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Need of Document Management Systems From Infocrew Solutions Pvt.Ltd.

Need a solution to manage your large collection of documents? A document management system can help you record, organize, and retrieve information easily, saving time and reducing inefficiencies. Discover the benefits of implementing a DMS today!

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Need of Document Management Systems From Infocrew Solutions Pvt.Ltd.

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  1. Need of Document Management Systems From Infocrew Solutions Pvt.Ltd.

  2. Do you have a large collection of documents? Do you need to record information about all of your documents during audit regulation, or reporting? Is more than one person involved in the write/approve/distribute process? Does your management team constantly ask for new information or status reports on your document collection? Do you regularly create, change or retrieve documents? Do several people access the same document possibly from different locations, and possibly at the same time?

  3. If your answer is ‘YES ’ to one or more of the questions then, YES, You need Document Management System

  4. Did You Know……………………………………. Fortune 500 companies as a whole lose an average of $12 Billion per year to inefficiencies caused by the lack of a structure for managing their documents and digital assets? According to a research, the average employee spends $4,800 worth of their time annually just searching for documents. An average employee spends 1 hour to search a document in 20 minutes of reading. 3% of paper documents get misfiled, while 7% get lost completely • An average employee loses 1 out of every 20 documents and spends 3 hours re-creating each lost document.

  5. GAIN PROFITS Adopt Document Management Systems Speed up Processes Eliminate inefficiencies Reduce labour Increase productivity

  6. What is DMS Indexing/ Searching Archiving Share DMS Document Management Systems c Alerts / Notification Version Control Back-up Supports Multiple File types Security

  7. Paperless System = DMS DMS Saves space and energy Saves Paper Saves Trees Saves Environment Go GREEN Go DMS

  8. Paper Based storage system DMS ( Total cost) Retrieving Storing NO HIDDEN COSTS HIDDEN COSTS Employee time Duplicating copies DMS “ROI” How to Calculate ROI:  Calculate the saved man-hours and storage costs and compare the final number against the cost of the document management system and its operation .

  9. DMS implemented in Corporate Office Example – DMS in a Corporate Office Enhanced customer service Improved Efficiency Benefits Monetary Savings Disaster Protection Increased Compliance Environmental protection

  10. THANK YOU

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