May STAAR Administrator Training

1. May STAAR Administrator Training {date}, 2013 Trainer – {trainer name} SAISD

2. Who Takes the Test(s) • Any student in grades 5 or 8 that failed the reading or math STAAR test(s) from the April administration. Only take subject test(s) failed. • ELL 5th grade student that took Spanish STAAR reading and STAAR L math and failed the reading test will re-take the reading test. • Any 8th grade student that took the STAAR for reading and math but the STAAR L for science or social studies and failed either the reading or math test(s) will re-test in subject(s) failed. • Students that are ELL and took the STAAR reading and the STAAR L math do not re-test.

3. Who Takes the Test(s) • A 5th or 8th grade student new to the state, from a private or homeschool that did not take the April administration will take both reading and math re-tests. • A student that was absent from school for either test during the April administration will re-test in missing subject. • If you have a student that you are not sure about, let the CTC know. CTCs will contact district for clarification.

4. This PowerPoint does not eliminate your requirement to read the general and specific Test Administrator Manuals. READ THE MANUALS!! Get the message?

5. CTCs Responsibilities CTCs Responsibilities • Read all of the testing manuals • Attend training conducted by the District Test Coordinator • Receive secure testing materials from the DTC • Observe all rules regarding test security and confidential integrity of the state testing system • Train so that the tests are given in strict compliance with the directions in the testing manuals • Supervise and actively monitor testing • Maintain security and control of all testing material • Return testing material and required documentation to DTC on time • Train so that the tests are given in strict compliance with the directions in the testing manuals • Supervise and actively monitor testing • Maintain security and control of all testing material • Return testing material and required documentation to DTC on time

6. Campus Test Administrator Responsibilities STAAR STAAR-M STATE TESTING

7. Test Administrator Responsibilities • Administer the tests in strict compliance with the directions in the Test Administrator Manuals. • Supervise and actively monitor testing. • Do not provide any unauthorized assistance to students during testing. • Do not view the test, discuss the test, or score a student test either before, during, or after testing. • Read the Test Administrator Manuals both general and specific. • Attend training conducted by your campus test coordinator. • Receive secure testing materials from your campus test coordinator. • Observe all rules regarding test security and confidential integrity of the state testing system.

8. Test Administrator Responsibilities • Report testing irregularities and security violations immediately to the campus test coordinator. • Prepare statements for submission to TEA if you are involved in a testing irregularity or test security violation. • Mark the appropriate score code and test taken information code for each student test administered. • Return all testing materials to the campus test coordinator immediately after students finish testing.

9. Test Security Successful Testing Begins and Ends with Good Test Security and Confidential Integrity

10. Test Security Objectives • Account for all secure materials before, during, and after each test administration. • Protect the contents of all tests booklets and student answer documents. Important Goals!

11. Properly Controlling Secure Testing Materials • Secure materials must be stored under lock and key with limited access when not in use. • Never leave secure materials unsecured in your room. • Test administrators will check out secure testing materials on the morning of testing from the campus testing coordinator and will return them immediately when students finish testing.

12. Test Check Out/In Procedures • Add campus procedures here • Time for material to be checked out

13. Protecting Test Content Top Secret • No person may view, reveal, or discuss the contents of a test or answer document unless specifically instructed to do so by the procedures in the test administrator manuals. • No person providing an oral administration or STAAR-M pre-reading may write notes, calculations, or any other marks in a test booklet or in any other location.

14. Protecting Test Content • Secure materials may not be duplicated by test administrators. • Seals on test booklets may only be broken during testing sessions and only by persons authorized to do so in the instructions. • No person may answer verbally or nonverbally any question that relates to the contents of a test before, during, or after a test administration. • No person may review or discuss student responses during or after testing unless specifically authorized to do so by the procedures in the TA manuals.

15. Testing Procedures Related to Test Security and Confidentiality • All tests must be administered in strictaccordance with the manuals. • No person may change any student response or instruct a student to do so. • Test administrators must actively monitor testing sessions. • Only students can erase stray marks or darken response ovals on their answer documents or in their scorable test booklets and only during the testing session.

