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Teach Yourself

Teach Yourself. Windows 98. Module 2: Working with Files, Folders, and the Desktop. Objectives of this Module for Chapter 4. Viewing Contents of Your Computer Changing Appearance of Items Sorting Items Arranging Items Automatically Using Windows Explorer. Viewing Contents of Your Computer.

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Teach Yourself

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  1. Teach Yourself Windows 98 Module 2: Working with Files, Folders, and the Desktop

  2. Objectives of this Modulefor Chapter 4 • Viewing Contents of Your Computer • Changing Appearance of Items • Sorting Items • Arranging Items Automatically • Using Windows Explorer

  3. Viewing Contents of Your Computer You can use the My Computer window to view the files and folders on your computer. Drives

  4. Folders Viewing Contents of Your Computer To view the contents of a drive, double-click the drive name. To view the contents of a folder, double-click on the folder.

  5. Changing Appearance of Items Use the View menu to change the way items appear in the window. For example, you can choose to view the contents as small icons, list view, or details.

  6. Changing Appearance of Items Another way to change the way you view items is to click on the View button’s drop-down arrow and select a view.

  7. Sorting Items Sort the items displayed in the window to view files and folders more easily. • To sort items, switch to Details view. • Click the column heading you want to sort by. For example, to sort the items by size, click the Size column.

  8. Arranging Items Automatically Use the Auto Arrange feature to neatly arrange items in the My Computer window. • Switch to Large Icons or Small Icons view. • Open the View menu and choose Arrange Icons, Auto Arrange. • The icons line up neatly in the window. Messy Neat

  9. Using Windows Explorer The Windows Explorer window works just like the My Computer window. It’s just another way to view the contents of your computer.

  10. Using Windows Explorer To open the Windows Explorer window: • Click the Start button and choose Programs, Windows Explorer.

  11. This side shows the organization of folders This side shows the contents of the selected folder Using Windows Explorer To view a folder’s contents, click the folder.

  12. Objectives of this Modulefor Chapter 5 • Opening a File • Opening a Recently Used File • Selecting Files • Renaming a File • Creating a New Folder • Moving and Copying Files • Copying a File to a Floppy Disk • Deleting a File

  13. Objectives of this Modulefor Chapter 5 • Restoring a Deleted File • Emptying the Recycle Bin • Printing a File • Viewing Files Sent to the Printer • Canceling Printing • Finding a File • Adding a Shortcut to the Desktop

  14. Opening a File You can quickly open a file form the My Computer window or the Windows Explorer window. Simply double-click on the file you want to view. Double-clickto open

  15. Opening a Recently Used File Windows keeps track of the last files you worked with and lists them in the Documents menu. To open one of these files, click the Start button, click Documents, then the file you want to open.

  16. Selecting Files Before performing any actions on files, such as copying or moving, you must first select the files. Selected files appear highlighted in the My Computer or Windows Explorer window. • To select a file, click on it. • To select two or more files, hold down the Shift key while clicking on the files. • To select two or more random files, hold down the Ctrl key while clicking on the files.

  17. Renaming a File You can rename files as needed. Click the file, then open the File menu and choose Rename. Enter a new file name and press Enter.

  18. Creating a New Folder To help you organize files, you can create folders and move related files into the folders. For example, you might have a project with related document files. Rather than store the files in the My Documents folder, why not create a special Projects folder that holds all the related files? • Open the File menu and choose New, Folder. • A new folder icon appears. Type a folder name and press Enter.

  19. Moving and Copying Files It’s easy to move and copy files in Windows 98. You can move files around in the My Computer and Windows Explorer windows, as well as on the desktop. • To move a file: • Drag the file to a new location. • To copy a file: • Hold the Ctrl key down while dragging the file.

  20. Copying a File to a Floppy Disk You can copy a file on your computer’s hard disk drive onto a floppy disk you can share with someone else, or store in a safe place. • To copy a file to a floppy disk: • Insert a floppy disk into the floppy drive. • Select the file you want to copy from the My Computer window. • Open the File menu and choose Send To, Floppy. Windows copies the file.

  21. Deleting a File To free up disk space, delete a file you no longer need. • To delete a file or folder from the My Computer window: • Select the file or folder you want to delete. • Press the Delete key. • Click Yes to confirm the deletion. • The file is moved to the Recycle Bin. Delete

  22. Restoring a Deleted File If you accidentally delete a file, you can retrieve it from the Recycle Bin, if you haven’t emptied it yet. • To restore a file from the Recycle Bin: • Double-click the Recycle Bin icon on the desktop. • Select the file you want to restore. • Open the File menu and choose Restore. • The file is returned to its original location.

  23. Emptying the Recycle Bin Free up room on your hard disk drive by emptying the files stored in the Recycle Bin. • To empty the Recycle Bin: • Double-click the Recycle Bin icon on the desktop. • Open the File menu and choose Empty Recycle Bin. • Click Yes to confirm the deletion. • Click the window’s Close button to exit the Recycle Bin.

  24. Printing a File You can print a paper copy of a file stored on your computer. • To print a file: • From the My Computer window, select the file you want to print. • Open the File menu and choose Print.

  25. Viewing Files Sent to the Printer To check a printing document’s status, open the Printer’s document queue. • Double-click the Printer icon on the Taskbar. • A window appears displaying information about the printing file(s). Click the window’s Close button to exit.

  26. Canceling Printing • To cancel a file from printing: • Double-click the Printer icon. • Select the file you want to cancel. • Press the Delete key.

