1 / 43

Glencannon Homeowners Association

2. Agenda. Board Member

oakes
Télécharger la présentation

Glencannon Homeowners Association

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

    1. 1 Glencannon Homeowners Association 2008 Annual Meeting March 26, 2008

    2. 2 Agenda Board Member & Committee Member Introduction 2007 Annual Meeting Minutes Review Balloting Accomplishments in Brief Board Member/Committee Reports Community Events Communications Traffic Calming Safety Architecture Maintenance Maintenance Priorities 2008/2009 Budget Overview Annual Dues Discussion & Vote New Business 2008/2009 Board Election

    3. 3 2007/08 Board President Gene Donohue Vice President Jane Schmiedekamp Secretary Katherine Brown Treasurer Dave Blankenship At Large (Maintenance) Libby Baylies Ex-Officio Charley Ferrara

    4. 4 Special Thanks to Ron Schmiedekamp! For most of 2007, Ron presided over the HOA. Much of our success is due to his energy, attention, and commitment. Ron continues to be a major help in our common grounds maintenance.

    5. 5 2007/08 Committees Architecture Ron Tharrington Gene Donohue Jim Owen Barbara Stewart Communications Carmody Bornemann Joe Hall Katherine Brown Dave Blankenship Jim Parker Maintenance Libby Baylies Al Condes Tom Loftus Quentin Taylor Noreen Linnemann Jane Schmiedekamp

    6. 6 Committees Continued Safety/Traffic Gene & Bettina Donohue Ron Schmiedekamp Dave Blankenship Sim & Vic Gialleonardo Phil Dion Tom Loftus Janine Bruhn Dave Custer Social Katherine Brown Charlotte Brisach Janine Bruhn Pamela Dion Melissa Mannino

    7. 7 2007 Annual Report Minutes

    8. 8 Balloting

    9. 9 2007/08 Accomplishments in Brief Long-term maintenance plan developed Online survey completed Traffic calming plan initiated Website overhauled Held two successful common grounds cleanups Sent five newsletters Held Halloween parade and Summer block parties Phone directories updated and printed to include email addresses

    10. 10 Survey Highlights

    11. 11 Committee Reports

    12. 12 Community Events Community Summer Bash held in July Halloween Parade and Block Party held Community Yard Sale held in October

    13. 13 Communications Report Website overhauled Four quarterly newsletters distributed (plus one last month)

    14. 14 New Glencannon Website www.glencannon.info

    15. 15 Key Website Features Board members and email contact info

    16. 16 Key Website Features Community Photos

    17. 17 Key Website Features Calendar of Events Includes Evite-style email invitations

    18. 18 Key Website Features Resident Information Covenants & By-laws Rules and Regulations Budgets Area Information Schools, Local government, parks Neighborhood Services To add Neighborhood Services or Photos: Send email to communications@glencannon.info

    19. 19 Traffic Calming Report Community plus parts of Stryker and Trott were petitioned in November to request Fairfax County to perform a traffic study 75% needed to agree 82% agreed Subset Task Force Created to develop a custom plan meeting with Fairfax County on April 2nd Plan will subsequently be validated by VDOT Ballots will then be sent to all houses in Glencannon and surrounding neighborhoods

    20. 20 Non-Traffic Safety Report Pretty quiet year! November egging incidents reported to police

    21. 21 Architecture Report One architecture review request processed and approved for home extension.

    22. 22 Maintenance Report The community had two successful Park cleanups this past yearone in April and the other in September. With the aid of No Limit Tree Service and Ron Schmiedekamps successful recruiting efforts we were able to make progress in removing dead trees and limbs and the trees at the entrance to the park were trimmed. Vines were removed from many trees and debris was removed from the creek. Many thanks to all in the community who gave of their time and sweat, and to those who brought treats to make these productive events. Prestige Landscaping has been mowing the park for a number of years and we have been happy with their work. Their contract has been renewed with no change in price which stands at $260 per mowing with an anticipated fifteen mowings for the season.

    23. 23 Maintenance Report, Cont. Last fall we had complaints from many who walk in the neighborhood with regard to poor lighting. A flyer was sent to all asking that you remember to turn lamposts on to provide that needed lighting since we do not have street lights. Im happy to report that most of you responded promptly and the community walkers thank you! A new phone book came out in January. If you have not yet received one please contact one of the Board members.

