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Introduction to Central Services Branch Building a caring correctional system that truly belongs to all

PURPOSE. The purpose of the presentation is to:Give a progress report on the implementation of the 7 day establishment in the DCS.Outline some of the lessons learnt from the pilot project.Give a perspective on the financial implications of the roll out of 7 Day Establishment.. BACKGROUND. For

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Introduction to Central Services Branch Building a caring correctional system that truly belongs to all

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    2. PURPOSE The purpose of the presentation is to: Give a progress report on the implementation of the 7 day establishment in the DCS. Outline some of the lessons learnt from the pilot project. Give a perspective on the financial implications of the roll out of 7 Day Establishment.

    3. BACKGROUND For many years (3 decades) Correctional Services worked on a 5 day work week and paid overtime for work performed on Saturdays, Sundays and Public Holidays which resulted in high financial burden on the personnel budget. As part of efforts to reduce the per capita cost and to ensure compliance with the service delivery imperatives of the White Paper, the Department and the majority union POPCRU , after protracted and difficult negotiations, signed an agreement in the Departmental Bargaining Chamber (Resolution 2 of 2005), to phase in the implementation of a 7 day establishment.

    4. BACKGROUND The Resolution made provision for remuneration of Saturdays, double shifts and Public Holidays with time off. Consequently, the weekend overtime expenditure was reduced from R 680 000, 000 in the 2004/5 to R510 000, 000 in 2006/7. These savings, together with those from other cost saving initiatives were used for the funding of posts for the 7 Day Establishment. A total of 8, 311 posts were created and filled for the 7 Day establishment from 2005/6 to 2007/8 as a result of the savings and a further allocation by Treasury of R255 000, 000 in the 2006/7 financial year.

    5. BACKGROUND The gains of DBC Resolution 2 of 2005 were, however, reversed with PSCBC Resolution 1 of 2007 which removed the option of time off in lieu of overtime. As a consequence of the re-introduction of weekend overtime, the Department incurred an over expenditure of R 38 million on the Compensation of Employees budget in the 2007/8 financial year.

    6. BACKGROUND PSCBC Resolution 1 of 2007 made it difficult to fully implement the 7 Day Establishment on 1 April 2008 as was originally envisaged as labour wanted to maintain the gains of this resolution. Nevertheless, the 7 Day Establishment pilot was implemented with effect from 1 April 2008 at Johannesburg Management Area to test the model/ shift system which was developed by Senior managers at Khaedu.

    7. 7 DAY ESTABLISHMENT ACHIEVEMENTS A policy document has been developed and a number of sessions held with labour for their inputs. Currently consolidating their inputs for further discussion. Policy document will guide the resolution which will be signed with labour. Communication strategy developed.

    8. 7 DAY ESTABLISHMENT PILOT ACHIEVEMENTS Task team comprised of area management and labour driving the pilot, monitoring and reporting progress. The new shift system received overwhelming staff support. Offender Rehabilitation Path orientation training for all staff at pilot site provided.

    9. 7 DAY ESTABLISHMENT PILOT ACHIEVEMENTS New shift system supports compliance with the three meal system. Lessons learnt being used to develop an implementation guide for national roll out. Other regions and management areas visiting the pilot site to extract lessons learnt.

    10. 7 DAY ESTABLISHMENT PILOT ACHIEVEMENTS Highlighted additional staff requirements. This confirmed the findings of Khaedu. Security risks caused by a shortage of staff. Readiness not at optimum level. Big bang approach to implementation would not be wise.

    11. 7 DAY ESTABLISHMENT WAY FORWARD Evaluation of pilot at Johannesburg is being conducted during the month of June 2008 and a final report will be completed in July 2008. Regions were requested to roll out by 1 July 2008. National Establishment Audit also being conducted to determine the minimum staffing needs. Lessons learnt from the pilot will inform the national roll out plan.

    12. 7 DAY ESTABLISHMENT FINANCIAL IMPLICATIONS A meeting was held with DPSA and National Treasury to highlight the budgetary challenges projected in the phased roll out and link to Occupation Specific Dispensation. This has been followed up with formal correspondence to register the DCS budgetary needs.

    13. CONCLUSION DCS is committed to implementing the 7 Day Establishment. There will be additional staff requirements. Twelve hour shift system may not be applicable in all centres, particularly small centres. Pilot results may not be fully applicable to all centres. Policy document must be adopted by Unions and a resolution signed.

    14. THANK YOU Renewing our Pledge: A National Partnership to Correct, Rehabilitate and Reintegrate Offenders for a safer and secure South Africa

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