Grant-Writing 101 Strategies for a well thought out and researched proposal
The Questions • Who are the COLLABORATORS? • What are the expectations of the P.I.? • Who will be the FISCAL AGENT? • What is the MEASURE of success? • What is the NEED? • What are the expected OUTCOMES? • What is the METHOD OF DELIVERY? • Who is the POPULATION being served?
The Project • The NEED The purpose of the project; the problem to be solved. • The OUTCOMES The objectives of the project; the expected end result. • The METHOD OF DELIVERY The solution to the problem; the plan of action. Includes the people involved and a timeline of events.
The Project • The POPULATION The people who benefit from the project; to whom it serves. • The PRINCIPAL INVESTIGATOR (P.I.) The person writing the grant. Further level of involvement with project can vary. • The COLLABORATORS The outside groups and organizations involved with the project.
The Project • The FISCAL AGENT The organization receiving and disbursing the grant money. Who has the 501 (c) (3) status? • The MEASURE The plan for assessing and evaluating the degree to which objectives were met and methods followed.
The Institution • Tax ID information Required for all federal and foundation grants. • DUNS Number Required for all federal grants. • The participating people The Project Director and any other personnel attached to this project and written into the grant.
The Institution • The organization’s grant policy • Does the project align with the mission and values of the organization? • Who can be a P.I. for the organization? • What time & effort is allowable? • Supporting Documents • Letters of Support • Resumes • List of Board/Committee Members • Previously awarded grants
The Funding Agency • Their program areas May be limited to specific areas such as environmental issues, K-12 education, certain populations, etc. • Their service area May be limited to specific geographical locations, areas of operations, etc. • Their role & mission May not align with the role & mission of your organization. • Their funding history Sheds light on what they prefer to fund.
Requests for Proposals • Eligibility May be limited to specific geographical areas, or certain demographics (e.g. women, tribal governments, K – 12, etc.) • Funding Parameters May have restrictions on what they fund (e.g. operating support, equipment purchases, stipends, training, etc.) • Technical Aspects
Requests for Proposals • Requirements and Expectations • May require the project to continue beyond the grant period. • May require mention in all advertising. • Reporting Requirements Final reports are required for all federal and most foundation grants. • Deadlines • Application deadline • Progress report deadline • Final report deadline
The Budget • Clearly details how project funds will be spent. • A line-item budget shows where each dollar is allocated. • A budget narrative gives ample justification for each allotment.
Grant Proposal Outline • Problem/Needs Statement Lists needs and problems to be resolved with data to support claims. • Project Goals/Objectives Goals are dreams; objectives are precise, measurable outcomes with specific dates. • Methods Describes the activities employed to achieve results, including persons responsible and dates when methods will be completed.
Grant Proposal Outline • Evaluation Presents a plan for assessing the degree to which objectives were met and methods followed. • Sustainability Describes how the organization will sustain the project after the grant period ends. • Budget Gives a detailed, line-item, expense and income summary of the project.