Municipal Property Rates Act Provincial Steering Committee 20th July 2007
Report back • Feedback on the Provincial Programme of Action from 18th May 2007 to date. • Emerging best practice and critical challenges
Visits & delegations • Visit by 4 Provincial Govt officials from Free State, 26th June 2007 • Presentation by LGTA to the commissioner delegation from Sudan, 11th July 2007
Contents for IT support • Property information support • Data • ITB • PSI • Spatial property registers
Property Information Support • Municipal representation at Working Group meetings • Technical representatives from municipalities required (GIS, MPRA) • GIS representatives from 8 munic implementing 2007 invited together with eThekwini and Msunduzi • 3 Munic and Reps from eThekwini attended • GIS support for municipalities • Past and present data acquisition and dissemination • QA of spatial registers • Maintenance of Provincial property registers on behalf of munics requiring the support
Property Information Support • Maintenance arrangements with SG and Deeds offices • Agreement with SGO to get updated datasets on the 7th of every month • Agreement with Deeds Office to get provincial dump 31 July 2007 • Agreement in place for Deeds office to supply DLGTA electronic data weekly from 31 July forward • Time frames to supply data • Dept cannot be held responsible for delay • Department willing to commit to supplying data within 3 weeks of request.
Property Information Support – Progress on Data Sets • State & State Trust Land • ITB – no updates to database • Received information from DPW • Has no spatial data attached to database • Setup meeting with DLA • Land Commission Data • Power of Attorney PTO’s
Property Information Support – Progress on Data Sets • PSI: • Awaiting regulations from DPLG • Received guidelines from eThekwini • Awaiting details of data required before approach stakeholders
Property Information Support • GIS data standards: • Met with SGO 8 June 2007 • SGO advised Dept not to change specs. • Exclusion of Beacons from spec • Currently finalizing GIS data standards and imagery specs before posting on website
Property Registers • Collected 5 of 8 Registers from munics implementing 2007 • Awaiting, Nkandla, Umlalazi & Umshwati. • On receipt of Deeds Dump begin QA on registers. • Outsource updating of 8 registers to service providers • Requirement for service providers to align registers to GIS standards
Public service infrastructure • Circular to all municipalities stating that municipalities MUST value PSI • The fact that there are no regulations is not to be used as an excuse • Local Govt Laws Amendment Bill provides for discretionary rating of PSI.
State Trust Land: Directive from MEC approved Proposal accepted by the Ingonyama Trust Board & DLA: • Recommend that this category of property falls within a multiple purpose category. • Identify entities from which rates may be collected: • Commercial leases • Commercial PTO’s • Institutional PTO’s • Review rates policy annually and amend as more information becomes available.
Different types of tenure and land use PTO PTO Permission to occupy Schools PTO Commercial lease PTO Dwellings Game reserves Magistrates courts PTO
State Trust Land • Way forward: Assemble practice notes on State Trust Land • Presentation at next Steering Committee on application of the directive.
Financial support • Circular from Municipal Finance • Response from National Treasury re appointment without the funds available • No funds for the implementation • Options for funding • Clarity from DBSA re funding options for municipalities (soft loan/grant funding)
Financial support • Tariff modeling tool • DPLG web based application too slow/inaccessible for our municipality’s requirements • Proposal to develop an alternative desk top application to meet needs of municipalities.
Feedback from Financial Working Group • Meeting held 12th July 2007 • Implementation challenges identified: • Budgeting for implementation • Rates policy • Tariffs and revenue from rates • General See attached Action Register
Municipalities implementing 2007 • Steering Committee meeting held 19th June in Mhlathuze • Feed back from the meeting • Status report submission to MEC, sent 22nd June • Identification of support • Objections • Appeals • Valuation Appeal Boards
Valuation Appeal Boards • Additional nominations received 11th June 2007 • Dept is required to consult with the respective municipal mayors • Submission to MEC must be re-submitted
Orientation session for VAB • Task Team to finalise orientation programme for members • Support strategy: Draft forms to support objections and appeals processes
Monitoring framework • Draft framework to be workshopped internally • Re-structuring of Dept has impacted upon this aspect of the project. • Will consult with municipalities ahead of implementation.
Rates Policy • Critical council resolutions: refined version • Rates Policy: refined guidelines • Workshops for officials and councillors per District • Material developed by Project team
Public participation process • Municipalities have the responsibility to engage with their ratepayers in terms of S4 MPRA and Chapter 4, Municipal Systems Act. • Consultation with the HOD regarding a strategy to engage with the amakosi through the House of Traditional Leaders
Ward committee orientation • Workshop material developed by the Dept • ‘Train the trainer’ sessions per District to ensure that the technical aspects of implementation are understood.
South African Institute of Valuers, KZN English & isiZulu • Material developed by SAIV • Booklets • Pamphlets • Posters Contact SAIV for order forms Tel 031 4646932
Communications specialist appointment • Communications specialist: PR Africa appointed 2nd July 2007 • Presentation by PR Africa on story board concept • Discussion (10 mins)
Web page • Report back on development of an interactive web site • Dedicated to the MPRA • Urgent requirement
SAIV Practice notes • SAIV agricultural practice notes: report back on progress to date • Presentation of the proposed practice notes to SACPVP on 2nd August 2007
Steering Committee programme • Newcastle: Procurement of data collectors • eThekwini: Implementation of the valuation data collection quality assurance plan.
Topics for next Steering Committee • State Trust Land: Application of the MEC’s directive for municipalities. • Public participation: Minimum requirements for effective engagement. Note change of date: 16th August 2007
Date of the next meeting • Provincial Steering Committee meeting • 16th August 2007, 10h00, Ascot Inn, Pietermaritzburg *Note date change • Notice to all CFO’s of municipalities implementing 1st July 2008 • Meeting to be held 15th August 2007 • (Venue to be advised)