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Enhancing Efficiency: Managing PIF Proposals in Los Angeles County Public Works

Learn the steps in soliciting, reviewing, and approving PIF proposals in the Department of Public Works for County of Los Angeles. Engage with key departments, prepare for meetings, and ensure smooth project approval processes.

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Enhancing Efficiency: Managing PIF Proposals in Los Angeles County Public Works

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  1. PROMOTING PIF PROPOSALS AT PUBLIC WORKS

  2. County of Los Angeles Department of Public Works Soliciting Proposals • Send an e-mail to departmental managers. • Present the PIF process at a Division Manager’s meeting. • Reach out to the IT Department managers. • Post the forms, guidelines, and PIF projects on the Department’s website for managers.

  3. County of Los Angeles Department of Public Works Reviewing Proposals • Review for accuracy and plain language. • Obtain signatures from the Project Manager, Budget/Finance Manager, and Department Head. • Submit proposal to the Quality and Productivity Office

  4. County of Los Angeles Department of Public Works Preparing for PIB and Commissioners Meetings Project Manager • Prepare a few PowerPoint slides to explain the project. • Bring props that will help support the project, if appropriate. • Based on feedback from the PIB Advisory Committee, revise the PowerPoint presentation as necessary.

  5. Preparing for PIB and Commissioners Meetings County of Los Angeles Department of Public Works Productivity Manager • Calendar the Productivity Investment Board and Quality and Productivity Commissioners meetings on the Department Head’s calendar. • Brief the Department Head about the project and provide talking points. • Attend all meetings with the Project Manager and Department Head. Make introductions at all meetings.

  6. Project Approval County of Los Angeles Department of Public Works • Coordinate approval of the Schedule of Withdrawals and Payments form, and Agreement for Acceptance of Funds. • Submit forms to Grants Management Section for tracking.

  7. Reports County of Los Angeles Department of Public Works • Prepare Annual Status Report and Final Report. • Project Manager input • Department Head signature • Submit to Quality and Productivity Commission’s Office.

  8. County of Los Angeles Department of Public Works Your role as a Productivity Manager is to facilitate the PIF process.

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