Ensuring Compliance in Home Schooling and Student Documentation: 2014 DVM Feedback Update

1. July 24, 2014 Accountability/DVM Update

2. Accountability…Reports

3. 1 A 2 B C 3 D 4 5 E

4. 2014 Calendar

5. 2013 DVM Feedback Code 60 – Home School • Parent must verify that student IS being home schooled • Federal requirement - not enough to document that student intends to be home schooled • Proper Documentation • Letter, signed and dated by parent/guardian

6. 2013 DVM Feedback Code 81 – Private School in Texas/Texas Job Corps Diploma Program • Campus must document that student has actually enrolled in a private school in Texas or the Texas Job Corp Diploma Program • Federal requirement - not enough to document that student intends to enter another educational setting. • Proper Documentation • Transcript request • Verification by the superintendent or authorized campus/district administrator of the receiving district • Verification by the parent/guardian or qualified student

7. 2013 DVM Feedback Code 88 – Student was ordered by a court to attend a GED program and has not earned a GED certificate • Students in this category used to be coded 98 – drop-out • Proper Documentation • Copy of court order stating that the student has been ordered to attend a high school equivalency or GED program

8. 2013 DVM Feedback - Discipline Indicator 1 – Length of OSS • A partial day counts as a day TEC Chapter 37.005 regulates that no out-of-school suspension can last longer than 3 days • Check appropriate coding • OSS is 05 and 25 • Was it OSS or in-school suspension (06 and 26) or a DAEP placement

9. 2013 DVM Feedback - Discipline Indicator 3 – Unauthorized Expulsion – Age 10 and Older • A reason code of 21 – violation of student code of conduct is not an allowable expulsion offense • Incorrect action codes entered • The disciplinary action was actually a DAEP placement, but was coded as an expulsion to DAEP (codes 03 and/or 04) • Documentation reviewed • Referrals • Student code of conduct • Due process documentation

10. 2013 DVM Feedback - Discipline Indicator 6 – High Number of Discretionary DAEP Placements • Action codes monitored 07, 08, 10 • For reason code 21 –student code of conduct • DAEP in published district student code of conduct as applicable consequence Appropriate conference has to be held according to TEC 37.009

11. 2013 DVM Feedback – Student Assessment Indicator 13 – EOC Test Participation Rate • Percentage of students who completed a course for which an EOC assessment is required (according to PEIMS record 415) that are • Missing an EOC answer document, • Coded absent on an EOC answer document, or • Coded other on an EOC answer document • It is the “missing” component that is causing districts to trigger this indicator

12. 2013 DVM Feedback – Student Assessment Indicator 13 – EOC Test Participation Rate • Possible causes • TAKS students • PEIMS course completion submission (415 record) not correct • Possible next steps • Verify PEIMS 415 record before submission • System to verify all required students are scheduled for testing

13. 2013 DVM Feedback – Student Assessment Indicator 14 – Discrepancy Between PEIMS and Answer Document Coding for CTE • Validates students with a CTE course code of 2 or 3 on fall PEIMS snapshot to students with CTE course code of 2 or 3 on EOC answer documents • Two possible causes • Not clearly defining CTE programs in fall • Not following answer document precode verification protocols • Possible next steps • Have system for verifying precode data • Checks and balance verification system

14. 2013 DVM Feedback – Take Aways • Establish written district-wide processes and procedures • Develop and follow through on annual training • Design second verification before PEIMS submissions • Document, Document, Document

15. Have Questions? Jennifer Womack System Support Region XIII 512.919.5308 Jennifer.Womack@esc13.txed.net Jonathan Delgado System Support Region XIII 512.919.5131 Jonathan.Delgado@esc13.txed.net