16. Testing Procedures Related to Test Security and Confidentiality • There must be a trained test administrator present with students one-hundred percent of the time until students complete testing and submit their answer documents to the test administrator. • During lunch trained testing personnel may monitor the students as long as they are not with the testing material.

17. Test AdministratorSecurity Oaths • TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test. • There is only one oath for the entire year • If providing an oral administration the bottom box on the oath should be initialed and signed prior to testing. Oral and transcription duties require additional training.

18. Active Monitoring • Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator, and the campus principal. District may do a walk through. • Teachers are required to actively monitor students during testing. • Principals and Campus Test Coordinators are required to actively monitor testing sessions at their campus.

19. What Is Active Monitoring? Watching students during testing. The focus of the teacher’s attention is on the students and not elsewhere. • Walking around to better observe what students are doing. (Are students; working on correct section of test, marking answers on the answer document, not cheating, not using cell phones, not talking or communicating with other students, etc.?)

20. What is NOT Active Monitoring? • Anything that takes the test administrator’s attention away from the students during testing. Examples include; • Working on the computer or doing email. • Reading a book, magazine, or newspaper. • Grading papers or doing lesson planning. • Leaving the room without a trained substitute test administrator in the room. • Leaving students unattended during lunch or breaks. • Do not read the test content over a student’s shoulder or examine specific student responses during testing, since doing these will be a test security violation committed while active monitoring. Unless providing a partial oral administration.

21. Cell Phones • The use of cell phones or other two-way communication devices is prohibited during testing for students and test administrators. • The reason is that cell phones can…. • disrupt the testing environment, • be used to cheat by obtaining unauthorized assistance on test content by students, • be used to image secure tests and compromise the confidentiality of the test with their camera feature by students and teachers.

22. Seating Chart Rule • Seating Charts are required for all test administrations. • If students are re-grouped during testing an additional seating chart will be needed for the new group. The new seating chart should indicate the time students were regrouped.

23. Seating Charts • Must contain the following information • District and Campus name • Room number • Test Administration • Subject • Grade Level • Date • Test Administrator(s) name printed and signed • Student’s full name and local ID • Booklet and form number • Start time, stop for lunch time, resumed time, and all students finished or 4 hour stop time. • Must be readable

24. Departures from Test Administration Procedures • Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities. • Each person participating in the testing program is responsible for reporting immediately to the campus testing coordinator any violation or suspected violation of test security or confidentially, including all testing irregularities.

25. Serious Testing Irregularities • Testing irregularities that constitute a disclosure of secure testing materials or altering student results either directly or indirectly are considered serious. • Examples include; • Viewing the test before, during, or after testing unless authorized by the testing procedures. • Scoring student tests. • Discussing secure test content or student responses. • Copying or photographing secure testing materials without permission by TEA • Directly or Indirectly assisting students during testing. • Tampering with student responses on answer documents.

26. Penalties for Prohibited Conduct • Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term; • Issuance of an inscribed or non-inscribed reprimand; • Suspension of a Texas educator certificate for a set term; or • Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently. • Possible criminal prosecution under TEC ξ39.0303, Section 552.352 of the Texas Government Code, and Section 37.10 of the Texas Penal Code.

27. Using Paraprofessionals • Must complete a district noncertified paraprofessional testing oath • Cannot be used as test administrators • Cannot relieve test administrators for breaks • Can be used to take students to lunch without being with a test administrator • Can be used as hallway or restroom monitors – cannot be working on anything while monitoring hallways or restroom

28. Hallway and Restroom Duties • Insert School procedures for students moving to and from testing and for breaks

29. Test Schedule and Directions • All tests must be administered on the scheduled day. • All tests must be administered in strict accordance with the instructions contained in the test administration manuals. • Make-up test after initial administration but only on May 16th.

