Regal Manor Homeowners Association

1. Regal Manor Homeowners Association Committees Meeting

2. Introduction • Call to order • Welcome • Introductions • Agenda • Q & A

3. Committee noun a person or group of persons elected or appointed to perform some service or function

4. Organizational chart

5. What is required? • Commitment • Consistency • Compliance • Governing documents • Higher standard • Account must be in good standing • Cooperation • Each other • Governing bodies (Advisory Committee, Board of Directors) • Management company (Kuester Property Management) • Confidentiality • Communication • Advisory Committee • Community • Newsletter • Website • Flyers • E-mail blasts • Social media • Committee members • Congeniality You represent the community!

6. Purposes of the committees • Provide service to the community • Help achieve the goals of the governing bodies • Security, safety (neighborhood watch, school traffic, children playing and going to school, speeding, sidewalks, etc.) • Recreation, community activities (including playground, quarterly events, pool, etc.) • Aesthetics, grounds maintenance, overall appearance • Orderliness, compliance with Covenants, revision/enhancement of Covenants • Communication, information, website, welcoming committees, etc. • Community involvement • Community growth, future vision • Maintaining/promoting property values • Provide value • Interact/network with other committees • Recruit

7. Purposes of the committee chair • Set Committee Expectations early • Facilitate meetings • Set meeting dates and times • Insure all other members meet their deadlines and stay on task • Incentivize Committee Members/Find creative ways to keep everyone engaged • Regular written or oral reporting to advisory committee/Board of Directors

8. Purposes of the committee members • Honor Commitments • Provide Opinions and Recommendations • Support the goals of the committee • Carry out committee tasks • Be a positive influence for the community

9. Being a good committee chair • Being a Good Committee Chair- a Committee Chair is responsible for keeping all of the committee’s many working parts in motion. Here are a few suggestions: • Conducting a Productive Meeting • Consider using a Timed Agenda • Stay Focused • Realize when a discussion becomes unproductive, and table the matter for another time or indefinitely. • Insure every member has a voice and give careful consideration and care to their suggestions. • Recognize a committee’s member need for a short or long term time out from the committee and encourage it. • Always say please and Thank You • Make the committee meetings interesting • Keep your members engaged-(Have Regular meetings or email updates). • Invite Special guest speakers • Feed your committee members • Provide - Little treats…have vendors donate giveaways for your committee members or prepare homemade giveaways. • Incentivize your committee members • Spotlight in the Newsletter • Recommend for Committee Volunteer Award • Public Acknowledgment for a job well done • Committee’s Directives-outline the committee’s purpose and limits. Directives are sanctioned by the Board of Directors and can change from year to year. • If your committee’s directives have changed since its original sanction, the chair should insure an updated list of directives is submitted for approval.

10. Community goals • 2013 • Transition • Pool • Monuments • Landscaping • Maintenance/upgrades • Long term • Amenities • Sidewalks • Capital improvements/refurbishment

11. Thank You!! Our community success relies on people like you!!