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Programs Divisions Organizations Groups

Programs Divisions Organizations Groups. Programs & Divs & Orgs Oh, my!. Answers to life’s persistent questions: What is an Organization anyway? Why do I need programs & divisions? How do I create programs & divisions?. Organization is Fundamental .

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Programs Divisions Organizations Groups

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  1. Programs Divisions Organizations Groups

  2. Programs & Divs & OrgsOh, my! Answers to life’s persistent questions: What is an Organization anyway? Why do I need programs & divisions? How do I create programs & divisions?

  3. Organization is Fundamental Notice its prominent position on the main menu

  4. Organization: What Is It? Heavy-duty component of BVCMS It helps you organize More than just a class, roster, group, event, or list It is not the people; more like a building Contains people: Members and Visitors Or just Visitors with no Members Groups people that have something in common Like an activity or an attribute

  5. An Organization withMembers Bible Study class Recreation Team Church Committee Mailing List Mission Trip Group Homebound Certified Counselors May have Meetings associated with it.

  6. An Organization without Members Worship Service Fall Festival Christmas Program Easter Pageant Concert Should always have Meetings associated with it. All of these allow you to track a Headcount Attendance for reporting as well as individual Visitors for Outreach.

  7. Recap: Attributes of Organizations • May or may not have Members • May or may not have Meetings • Provides the means to track Visitors and their involvement • You add Visitors to a Meeting of an Organization • Provides both current and historical information • Current Enrollment - Members • Attendance - Members and Visitors • Previous Members

  8. Meetings Dates and times…scheduled or ad hoc Visitors…first-time or repeat In-Reach…absentees Volunteers…faithfulness in keeping commitments Attendance…reporting, trends

  9. Programs Programs contain Divisions One way you might think about Programs: • They identify types of ministries and their activities • Bible Study • Music • Recreation • Missions • They do not target categories of people based on age or stage of life

  10. Divisions Divisions contain Organizations One way you might think about Divisions: • Based on age or stage of life • Convenience…group Organizations together to: • Make it easy to run certain queries for communication • Make it easier for on-line registrations • Run certain reports • Add general flexibility

  11. Let’s Make an Analogy

  12. Just a few…one drawer

  13. Too many for just one drawer…

  14. Trouble Finding your Very Special T-Shirt

  15. You Need Several Drawers

  16. Recap Programs, Divisions & Organizations In this analogy… A chest of drawers can represent a Program It can have several/many drawers, which represent Divisions Inside each drawer are many items, which represent Organizations

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