30. Dates *All make-up testing must be done by Thursday, May 16th

31. Answer Documents No form numbers. No form 1 needed for orals. If student previously passed either the reading or the math, code the score code as “P”. If taking a STAAR and STAAR Modified, score the subject that is not on the answer document with an “*”

32. Answer Documents No form numbers. No form 1 needed for orals. If student previously passed either the reading or the math, code the score code as “P”. If taking a STAAR and STAAR Modified, score the subject that is not on the answer document with an “*”

33. Two Answer Documents • There are two answer documents that are used one for STAAR and one for STAAR Modified • STAAR is used for both English and Spanish version tests. • STAAR Modified will be used with STAAR Modified booklets. Look for the “M” in the upper right hand corner of the answer document.

34. Coding the Answer Documents • Mark ONE score code for each test that is included on the answer document. (Note the “*” score code means “did not test on this answer document” for the subject indicated. For example the student split testing between STAAR and STAAR Modified.) • Mark the test taken on answer documents (and the testing language for grade 5) • If a student previously passed one test the “P” must be marked if it was a like test • if split and previously passed a TAKS M then leave blank

35. Review answer documents • Over write of pre-code is possible on anything other than PEIMS, STUDENT’s NAME, Date of Birth, or GENDER • If incorrect – void and hand grid a new answer document • Don’t let students bubble changes to the demographic information. Notify the CTC as soon as possible if changes are needed

36. Test Administration Procedures

37. Testing Guidelines • Tests must be administered on the dates specified in the State Testing Calendar of Events. • At least one test administrator for every 30 students. • “Testing – Do Not Disturb” signs posted on testing rooms. • Testing rooms should be quiet, well lighted, well ventilated, and comfortable. • Bulletin Boards and instructional displays covered or removed if it contains anything that might aid students during testing.

38. Testing Procedures • Do not allow students to bubble in the demographic fields on the front of the answer document. • No cell phones or other two-way telecommunication devices (students or teachers). • Seating charts must have all student information, booklet information and all times needed.

39. Testing Procedures • Optional Materials as needed. • Test administrators are not allowed to answer any question relating to the content of the test itself. • Test administrators must actively monitor students during testing. • Test administrators cannot leave the room unless a trained substitute test administrator is present.

40. Testing Procedures • Reinforcing, reviewing, and/or distributing testing strategies during an assessment is strictly prohibited. • You cannot require students to use any particular test taking strategy. Students can use test taking strategies but you cannot require them to do so during the testing. This includes first marking answers in test booklet and then transferring them later to the answer document. • Students must be informed of time remaining per the manual.

41. Testing Procedures • Students must remain seated during testing. Students are not allowed to work on a previous section of the test or a section that has not yet been administered. • Brief breaks in the testing room are allowed at the discretion of the test administrator (does not stop 4 hour clock) • Lunch breaks are permitted, however students must remain as a group and be monitored by trained testing personnel so they do not discuss the test (stops 4 hour clock, time resumes when test are returned to students.

42. Time Requirementsfor Testing • All STAAR tests are limited to 4 hours unless a student has extra time as an accommodation. • Refer to the TEA Time Policy for more information.

43. School Procedures • Material sign out/in • Lunch • Extended Testing • Handling problem students • Illness • Attendance • Late Arrivals • Relief TAs • Emergencies • Add slides as needed

44. After Testing Procedures • The test administrator must inspect the answer document to be sure the student bubbled in answers as instructed. This is also the last time to have students erase stray marks and darken answer choices if needed. • Immediately after each test session, the test administrator must return all test materials to the campus coordinator.

45. Testing Accommodations

46. Oral Administration TEA November 2012

47. Oral Administration: Levels of Support • Two levels of reading support are available • Read questions and answer choices at student request • Read all questions and answer choices Remember to document the level of reading support. TEA November 2012

48. Oral Administration: Grouping Students • Consider • Level of reading support • Pace at which students work • Number of students one test administrator can handle • Plan for mixtures of support level and pace • Know what level of support each student receives • Remember the four-hour time limit • Move around room and read aloud to students individually or to small groups of students working at a similar pace TEA November 2012

49. What may be read aloud during an Oral Administration? TEA November 2012

50. Items Containing Boxed Information (Mathematics, Science, Social Studies) All parts of the question and answer choice may be read aloud. TEA November 2012