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Communicating Effectively with Fellow VOAs: Best Practices for Engaging Relationships

Effective communication is vital within the Venturing Officers' Association (VOA) for building strong relationships and sharing ideas. This guide covers essential strategies, including concise messaging, tier-to-tier communication, and the importance of regular updates. Discover how to connect with fellow VOAs, exchange best practices, and support each other's projects. Understand the role of the Vice President of Communication and learn about various communication methods, from emails and calls to social media. Foster an environment of cooperation, understanding, and respect among all members.

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Communicating Effectively with Fellow VOAs: Best Practices for Engaging Relationships

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  1. NCAC Venturing Officers’ Association How to Communicate Effectively with Other VOAs By: Lauren Brown NER MUSE Conference 2014

  2. What is Effective Communication? • MaSeR • Message • Sender • Receiver • Getting your point across without “fluff”

  3. Why is Effective Communication Important? • Communication is key to successful relationships • Being concise with your message prevents confusion • Shares your views AND news with others!

  4. Just in case you forgot….

  5. Tier to Tier • Develop relationships with your fellow VOA’s on your tier • Exchange best practices • Exchange information • Help them promote their projects • Stay supportive and humble

  6. Lower Tier to Higher Tier • For example, Council to Area • Let them know of your progress • Don’t be afraid to ask for help (or offer help!) • Attend meetings when applicable • Promote and participate in their projects

  7. Higher Tier to Lower Tier • For example, Area to Council • Check up on status of the VOA • Communicate monthly (at a minimum) • Encourage Council VOA participation in events and other projects • Promote and participate in their events

  8. Who Does the Communicating? • The Vice President of Communication! • Communicates at least once a month • Reports back to the VOA of their tier • The President and Advisor should be Cced in emails- they are the #1 contact

  9. Sensitivities • Be careful of your word choices • Each VOA has its unique struggles and strengths • Be mindful of attitude • Check yoself ‘fore you wreck yoself • (Or have someone else check your message before you send it out) • Remember- a Scout is Courteous!

  10. Methods of Communication • Emails • Phone calls • Verbal • Facebook/other social media sites • Newsletters • Snail Mail • Smoke Signals • Bat Signal?

  11. Discussion What have you found to be most effective when communicating with other VOA’s? What challenges have you met? Is there a right or wrong way to communicate?

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