  27. Finding a File • To find a file: • Click the Start button and choose Find, Files or Folders. • Click the Look in drop-down arrow and choose a location for the search. • Specify all or part of the file name in the Named text box. To search for a word within the file, enter the text in the Containing text box. • Click Find Now. The bottom portion of the window displays the search results. If you forget a file name, you can use Window’s Find feature to try and locate the file.

  28. Adding a Shortcut to the Desktop You can add shortcut icons to your favorite programs or files for quick access. • Add a shortcut icon: • From the My Computer window, select the file or program you want to create a shortcut to. • Open the File menu and choose Send To, Desktop as Shortcut. • The shortcut icon now appears on the desktop. Double-click the icon to open the file.

  29. Objectives of this Modulefor Chapter 6 • Moving and Sizing the Taskbar • Hiding the Taskbar • Changing the Date and Time • Adding Wallpaper • Setting Up a Screen Saver • Changing Screen Colors • Changing Mouse Settings

  30. Objectives of this Modulefor Chapter 6 • Changing the Way Your Computer Behaves • Changing Folder Appearance • Starting a Program Automatically • Adding a Program to the Start Menu

  31. Moving and Sizing the Taskbar You can move the Taskbar to another location onscreen. Perhaps you prefer it at the top of the screen instead of the bottom? You can also resize the Taskbar. • To move the Taskbar: • Move the mouse pointer over a blank area of the Taskbar. • Drag the Taskbar to a new location. • To size the Taskbar: • Move the mouse pointer over the top edge of the Taskbar. • Drag the Taskbar to a new size.

  32. Hiding the Taskbar • To hide the Taskbar: • Click the Start button and choose Settings, Taskbar & Start Menu. This opens the Taskbar Properties dialog box. • Click the Auto hide check box. • Click OK to exit the dialog box. • To see the Taskbar again, hover the mouse pointer over the bottom of the screen. You can also hide the Taskbar so it’s not in the way.

  33. Changing the Date and Time If your computer is not showing the current date and time, you can change it. • Double-click the Date and Time area on the Taskbar. This opens the Date/Time Properties dialog box. • Select the correct date and time. • Click OK to exit the dialog box and apply any changes.

  34. Adding Wallpaper To dress up the Windows 98 desktop, try adding some wallpaper. Desktop wallpaper is a design you can use as a background. • Right-click over a blank area on the desktop and choose Properties. • From the Background tab, select a wallpaper design. • Click OK to add it to your desktop.

  35. Setting Up a Screen Saver A screen saver is a constantly moving picture or pattern that appears on the monitor when the computer is not being used. • Right-click over a blank area on the desktop and choose Properties. • Click the Screen Saver tab, select a screen saver. • Set the Wait box to the number of minutes you want the computer to be inactive before the screen saver kicks on. • Click OK to turn it on.

  36. Changing Screen Colors Personalize your desktop by changing the screen colors. • Right-click over a blank area on the desktop and choose Properties. • Click the Appearance tab, select a color scheme. • Click OK to turn it on.

  37. Using a Desktop Theme Personalize your desktop even further by adding a theme. • Click the Start button and choose Settings, Control Panel. • Double-click the Desktop Themes icon. • Select a theme from the Theme drop-down list. • Click OK to apply the theme to your desktop.

  38. Changing Screen Resolution You can change your screen resolution. A higher resolution shows a clearer image, but smaller icons. A lower resolution is not as clear, but the icons are larger. • Right-click over a blank area on the desktop and choose Properties. • From the Settings tab, drag a new resolution. • Click OK.

  39. Changing Color Depth Another way to fine-tune the desktop is to specify the number of screen colors. • Right-click over a blank area on the desktop and choose Properties. • From the Settings tab, click the Colors drop-down arrow and specify a setting. • Click OK. • You may need to restart yourcomputer to apply the settings.

  40. Changing Mouse Settings Adjust the way your mouse moves onscreen through the Mouse Properties dialog box. • Click Start, Settings, Control Panel. • Double-click the Mouse icon. • Depending on the brand of mouse you use, the options in the Mouse Properties dialog box will vary. Check out the options, change any settings you like, then click OK to apply them.

  41. Changing the Way Your Computer Behaves Yet another way to change the appearance of the desktop is to change the desktop style. • Click Start, Settings, Folder Options. • From the General tab, choose a desktop style: Web style, Classic style, or Custom style. • Click OK.

  42. Changing Folder Appearance If you’re using Web style desktop, you can add a background picture to the folder window, such as the My Documents folder. • Open the My Documents folder via the My Computer window. • Open the View menu and choose Customize this Folder. • Click the Choose a background picture option, then click Next. • Select a background picture and click Next. • Click Finish.

  43. Starting a Program Automatically If you find yourself using the same program each time you start the computer, consider setting up the program to open automatically. • Locate the program you want to start in the My Computer window. • Right-click on the Start button and choose Open. • Double-click the Programs folder. • Drag the program icon from the My Computer window to the StartUp folder in the Programswindow.

  44. Adding a Program to the Start Menu To add a favorite program to the Start menu: • Locate the program you want to add, then drag it over to the Start button. • Click the Start button to see the program shortcut. To remove a shortcut from the Start menu: • Right-click over the Start button and choose Open. • Select the program from the Start menu folder, then press the Delete key. • Click Yes to confirm the deletion from the Start menu.

  45. Teach Yourself Windows 98 This concludes Instruction Module 2

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