Define the Terms and Acronyms • EMS • Elements • Policy • Procedures • Work Product (Supporting documents) • Work Instructions (SOPs) • Records • Forms • Auditing Virginia EMS Conference

  32. Environmental Policy • Declares your organization’s commitment to the environment. • Provides the framework for planning and action. Virginia EMS Conference

  33. Environmental Aspects • Identify environmental attributes of your activities, products and services. • Determine which aspects that could have significant impacts on the environment. Virginia EMS Conference

  34. Legal and OtherRequirements Identify and ensure access to relevant laws and regulations (and other requirements to which your organization adheres). Virginia EMS Conference

  35. Objectives, Targets and Programs Establish environmental goals for your organization, in line with your policy, your environmental aspects, impacts, views of management, and other factors. Action plans to achieve objectives and targets. Virginia EMS Conference

  36. Resources, Roles, Responsibility and Authority Establish roles and responsibilities and provide resources. Clear designation of Authority. Virginia EMS Conference

  37. Competence, Training and Awareness Ensure that your employees are trained and capable of carrying out environmental responsibilities. Virginia EMS Conference

  38. Communication Establish processes for internal and external communication of the environmental management issues. Virginia EMS Conference

  39. Documentation Maintain information on your EMS and related documents. EMS Virginia EMS Conference

  40. Control of Documents Ensure effective management procedures and other system documents. Virginia EMS Conference

  41. Operational Control Identify, plan and manage your operations and activities in line with your policy, objectives and targets. Virginia EMS Conference

  42. Emergency Preparedness and Response Identify potential emergencies and develop procedures for preventing emergencies and responding to them. Virginia EMS Conference

  43. Monitoring and Measurement Monitor key activities and track their performance. Virginia EMS Conference

  44. Evaluation of Compliance Periodically evaluate the legal and other requirements. Keep records of the results. Virginia EMS Conference

  45. Nonconformity, Corrective Action & Preventive Action Identify and correct problems; preventrecurrences. Virginia EMS Conference

  46. Control of Records Keep adequate records of EMS performance. Virginia EMS Conference

  47. Internal Audit Periodically, review your commitments, verify that your EMS is operating as intended. Report the audit results to senior management. Virginia EMS Conference

  48. Management Review Review your EMS with an eye to continual improvement. Virginia EMS Conference

  49. EMS Supporting Documents (objective evidence) Virginia EMS Conference

  50. Policy Environmental Policy Rolling an EMS into other departments Planning Environmental Aspects 3rd Stage Objectives & Targets and Programs Legal & Other Requirements Implementation & Operation 1/2 Documentation Competence, Training and Awareness 1/2 Resources, Roles, Responsibility and Authority Operational Control 4th Stage Operational Control (and) Contractor Management Control of Documents Emergency Preparedness & Response Communication 1st Stage 2nd Stage Monitoring & Measurement Evaluation of Compliance Checking Nonconformity, Corrective Action & Preventive Action 1/2 Control of Records Internal Audit Management Review Management Review