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Electronic Requisition System for State Purchasing

The Office of Purchasing and Contracts has developed a web-based requisition system for easy submission and processing of purchase requests. Users can access the system, fill in the required information, and submit the completed requisition via fax or mail. This guide provides a step-by-step process on how to complete the requisition form.

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Electronic Requisition System for State Purchasing

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  1. State Electronic Requisition • The Office of Purchasing and Contracts has developed a web based requisition where users type the requisition information directly onto the form. • The completed requisition needs to be printed, signed and sent to Purchasing via fax at 7-4571 or mail at MSC 302. • The requisition can be found at: http://www.albany.edu/purchasing/4095.html • The next few pages take you through a step by step process on how to complete the requisition.

  2. When you access the requisition, you will get this screen. The Purchase Requisition number will change as you add information. Items in red are required.

  3. Please note how the requisition has changed. Add the account number and sub account. If you do not have a sub account, enter 00. Insert the date required. The date required must be at least 1 day after today’s date. From the drop down menu, please select the fiscal year of the funds.

  4. Please note the requisition number change. The Total Amount will be calculated. The Unit Total will fill in automatically. Enter a brief description of the goods and/or services being sought. Enter the quantity, unit price and unit of the items being requested.

  5. If you have vendor information, please enter that here. If you may have more than 3 vendors, please use additional sheets to add that information.

  6. Enter the delivery and contact information.

  7. Review the information, print the document and have an authorized signer execute. Fax to Purchasing at 7-4571 or mail to MSC 302.

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