1 / 20

Implementation of SiteManager at Oklahoma Department of Transportation: A Comprehensive Approach

This document outlines the structured implementation of the SiteManager system by the Oklahoma Department of Transportation (ODOT). Featuring a centralized agency structure with 2,450 employees across 8 field divisions, ODOT's goal is to enhance contract management by replacing the CAS/FieldManager with SiteManager. The implementation methodology is detailed in phases, focusing on construction and materials analysis, business process reorganization, user training, and user acceptance testing. The project emphasizes stakeholder engagement, customization, and continuous improvement through selected implementation lessons learned.

nola
Télécharger la présentation

Implementation of SiteManager at Oklahoma Department of Transportation: A Comprehensive Approach

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. SiteManager Implementation Oklahoma Department of Transportation Charles Thurmon

  2. Perspective • Centralized agency • 2,450 employees • 8 field divisions • 25 construction residencies • 550 contracts annually

  3. Implementation Goals • Install SiteManager • Discontinue the use of CAS/FieldManager • Obtain user buy-in

  4. Implementation Methodology

  5. Implementation Methodology • Phase 1 - Construction & Materials analysis • Defined implementation cause • Defined current Construction and Materials processes • Defined our stakeholders and relational processes • Cost analysis

  6. Implementation Methodology • Phase II – Materials Implementation • Began material code decisions • Began defining material test templates • Began populating the inspector and tester tables • Began populating system code tables for materials • Began populating producer/supplier tables • Business process reorganization

  7. Implementation Methodology • Phase II – Other Activities • Created issues and resolutions document • Test environment created • SiteManager Support System created • Obtained PowerBuilder

  8. Implementation Methodology • Phase III – Construction Implementation • InSite team formed • Construction decisions • Change and transition management • Customized RTF reports • User acceptance testing

  9. Implementation Methodology • Phase III – Construction Implementation • Support hierarchy defined • Plug-ins developed • Generic field customizations • SiteXchange • Extract files for financial system

  10. Implementation Methodology • Phase IV – Parallel SiteManager and CAS • One contract in one residency • Users identified and trained • What did we forget?

  11. Implementation Methodology • Phase V – Production • Will begin in October • One or two field divisions per month • Assessment period

  12. Implementation Methodology • Phase VI – Consultant Production • Security agreement letter • Network securities • Installation of SiteManager • Training & Support

  13. Implementation Methodology • Phase VII – Materials Production • Begin using materials functionality of SiteManager

  14. InSite Organization • 18 members • Resident Engineers, IT Personnel, Assistant Division Engineers, Auditors • SiteManager & system administration training • ITI liaisons • Held monthly meetings

  15. Change Orders Civil Rights Communications Contract Activation/Subcontracts Contract Finalization/Final Estimate Process Contract Materials Daily Work Reports Division Analysis DWR Templates FieldManager/SiteManager Interface Division Analysis DWR Templates Financial Management Systems Progressive Estimate/Time Charges Technical Issues 1 Technical Issues 2 Technical Issues 3 Training InSite Committees

  16. InSite Member Responsibilities • Determine process and procedure • Determine necessary reports • Populate system code tables • Determine policy

  17. Lessons Learned • Implementation Team(InSite) • Define resolution hierarchy • Include appropriate and knowledgeable team members • Establish accountability • Select members with leadership skills • Have regular meetings • Get SiteManager training ASAP

  18. Lessons Learned • Communications • Electronic bulletin board • Road shows • Access & Centerline segments • DWR & Materials Templates • Start ASAP • Obtain and learn PowerBuilder

  19. Lessons Learned • Training • Establish policies and procedures first • Customized training materials • “Just-in-time” training • Office experts

  20. Questions

More Related