    24. 24 Maintenance Report, Cont. This past year a Common Grounds Committee was formed at the request of the Board to study the current and future needs of the Common Grounds areas. The committee was tasked with researching these needs, costing them out and prioritizing them in a report to the Board which was received at the turn of the year. The Board wishes to thank all those who volunteered their time to be on this committeeNoreen Linneman who chaired the Committee and graciously hosted all the meetings and kept us on the right path, Tom Loftus who did the lions share of the research on the creek erosion issue, also Al Condes, Jane Schiedekamp and myself. Priorities included (in alphabetical order and included in survey for prioritization): Planting new junipers along the Lawyers Road entry Repairing and sealing the lower paved path in the Common Grounds (Park) area Replacing the bridge to Lawyers North Replacing the entrance and common grounds signs Repaving the lower paved path in the Common grounds area Repaving the upper paved path in the Common Grounds area

    25. 25 Maintenance Report, Cont. And in conclusion I would like to recognize a few individuals in our community who have been so helpful this year and in past years. Carmody Bornemann is always ready and willing to send out information to the community via the internet and we thank her for always being available and cheery! Ron Schmiedekamp has been great at volunteering to take care of weeds along Lawyers Road and blowing the paths in the park when the leaves come down, among many other things and his efforts have been much appreciated. Al Condes volunteered to cut up a large pine tree that toppled onto the main path at the entrance to the park just before the holidays and saved the community some moneythank you Al. (The remaining debris will be incorporated into the spring clean up.) And Noreen Linnemann has, at her own expense, kept the main entrance to Glencannon looking so neat, attractive, colorful and illuminatedthank you Noreen!

    26. 26 Maintenance Report Survey Results - #1

    27. 27 Maintenance Report Survey Results - #2

    28. 28 Maintenance Report Survey Results - #3

    29. 29 Maintenance Report Survey Results - #4

    30. 30 Pilot Tree Revetment Planned Our creek bed is eroding Tom Loftus will lead a small-scale Revetment pilot to explore the merits of using expended Christmas Trees to shore-up the creek bed running through our common grounds Pilot will begin this Spring

    31. 31 Maintenance Priorities

    32. 32 Maintenance Priorities Survey Results - #1

    33. 33 Maintenance Priorities Survey Results - #2

    34. 34 Maintenance Priorities Survey Results - #3

    35. 35 Ranked Priorities Calculated by weighting responses Replacing the entrance and common grounds signs Repaving the lower paved path in the Common grounds area Planting new junipers along the Lawyers Road entry Repairing and sealing the lower paved path in the Common Grounds (Park) area Replacing the bridge to Lawyers North Repaving the upper paved path in the Common Grounds area

    36. 36 2008/2009 Budget Overview

    37. 37 2007/2008 Expenses

    38. 38 Options for Funding Long-Term Projects

    39. 39 Need for a Reserve Account In 2007 Annual Meeting, motion was passed for a Reserve Account to be studied A Reserve Account will be established in the 2008/2009 budget for: Contingency & storm damage Long-term infrastructure maintenance Top 3 maintenance priorities estimated at $20,250 Multi-year schedule will be planned by Park Committee and approved by the GCA Board Tentative Reserve Account schedule : 2009: Plant Junipers & Hollies at Lawyers entrance 2010: Repair or repaving of lower park path Future years: Repair or repaving of upper park path, replace park table & benches, sign replacement, etc

    40. 40 Establishing Reserve Account 2008/2009 Budget: Reserve Account replaces prior budget categories Contingency/Storm Damage ($1000) Community Upgrade ($7500) $8,500 will be used to initially seed fund the Reserve Account and pay for 2009 community improvements Future year budgets Recommending a $25 increase in dues effective in March 2009 to continue to build a reserve fund Contributes an additional $1,850 annually to the Reserve Account

    41. 41 2008/2009 Budget

    42. 42 2008/2009 Budget

    43. 43 Vote on Dues New Business 2008/2009 Board

    44. 44 Thank You and Good Night!

More Related